20 publicaciones de empleo destacadas de operations en tlaquepaque jal. (¡Están contratando!)

Administrative Operations Assistant
Molina Insurance Group —Guadalajara, Jal.
- Desde $20,000 por mes
- Tiempo completo
- Bilingüe
- Microsoft Excel
- Administración de personal
Postulación rápida
IT Infrastructure Technician (Intern)
Ares Materials Inc —Lomas Del Country, Jal.
- $6,000 a $12,000 por mes
- Medio tiempo
- Informática
- Inglés
- Desarrollo de software
- Horarios flexibles
Postulación rápida
Operations Assistant (Fully Bilingual in English & Spanish)
Jet Rescue Air Ambulance —Guadalajara, Jal.
- Desde $20,000 por mes
- Incluye fines de semana
- Bilingüe
- Servicio al cliente
- Inglés
Postulación rápida
8d
Accounts Payable & Reconciliations Specialist
Bizee Powered by Incfile —Puerta de Hierro, Jal.
- $16,710.49 a $20,000.00 por mes
- Tiempo completo
- Microsoft Excel
- Oracle
- ERP systems
- Estacionamiento gratuito
- Descuento de gimnasio
Postulación rápida
Inside Sales Representative (Logistics & Lead Gen Tech)
Mid America Logistics —Ladrón de Guevara, Jal.
- $25,000 a $35,000 por mes
- Tiempo completo
- Experiencia en ventas
- Inglés
Postulación rápida
Customer Operations Advisor
HP —Tlaquepaque, Jal.
- Tiempo completo
- Microsoft Powerpoint
- Microsoft Excel
- Administración de personal
Google Ads Specialist - English Required
Advanced Marketers —Guadalajara, Jal.
- $25,000 a $35,000 por mes
- Tiempo completo
- Inglés
Postulación rápida
Remote Executive Assistant, Operations & Compliance Support (LATAM)
FreedUp —Guadalajara, Jal.
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Mantenimiento
- Licenciatura
- Vacaciones adicionales o permisos con goce de sueldo
Postulación rápida
Logistics Officer
OSW —El Capulín, Jal.
- Desde $30,000 por mes
- Tiempo completo
- Microsoft Excel
- Administración de personal
- ERP systems
Postulación rápida
2d
GUADALAJARA DevOps / Infrastructure Engineer (AWS) / (Future advancement into AI Solutions Engineer)
Mid America Logistics —Ladrón de Guevara, Jal.
- $55,000 a $75,000 por mes
- Tiempo completo
- Administración de personal
- DevOps
- Inglés
- Descuento de empleados
- Descuento de gimnasio
Postulación rápida
Administrative Assistant —> Billing & Procurement
Alegro Industries —Guadalajara, Jal.
- Desde $15,000 por mes
- Tiempo completo
- Microsoft Excel
- ERP systems
- Inglés
Postulación rápida
8d
Manager of Sales Support
Quantum Storage Mexico S. de R.L. de C.V —Guadalajara, Jal.
- Trabajo híbrido
- Microsoft Word
- Microsoft Excel
- Oracle
Postulación rápida
Back Office - Filer
Bizee Powered by Incfile —Royal Country, Jal.
- $11,600.14 a $15,000.00 por mes
- Tiempo completo
- Inglés
- Experiencia en bases de datos
- Descuento de gimnasio
Postulación rápida
11d
Analyst - English, Portuguese - Brazilian, Microsoft Windows
HCLTech —Guadalajara, Jal.
- Incluye días feriados
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
12d
Order Operations
Avnet —Tlaquepaque, Jal.
- Tiempo completo
- Salesforce
- Licenciatura
- Liderazgo
- Seguro dental
- Vacaciones adicionales o permisos con goce de sueldo
10h
Construction Engineering Professional (Round Rock, Texas)
Beyond Engineering and Testing, LLC —Guadalajara, Jal.
- Tiempo completo
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Seguro dental
- Vacaciones adicionales o permisos con goce de sueldo
Postulación rápida
Sales Representative
Mphasis Limited —Vista Magna, Jal.
- $20,000 por mes
- Tiempo completo
- Trabajo híbrido
- Experiencia en ventas
- Servicio al cliente
- Inglés
Postulación rápida
VIDEOGRAPHER & SOCIAL MEDIA CONTENT EDITOR - Guadalajara based remote - FULL TIME / GLOBAL COMPANY
Gara Group —Guadalajara, Jal.
- $20,500 a $24,000 por mes
- Tiempo completo
- Home Office (Desde casa)
- Inglés
- Disponible para viajar
- Vacaciones adicionales o permisos con goce de sueldo
Postulación rápida
Business Operations Planning Analyst
Micron —Tlaquepaque, Jal.
- Microsoft Excel
- Análisis de datos
- Maestría
Director, LATAM SC Customer Operations and Logistics
HP —Tlaquepaque, Jal.
- Tiempo completo
- Administración de personal
- PMP
- Análisis de datos

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Administrative Operations Assistant

Molina Insurance Group -
Guadalajara, Jal.

Postulación rápida

Información del empleo

Tiempo completo
Desde $20,000 por mes

Cualificaciones

Bilingüe
Microsoft Excel
Administración de personal
Plurilingüe
Experiencia en ventas
Servicio al cliente
Inglés
Microsoft Office
Experiencia en construcción
Administración del tiempo

Descripción completa del empleo

Administrative Operations AssistantAbout Us

We are a growing service-based company operating in Oregon with administrative support based in Guadalajara, Mexico. Our work focuses primarily on landscaping services while also providing fencing, decking, painting, and other exterior improvement solutions.

As a growing business, we value organization, accountability, clear communication, and operational excellence. Our team works collaboratively across sales, estimating, project management, and customer service to ensure every client receives an exceptional experience from the initial inquiry through project completion.

Position Summary

We are seeking a bilingual (English and Spanish) Administrative Operations Assistant to support our daily operations from Guadalajara. This is a full-time position aligned with Oregon business hours.

The Administrative Operations Assistant serves as a key support role for the Sales Representative and Estimator by ensuring client information is accurate, appointments are properly coordinated, quotes are tracked, and communication flows efficiently throughout the sales process.

This position requires someone who is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining accurate documentation and delivering exceptional customer service.

Key Responsibilities

CRM & Administrative Support

Maintain accurate and up-to-date client, appointment, project, and quote information within the CRM.
Document client communications, follow-up activities, workflow updates, and project notes.
Maintain organized digital records and ensure all information is complete and current.
Support administrative processes throughout the customer lifecycle.

Appointment Coordination

Schedule, confirm, and track client appointments.
Prepare all necessary information and documentation for the Sales Representative before each assessment.
Ensure client files, project details, notes, and previous communications are available before appointments.
Update appointment status and workflow stages in the CRM.

Quote Management & Client Follow-Up

Monitor pending quotes and maintain accurate quote tracking.
Follow up with clients regarding outstanding quotes and confirm continued interest when necessary.
Schedule quote review meetings using the client's preferred communication method.
Collect client feedback, document requested revisions, and communicate updates to the Estimator.
Maintain visibility of quote progress from assessment through final decision.

Communication & Operational Support

Serve as a communication bridge between clients, Sales Representatives, and Estimators.
Communicate project updates, cancellations, requested revisions, and scheduling changes.
Assist in maintaining an efficient workflow by ensuring tasks and follow-ups are completed on time.
Escalate delays, missing information, or operational issues promptly.

Reporting & Performance Tracking

Prepare daily operational reports for review with the Estimator.
Generate weekly KPI and sales reports using company data.
Track lead activity, appointments, quote conversion, and sales performance.
Ensure all reports are accurate, complete, and submitted within established deadlines.

Key Skills & Competencies

Strong organizational and time management skills.
Excellent attention to detail and accuracy.
Ability to prioritize multiple tasks in a fast-paced environment.
Professional verbal and written communication skills.
Strong customer service mindset.
Ability to work independently while collaborating with multiple departments.
Critical thinking and problem-solving skills.
High level of accountability and follow-through.

Technical Skills

Experience with CRM platforms or the ability to quickly learn new systems.
Proficiency with Microsoft Office and/or Google Workspace.
Experience managing calendars, scheduling, and digital documentation.
Strong Excel or Google Sheets skills for reporting and tracking.
Experience preparing operational reports and KPI tracking is preferred.

Qualifications Required

Bilingual fluency in English and Spanish (spoken and written).
Previous experience in administrative support, operations, customer service, project coordination, or similar roles.
Strong organizational, multitasking, and communication skills.
Ability to manage confidential information with professionalism.
Excellent attention to detail and commitment to accuracy.

Preferred

Experience supporting sales, estimating, or project coordination teams.
Experience using CRM platforms.
Experience working in landscaping, construction, home improvement, or other service-based industries.

Performance Expectations

Success in this role will be measured by:

Accuracy and completeness of CRM records.
Timely completion of client follow-ups.
Accuracy of appointment preparation for the Sales Representative.
Effective communication with clients and internal teams.
Timely completion of daily operational reports.
Timely submission of weekly KPI and sales reports.
Accuracy of quote tracking and workflow documentation.
Ability to maintain organized records while supporting multiple active projects simultaneously.

Job Type: Full-time

Pay: From $20,000.00 per month

Application Question(s):

Please describe your previous experience in administrative support, operations, customer service, or project coordination. Include the types of responsibilities you handled, the teams you supported, and any CRM, scheduling, or reporting tools you used.
Describe how you organize your workload when managing multiple appointments, client follow-ups, deadlines, and administrative tasks simultaneously. Please include a specific example from a previous role.

Work Location: In person

Postulación rápida

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Quiero recibir la alerta de empleo más reciente para operations en tlaquepaque jal.

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