12 publicaciones de empleo destacadas de administrative coordinator en guadalajara jal. (¡Están contratando!)

Remote Executive Assistant, Operations & Compliance Support (LATAM)
FreedUp —Guadalajara, Jal.
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Mantenimiento
- Licenciatura
- Vacaciones adicionales o permisos con goce de sueldo
Postulación rápida
Recruitment Administrative Assistant
Jabil Circuit —Guadalajara, Jal.
- Tiempo completo
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Sr HR Operations Specialist (with Workday experience))
Insulet Corporation —Guadalajara, Jal.
- Tiempo completo
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Remote Executive Assistant Associate - Operations & Project Management (LATAM)
FreedUp —Guadalajara, Jal.
- Tiempo completo
- Home Office (Desde casa)
- CRM software
Postulación rápida
Logistics Operations Coordinator (Entry-Level)
Logistics and more —Ladrón de Guevara, Jal.
- $17,000 a $18,500 por mes
- Tiempo completo
- Microsoft Excel
- Microsoft Outlook
- Servicio al cliente
Postulación rápida
4d
Branch Product Coordinator
TTI Latin America —Guadalajara, Jal.
- Trabajo híbrido
- Bilingüe
- Microsoft Excel
- Administración de personal
- Seguro de vida
HR Coordinator
IGT —Zapopan, Jal.
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
6d
Sales Representative
Mphasis Limited —Vista Magna, Jal.
- $20,000 por mes
- Tiempo completo
- Trabajo híbrido
- Experiencia en ventas
- Servicio al cliente
- Inglés
Postulación rápida
Account Coordinator
Arrive Logistics —Guadalajara, Jal.
- Tiempo completo
- Bilingüe
- Inglés
- Bachillerato
- Seguro de la vista
- Programa de referidos
Postulación rápida
HR and Talent Acquisition Coordinator
Nature's Touch Inc. —Guadalajara, Jal.
- Tiempo completo
- Inglés
- Recursos humanos
Postulación rápida
Talent Acquisition Administrator / Recruitment Administrator
Legal Management Group —Guadalajara, Jal.
- Tiempo completo
- Inglés
- Reclutamiento
Postulación rápida
12d
Talent Acquisition Assistant
Jabil Circuit —Guadalajara, Jal.
- Tiempo completo
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
21h

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Remote Executive Assistant, Operations & Compliance Support (LATAM)

FreedUp
Guadalajara, Jal.

Postulación rápida

Información del empleo

Tiempo completo

Beneficios

Vacaciones adicionales o permisos con goce de sueldo

Cualificaciones

Jira
Administración de personal
Trello
Mantenimiento
Herramientas de automatización
Licenciatura
Control de calidad
MailChimp
Servicios financieros
HubSpot
Liderazgo

Descripción completa del empleo

We are seeking a highly proactive, detail-oriented Executive Assistant (EA) to support a Founder and CEO in a highly regulated financial and professional services environment. This role is ideal for someone with strong operational discipline, exceptional communication judgment, and the ability to work confidently alongside advanced AI tools.

The EA will play a critical role in reducing the CEO’s operational workload, streamlining internal systems, and ensuring compliant, high-quality client communication. A key aspect of this role involves partnering with a custom AI assistant to automate routine tasks, validate outputs, and gradually transition workflows from manual execution to AI-supported operations.

As an EA, you will manage calendars, client communications, CRM accuracy, marketing coordination, and recurring operational processes. You will act as an extension of the executive—without impersonation—ensuring transparency, regulatory compliance, and operational excellence. This is a full-time, remote role requiring independence, strong prioritization skills, and comfort operating in a fast-paced, highly accountable environment.

Job Title: Full-Time Executive Assistant

Location: Remote

Job Type: Full-Time

Salary: $1,300- $1,700 per month (based on experience)

Requirements

3+ years of experience as an Executive Assistant, Operations Assistant, Administrative Coordinator, or in a similar role supporting senior leadership.
Strong experience in phone and email management, calendar coordination (multiple calendars), and CRM data maintenance.
Proficiency in HubSpot and Mailchimp; experience with ClickUp, Jira, Trello, or similar project management tools is a plus.
High comfort level working with AI tools (e.g., ChatGPT, Copilot) and willingness to manage and validate AI-generated outputs.
Excellent written and verbal communication skills with strong attention to tone, accuracy, and regulatory sensitivity.
Ability to handle client communications with discretion, transparency, and compliance awareness (no impersonation of executives).
Strong organizational and time-management skills with the ability to reprioritize quickly in a fast-paced environment.
Proven ability to take initiative, solve problems independently, and drive tasks to completion with minimal supervision.
Experience supporting operational processes, documentation, and SOP execution.
Familiarity with basic reporting, data validation, and quality control.
Technical Requirements: Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.
Nice to Have: Experience in financial services, legal, or other regulated industries and Familiarity with automation tools (e.g., N8N, Zapier).

Key Responsibilities

Email & Client Communications:

Handle client emails with impeccable tone and regulatory awareness
Respond to client inquiries (e.g., withdrawal requests) on behalf of the Executive

Marketing & CRM Management

Manage monthly marketing distributions using Mailchimp and HubSpot
Validate data from fund administrators for accuracy before distribution
Update and maintain clean contact lists in both systems
Work with external designer to create marketing materials

Calendar Management

Organize and sanitize Execuitve's multiple calendars (company, personal, confidential)
Schedule meetings and manage Execuitve's availability
Ensure company-wide calendar visibility and coordination

Operational Tasks

Handle repetitive operational processes (insurance renewals, engagement letters, etc.)
Manage follow-up on incomplete tasks and ideas from Executive
Escalate nuanced or unclear assignments for clarification from the execuitve

AI & Automation Comfort

Comfortable working with AI tools and understanding AI prompting
Ability to manage and validate the AI assistant outputs
Willingness to learn custom software and new workflows

Benefits

International experience
Opportunity to work remotely from anywhere
Supportive and collaborative team environment
Learning and development opportunities
Potential Performance Bonuses
PTO

Postulación rápida

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administrative coordinator empleos en guadalajara jal.

Remote Executive Assistant, Operations & Compliance Support (LATAM)

Recruitment Administrative Assistant

Sr HR Operations Specialist (with Workday experience))

Remote Executive Assistant Associate - Operations & Project Management (LATAM)

Logistics Operations Coordinator (Entry-Level)

Branch Product Coordinator

HR Coordinator

Sales Representative

Account Coordinator

HR and Talent Acquisition Coordinator

Talent Acquisition Administrator / Recruitment Administrator

Talent Acquisition Assistant

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