20 publicaciones de empleo destacadas en executive administrative assistant (¡Están contratando!)

EXECUTIVE ASSISTANT
Novartis —Insurgentes, QRoo.
- Tiempo completo
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant
Equivity —Tijuana, B.C.
- Administración de personal
- Inglés
- Microsoft Office
Postulación rápida
Personal Assistant
BMW —San Luis Potosí, S. L. P.
- Administración de personal
- ERP systems
- Inglés
Chief of Staff
Thomson Reuters —Ciudad de México, CDMX
- Tiempo completo
- Microsoft Powerpoint
- Bilingüe
- Microsoft Word
20h
Legal Virtual Assistant
Aventus LLC —Desde casa
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Inglés
Postulación rápida
Nogales, MX Bilingual In-Office Executive Assistant
Global Advantage Employment —Heroica Nogales Centro, Son.
- $12,000 a $30,000 por mes
- Tiempo completo
- Bilingüe
- Inglés
- HVAC
- Vacaciones adicionales o permisos con goce de sueldo
Postulación rápida
Executive Assistant Based in Tijuana
Advancio —Tijuana, B.C.
- Tiempo completo
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Auxiliar Tesorería y Contratos | Treasury & Contracts Assistant
PROMAN México —Los Mochis, Sin.
- Tiempo completo
- Microsoft Excel
- Administración de personal
- Inglés
- Oportunidades de crecimiento
Postulación rápida
General Manager Assistant, Worldwide Operations
Servicios Comerciales Amazon Mexico S. de R.L. de C.V. —Cuautitlán Izcalli, Méx.
- Incluye fines de semana
- Administración de personal
- Microsoft Office
- Bachillerato
Oliver Wyman - EA Manager - Mexico City
Oliver Wyman —City, Hgo.
- Tiempo completo
- Administración de personal
- Servicio al cliente
- Inglés
Administrative Assistant for Family Medicine, Rural Primary Care & OB-GYN
VCOM —Las Carolinas, Dgo.
- Tiempo completo
- Microsoft Outlook
- Administración de personal
- Hospital
Asistente Administrativa bilingüe (Blvd. 2000)
North American Production Sharing —Tijuana, B.C.
- Microsoft Powerpoint
- Bilingüe
- Microsoft Excel
Postulación rápida
IT System Engineer
BSA-JLL - LaSalle Partners, MEX —Ciudad de México, CDMX
- Tiempo completo
- Administración de personal
- Mantenimiento
- Liderazgo
Postulación rápida
AI-Native Software Engineering Director (OTE $100,000/year USD), Sparkrock
Ionic Partners —Desde casa
- Tiempo completo
- Home Office (Desde casa)
- Informática
- DevOps
- ERP systems
Executive Assistant
Pavago —México
- Medio tiempo
- Home Office (Desde casa)
- Inglés
- Liderazgo
- Habilidades de comunicación
Postulación rápida
Executive Assistant / Operations Manager
Cooperidge Consulting Firm —México
- Tiempo completo
- Home Office (Desde casa)
- Microsoft Outlook
- Administración de personal
- Bachillerato
Postulación rápida
Senior Executive Assistant
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Postulación rápida
Remote Executive Assistant - Operations & Project Management Focus
FreedUp —México
- Tiempo completo
- Home Office (Desde casa)
- CRM software
Postulación rápida
Remote Executive Assistant - CEO Support
FreedUp —México
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Captura de datos
- Liderazgo
Postulación rápida
Executive Assistant - Automotive Industry
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Microsoft Powerpoint
- Administración de personal
- Inglés
Postulación rápida
3h

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EXECUTIVE ASSISTANT

Novartis -
Insurgentes, QRoo.

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Información del empleo

Tiempo completo

Cualificaciones

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Administración de personal
Inglés
SharePoint

Descripción completa del empleo

Summary

We’re a team of dedicated and passionate people united by a drive to achieve together. You will support multiple members of the global Talent, Development & Learning leadership team based in USA and , with elements of broader support across the global T&D Leadership Team. You will handle a wide range of sensitive and strictly confidential matters and represent the function with maturity, tact, discretion, and sound judgment and operate in a highly autonomous manner and are expected to proactively anticipate needs, offer solutions, and contribute ideas that strengthen how the team works together.

This role offers high visibility, close partnership with senior leaders, and the opportunity to shape how the global Talent & Development function operates. It is well suited for an experienced Executive Assistant who enjoys working at pace, influencing outcomes, and continuously improving ways of working.

About the Role

Key Responsibilities:

Provide comprehensive administrative support to your Global Heads of T&D, with elements of support across their teams; support other LT members with meetings, events, and projects as required
Manage complex calendars, including preparation, organization, and collation of background materials and documents in advance of meetings
Coordinate global travel arrangements and prepare, submit, and monitor approval of expense reports
Plan and manage team meetings and events (e.g. team offsites), including minute‑taking where required, tracking action items, and maintaining SharePoint sites, GMT distribution lists, and Microsoft Teams channels
Oversee financial administration for the team, including budget tracking, creation and management of Purchase Orders, invoice handling, and coordination of contracts for third‑party consultants and vendors in partnership with Procurement
Prepare, edit, and review communications such as correspondence, announcements, presentations, and other written materials as required
Collaborate closely with the Talent & Development Administrative team and with Executive and Administrative teams across Novartis
Drive digital and AI‑enabled ways of working, supporting continuous improvement in how the function operates.

Essential Criteria:

Excellent administrative skills with thorough knowledge of standard office procedures and protocols, and a proven ability to handle strictly confidential and sensitive information with discretion and integrity.
Ability to manage complex and frequently changing schedules in a fast‑paced, global environment, while prioritizing effectively and meeting deadlines.
Self‑motivated, proactive, and resourceful mindset, with the ability to anticipate needs, identify risks, and propose alternative solutions in response to evolving business, interpersonal, and travel requirements
Strong proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and SharePoint, with a general aptitude for information technology and learning new systems.
Outstanding organizational and time‑management skills, with strong attention to detail, quality, and clear communication
Fluent English (written and verbal)

Desirable Criteria:

Previous experience supporting Leaders globally.
AI fluency and digital mindset – interest and working knowledge of AI‑enabled tools (e.g. Microsoft Copilot, automation, and collaboration tools), with the ability to leverage technology to proactively improve efficiency, communication, and team effectiveness.
An interest in People and Organisation functions.

Accessibility and Accommodation:

Novartis is committed to work with and provide reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to perform the essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Benefits and Rewards: Learn about all the ways we’ll help you thrive personally and professionally.
Read our handbook (PDF 30 MB)

Division

People & Organization

Business Unit

Human Resources

Location

Mexico

Site

INSURGENTES

Company / Legal Entity

MX06 (FCRS = MX006) Novartis Farmacéutica S.A. de C.V.

Functional Area

Facilities & Administration

Job Type

Full time

Employment Type

Regular

Shift Work

Accessibility and accommodation

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executive administrative assistant empleos

EXECUTIVE ASSISTANT

Executive Assistant

Personal Assistant

Chief of Staff

Legal Virtual Assistant

Nogales, MX Bilingual In-Office Executive Assistant

Executive Assistant Based in Tijuana

Auxiliar Tesorería y Contratos | Treasury & Contracts Assistant

General Manager Assistant, Worldwide Operations

Oliver Wyman - EA Manager - Mexico City

Administrative Assistant for Family Medicine, Rural Primary Care & OB-GYN

Asistente Administrativa bilingüe (Blvd. 2000)

IT System Engineer

AI-Native Software Engineering Director (OTE $100,000/year USD), Sparkrock

Executive Assistant

Executive Assistant / Operations Manager

Senior Executive Assistant

Remote Executive Assistant - Operations & Project Management Focus

Remote Executive Assistant - CEO Support

Executive Assistant - Automotive Industry

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