Senior Executive Assistant (CEO & C-Suite Support) – Remote
Remote | Full-Time | Executive Support | U.S. Business Hours
Hiring for Our Client
Our client is seeking an experienced Senior Executive Assistant to provide high-level support to executive leadership. This role serves as a strategic partner to the CEO and senior leadership team, ensuring seamless operations, effective communication, and efficient execution of key priorities.
This position is ideal for a highly organized, proactive professional who thrives in fast-paced environments, handles confidential information with discretion, and excels at managing competing priorities.
Key ResponsibilitiesExecutive Calendar & Time Management-
Manage complex executive calendars across multiple time zones
-
Coordinate internal and external meetings
-
Prioritize schedules and protect executive focus time
-
Resolve scheduling conflicts proactively
-
Prepare agendas, meeting materials, and executive briefings
Executive Communications-
Manage and prioritize executive email communications
-
Screen calls and correspondence on behalf of leadership
-
Draft, edit, and proofread professional communications, reports, and presentations
-
Serve as a key point of contact for internal and external stakeholders
-
Maintain professional and diplomatic communication at all times
Travel & Logistics Management-
Coordinate domestic and international travel arrangements
-
Manage flights, accommodations, transportation, and itineraries
-
Prepare detailed travel plans and briefing materials
-
Handle last-minute travel changes and scheduling adjustments
-
Track and reconcile travel-related expenses
Project & Operations Support-
Support strategic initiatives and executive projects
-
Track deliverables, deadlines, and action items
-
Coordinate cross-functional teams and stakeholders
-
Conduct research and prepare executive summaries
-
Assist leadership with operational and administrative priorities
Meeting & Event Coordination-
Organize executive meetings, board meetings, off-sites, and company events
-
Prepare presentations, reports, and briefing documents
-
Take meeting notes and distribute action items
-
Coordinate logistics, virtual meetings, and event requirements
Administrative Management-
Maintain confidential records, contracts, and documentation
-
Manage expense reports, invoicing, and budget tracking
-
Improve administrative systems and processes
-
Support document organization and executive office operations
Required Qualifications-
5+ years of Executive Assistant, Senior Administrative Assistant, Chief of Staff, or Executive Operations experience
-
Proven experience supporting CEOs, founders, presidents, or C-Suite executives
-
Experience managing complex calendars, executive communications, and high-priority projects
-
Strong organizational and project management skills
-
Excellent written and verbal communication skills
-
High level of discretion, professionalism, and confidentiality
-
Ability to manage multiple priorities in a fast-paced environment
Preferred Qualifications-
Bachelor’s degree in Business Administration, Communications, or a related field
-
Experience supporting leadership in startups, consulting, finance, legal, technology, or high-growth organizations
-
Experience coordinating domestic and international travel
-
Experience preparing executive presentations and reports
-
Experience working with board members and senior stakeholders
Technical Skills-
Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
-
Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
-
Project management platforms such as:
-
Asana
-
Monday.com
-
Notion
-
Trello
-
Video conferencing platforms:
-
Zoom
-
Microsoft Teams
-
Google Meet
-
Expense and travel management tools
What Success Looks Like-
Executive schedules run efficiently with minimal oversight
-
Priorities, meetings, and projects stay organized and on track
-
Leadership receives timely support and communication
-
Travel and logistics are managed seamlessly
-
Confidential information is handled with professionalism
-
Administrative processes continuously improve and scale
Ideal Candidate-
Highly organized and detail-oriented
-
Proactive and resourceful
-
Strong problem solver
-
Excellent communicator
-
Calm under pressure
-
Trustworthy and discreet
-
Comfortable working independently in a remote environment
