20 publicaciones de empleo destacadas en intercom (¡Están contratando!)

Executive Assistant & Operations Coordinator - U.S. Clinic
Prime Staff Outsource Inc. —Desde casa
- $20,000 por mes
- Tiempo completo
- Home Office (Desde casa)
- Inglés
- QuickBooks
- Vacaciones adicionales o permisos con goce de sueldo
Postulación rápida
4d
Especialista en Atención a Clientes y Diseño Digital — 100% Remoto
Woncards —Desde casa
- Hasta $13,000 por mes
- Incluye fines de semana
- Home Office (Desde casa)
- Español
Postulación rápida
9d
Customer Support Specialist (AI SaaS Platform)
Hire Overseas —Guadalajara, Jal.
- Tiempo completo
- Home Office (Desde casa)
- Inglés
- Habilidades de comunicación
- Vacaciones adicionales o permisos con goce de sueldo
Postulación rápida
12d
Marketplace Operations Manager / Customer Success Manager
Flamingo —Desde casa
- Tiempo completo
- Home Office (Desde casa)
- Control de calidad
Postulación rápida
Sr Product Support Engineer
Meltwater Group —Ciudad de México, CDMX
- Incluye fines de semana
- Inglés
- Maestría
- Experiencia en bases de datos
Live Phone Support Contractor - Remote LATAM
Coinme —Desde casa
- Medio tiempo
- Home Office (Desde casa)
- Bilingüe
- Administración de personal
- Inglés
Postulación rápida
Security Analyst
Intuitive Surgical —Mexicali, B.C.
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Customer Experience Representative- Contractor
Alt —Desde casa
- Incluye fines de semana
- Home Office (Desde casa)
- Servicio al cliente
- Mejora continua
- Habilidades de comunicación
Postulación rápida
Gerente General
Agencia de Reclutamiento —Manzanillo, Col.
- $23,000 a $30,000 por mes
- Tiempo completo
- Administración de personal
- ERP systems
- Microsoft Office
Postulación rápida
Customer Support Manager
Apollo.io —City, Hgo.
- Administración de personal
- Salesforce
- Capacitación
Manager, Human Resources, LATAM
Axis Communications —Ciudad de México, CDMX
- Tiempo completo
- Inglés
- Licenciatura
- Disponible para viajar
Marketing Virtual Assistant
Martell Ventures —Desde casa
- Home Office (Desde casa)
- Administración de personal
- Inglés
- Administración del tiempo
Postulación rápida
13d
Analista de Automatización y CRM
kubo.financiero —Axotla, CDMX
- $10,000 a $15,000 por mes
- Tiempo completo
- CRM software
- C++
- Licenciatura
- Permiso de maternidad y paternidad
- Seguro de vida
Postulación rápida
12d
Billing Advocate
Apollo.io —City, Hgo.
- Microsoft Excel
- Administración de personal
- Salesforce
4d
TECNICO EN SISTEMAS DE TELEVISIÓN
TELESALTILLO SA DE CV —Saltillo, Coah.
- $10,497.00 a $19,067.99 por mes
- Tiempo completo
- Mantenimiento
- Experiencia en manufactura
Postulación rápida
Architect & Engineering (A&E) BDM
Axis Communications —Ciudad de México, CDMX
- Tiempo completo
- Administración de personal
- Experiencia en ventas
- Salesforce
Field Sales Engineer, Mexico
Axis Communications —Ciudad de México, CDMX
- Tiempo completo
- Administración de personal
- Informática
- Diagramas
Encargada de Administración
Grupo Intercom —Anexa 20 de Noviembre, B.C.
- $4,000 a $4,500 por semana
- Tiempo completo
- Administración de personal
- Licenciatura
- Contaduría
- Estacionamiento gratuito
Postulación rápida
Patient Care Representative
Winona —México
- Tiempo completo
- Home Office (Desde casa)
- Microsoft Excel
- Servicio al cliente
- Word processing
- Vacaciones adicionales o permisos con goce de sueldo
- Programa de referidos
Head of Customer Support for DTC Company (US-Based, Remote)
Paired —México
- Tiempo completo
- Home Office (Desde casa)
- Inglés
- Licenciatura
Postulación rápida

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Executive Assistant & Operations Coordinator - U.S. Clinic

Prime Staff Outsource Inc.
Desde casa

Postulación rápida

Información del empleo

Tiempo completo
$20,000 por mes
Hace 4 días

Beneficios

Vacaciones adicionales o permisos con goce de sueldo

Cualificaciones

Inglés
Pérdidas y ganancias
QuickBooks

Descripción completa del empleo

We are Prime Virtual: Recruitment Company based in Guadalajara, Jalisco, Mexico. You are applying for a full-time REMOTE job with us, all our employees are working from home!

We are hiring a highly organized and proactive Executive Assistant & Operations Coordinator to directly support the CEO of a fast-growing telehealth and regenerative medicine Clinic based in Utah. This role provides cross-functional support across key operational areas, including finance assistance, executive communications, calendar and scheduling, hiring coordination, and internal team operations.

You will act as a central point of coordination between executive leadership and daily business operations. This position is best suited for someone who thrives in fast-paced, multi-entity environments, is detail-oriented, comfortable with numbers, and able to manage shifting priorities with confidence.

Key Responsibilities

Assist with accounts payable and receivable across multiple business entities
Perform data entry, transaction coding, and reconciliations in QuickBooks
Track expenses, manage vendor invoices, and monitor payment activity (ACH/gateways)
Pull financial reports and prepare summaries for leadership review
Coordinate with external accounting partners and support P&L reporting
Manage daily triage of the CEO’s inbox, prioritizing and routing messages
Draft and send routine communications on behalf of leadership
Maintain organized inbox structures and manage time-sensitive compliance-related correspondence
Ensure no critical messages or deadlines are missed
Manage and protect the CEO’s calendar using Google Calendar
Coordinate meetings across internal teams, vendors, and external partners
Handle scheduling changes proactively and prepare meeting logistics
Support scheduling coordination across a distributed team
Draft and post job descriptions on relevant platforms
Screen resumes and track candidates through the hiring pipeline
Coordinate interviews and assist with onboarding documentation
Support compliance-related documentation for new hires as needed
Track action items, KPIs, and operational metrics
Coordinate payroll inputs (hours, PTO, bonuses) with accounting support
Assist with internal communications, updates, and documentation (SOPs, role outlines)
Support coordination across internal tools and communication platforms
Compile reports from Google Sheets, QuickBooks, and internal systems
Maintain basic dashboards and recurring reporting cadences
Identify data gaps or inconsistencies and escalate as needed
Use AI tools to support research, drafting, reporting, and analysis

Qualifications:

3+ years of experience as a Virtual Assistant, Executive Assistant, Operations Coordinator, or in a business operations role
Proficiency in QuickBooks (Online or Desktop), including data entry, reconciliations, and reporting
Strong command of Google Workspace (Gmail, Calendar, Sheets, Drive)
Demonstrated experience managing a high-volume executive inbox and calendar
Comfortable working across multiple business entities with distinct operational needs
Excellent written and verbal communication skills. (Advanced English level)
Strong organizational instincts with the ability to build and maintain effective systems
Ability to handle sensitive and confidential information with discretion; familiarity with HIPAA or regulated environments is a plus
Self-directed and proactive, able to identify needs and act without supervision
Proficiency with AI productivity tools (e.g., ChatGPT, Copilot, or similar)
Experience in healthcare, clinical, pharmacy, or similar industries is preferred
Exposure to HR coordination or recruiting processes
Familiarity with tools such as Intercom, payment gateways, ACH processing, or shipping systems is a plus
Ability to work 40 hours a week following US Mountain time zone.

PERKS:
100% Payroll (Benefits of law)
Superior benefits after 6th month:

Savings fund of 8%
30-day Christmas bonus
Sick leave
Major Medical insurance

-> Location: Anywhere in Mexico (Fully remote opportunity! - Must count with Intel Core i5 / Ryzen 5, and at least 8 GB RAM memory)

-> Able to work 40 hours per week (5 days a week, 8 hour shift + 1 hour lunch, US Mountain time zone)

If interested, please apply here at Indeed. Our Recruitment team at PVstaffing will then send you an email with the next steps. Kindly check your spam folder, as the initial email sometimes goes there.

_____________________________

Job Type: Full-time

Pay: $20,000.00 per month

Experience:

Executive Assistant: 3 years (Required)
QUICKBOOKS Software: 1 year (Preferred)

Language:

Advanced English (Required)

Work Location: Remote

Postulación rápida

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intercom empleos

Executive Assistant & Operations Coordinator - U.S. Clinic

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Customer Support Specialist (AI SaaS Platform)

Marketplace Operations Manager / Customer Success Manager

Sr Product Support Engineer

Live Phone Support Contractor - Remote LATAM

Security Analyst

Customer Experience Representative- Contractor

Gerente General

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Manager, Human Resources, LATAM

Marketing Virtual Assistant

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Billing Advocate

TECNICO EN SISTEMAS DE TELEVISIÓN

Architect & Engineering (A&E) BDM

Field Sales Engineer, Mexico

Encargada de Administración

Patient Care Representative

Head of Customer Support for DTC Company (US-Based, Remote)

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