About Sussman Law Firm, PLLC
Sussman Law Firm is a Charlotte-based firm focused on family and immigration law. We value accountability, initiative, and professional growth within a collaborative, high-performance environment. We are not your typical law firm. We are poised for aggressive growth, and we believe great work starts with a strong team.
Our Culture
Sussman Law Firm fosters an environment where employees are empowered to make a real impact in clients’ lives every day. We value accountability, ownership, and collaboration. Every team member—regardless of role—is respected, supported, and encouraged to grow professionally and personally. This is a high-performance environment. We work hard, hold ourselves to high standards, and take pride in doing things the right way. The work is challenging—but it is also meaningful, rewarding, and growth-oriented. If you are looking for a role where you will be pushed to grow, supported by a strong team, and make a difference in people’s lives, you will fit right in.
If you are hired, you will be part of a wonderful team of people who work hard to get the job done right the first time and take pride in the work that they do. You will be part of a team that is rewarded for their hard work. Is this going to be an easy job? No. It might be the biggest challenge of your life. However, it is our belief that anything really great is worth working hard for and that our greatest growth comes from our biggest challenges. More importantly, you will find great joy in helping people find solutions in the areas of their lives that matter most!
About the role
Support Two Entrepreneurs, Multiple Businesses, and a Fast-Moving Executive Life!
We are looking for a highly organized, proactive, dependable, and responsive Executive Assistant to support two business owners managing multiple companies, growing ventures, investments, and an active family schedule.
This is not a traditional “clock in and wait for instructions” assistant role. We are looking for someone who thrives on creating structure, staying organized, solving problems, managing moving pieces, and helping busy executives stay aligned and ahead.
The ideal candidate is calm under pressure, detail-oriented, highly responsive, emotionally intelligent, and capable of anticipating needs before being asked. You should genuinely enjoy organization, coordination, communication, troubleshooting, and helping create order in fast-paced environments.
This role supports both business and executive-life logistics, including scheduling, calendar management, communication organization, travel coordination, reminders, administrative support, and helping ensure important tasks and responsibilities do not fall through the cracks.
What You'll be doing
Executive & Calendar Management
- Manage multiple calendars for both Owners.
- Schedule and coordinate appointments, meetings, and events.
- Prevent scheduling conflicts and help priorities stay aligned.
- Coordinate children’s activities, appointments, and logistical scheduling.
- Coordinate pet-related appointments and reminders.
- Manage travel logistics, itineraries, confirmations, and reservations.
- Send reminders regarding important deadlines, meetings, and commitments.
Communication & Administrative Support
- Monitor and organize multiple email inboxes across businesses and related accounts.
- Flag urgent communications and important follow-ups.
- Help maintain organization across emails, reminders, and task lists.
- Coordinate scheduling changes, cancellations, confirmations, and follow-ups.
- Communicate regularly through Gmail, text, Basecamp, and related platforms.
- Help maintain structure and organization across multiple businesses and responsibilities.
Administrative Coordination
- Maintain organization of recurring bills, subscriptions, renewals, and important due dates.
- Update tracking spreadsheets and organizational systems as directed.
- Coordinate reminders regarding upcoming deadlines and payments.
- Help manage vendor communications and administrative follow-up.
- Assist with day-to-day executive coordination and troubleshooting.
What We’re Looking For
- Extremely organized and detail-oriented.
- High responsiveness and strong follow-through.
- Strong communication skills.
- Ability to think proactively and independently.
- Calm under pressure.
- Resourceful and adaptable.
- Strong problem-solving skills.
- Able to manage confidential information with discretion.
- Comfortable managing many moving parts simultaneously.
- Fluent in English and Spanish preferred.
- Prior Executive Assistant or high-level administrative experience preferred.
Work Style & Expectations
This is a remote position with flexibility and autonomy. We care far more about ownership, responsiveness, organization, communication, and getting things done than rigid clock-in/clock-out schedules.
That said, this role requires a high level of responsiveness, communication, and awareness throughout the business day and occasional evening hours. Both executives operate in fast-paced environments with constantly moving priorities, schedules, communications, and responsibilities.
The Executive Assistant is expected to:
- Maintain reliable communication throughout the day.
- Consistently monitor email and communication platforms.
- Respond to important texts, emails, and Basecamp communications in a timely manner.
- Proactively manage scheduling changes, reminders, and urgent matters as they arise.
- Remain organized and aware of ongoing priorities across both executives’ schedules and responsibilities.
This role is best suited for someone who:
- Thrives in dynamic environments.
- Is naturally proactive and responsive.
- Enjoys creating order and structure.
- Communicates consistently.
- Can manage responsibilities independently without constant oversight.
Why This Role Is Unique
This role offers the opportunity to become a trusted right-hand to two entrepreneurs managing multiple growing businesses, investments, and family responsibilities. You will play a meaningful role in helping create structure, efficiency, and peace of mind in both business and daily life.
We are looking for someone who values:
- Organization
- Reliability
- Professionalism
- Adaptability
- Communication
- Ownership
- Growth
If you are someone who loves bringing order to chaos, thrives in dynamic environments, and takes pride in helping others succeed, we would love to hear from you.
