2 publicaciones de empleo destacadas de executive assistant en quintana roo (¡Están contratando!)

EXECUTIVE ASSISTANT
Novartis —Insurgentes, QRoo.
- Tiempo completo
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
13d
Gerente de Recepcion
Marriott International, Inc —Isla Mujeres, QRoo.
- Tiempo completo
- Bachillerato
- Recepción
- Servicios a huéspedes

Discover related jobs

Based on your search for executive assistant jobs.

Asistente de Dirección Comercial
Cancun Sailing —Supermanzana 43, QRoo.
*ASISTENTE DE DIRECCIÓN COMERCIAL* Requisitos: * Experiencia mínima de 2 años en puesto similar * Dominio de paquetería Office avanzado * Habilidades de…
$20,000 por mes
Postulación rápida
2d
Asistente de Dirección
VERTICUN PROFESIONALES EN ALTURAS S DE RL DE CV —Supermanzana 66, QRoo.
Canalizar información entre dirección y las demás áreas. Control de llamadas, correos y mensajes dirigidos al director. Solicitud y recopilación de avances.
Hasta $12,000 por mes
Postulación rápida

Quiero recibir la alerta de empleo más reciente para executive assistant en quintana roo

Al ingresar a tu cuenta, aceptas las Condiciones del servicio de SimplyHired y das tu consentimiento a nuestra Política de privacidad y Cookies.

EXECUTIVE ASSISTANT

Novartis -
Insurgentes, QRoo.

Postúlate ahora

Información del empleo

Tiempo completo
Hace 13 días

Cualificaciones

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Administración de personal
Inglés
SharePoint

Descripción completa del empleo

Summary

We’re a team of dedicated and passionate people united by a drive to achieve together. You will support multiple members of the global Talent, Development & Learning leadership team based in USA and , with elements of broader support across the global T&D Leadership Team. You will handle a wide range of sensitive and strictly confidential matters and represent the function with maturity, tact, discretion, and sound judgment and operate in a highly autonomous manner and are expected to proactively anticipate needs, offer solutions, and contribute ideas that strengthen how the team works together.

This role offers high visibility, close partnership with senior leaders, and the opportunity to shape how the global Talent & Development function operates. It is well suited for an experienced Executive Assistant who enjoys working at pace, influencing outcomes, and continuously improving ways of working.

About the Role

Key Responsibilities:

Provide comprehensive administrative support to your Global Heads of T&D, with elements of support across their teams; support other LT members with meetings, events, and projects as required
Manage complex calendars, including preparation, organization, and collation of background materials and documents in advance of meetings
Coordinate global travel arrangements and prepare, submit, and monitor approval of expense reports
Plan and manage team meetings and events (e.g. team offsites), including minute‑taking where required, tracking action items, and maintaining SharePoint sites, GMT distribution lists, and Microsoft Teams channels
Oversee financial administration for the team, including budget tracking, creation and management of Purchase Orders, invoice handling, and coordination of contracts for third‑party consultants and vendors in partnership with Procurement
Prepare, edit, and review communications such as correspondence, announcements, presentations, and other written materials as required
Collaborate closely with the Talent & Development Administrative team and with Executive and Administrative teams across Novartis
Drive digital and AI‑enabled ways of working, supporting continuous improvement in how the function operates.

Essential Criteria:

Excellent administrative skills with thorough knowledge of standard office procedures and protocols, and a proven ability to handle strictly confidential and sensitive information with discretion and integrity.
Ability to manage complex and frequently changing schedules in a fast‑paced, global environment, while prioritizing effectively and meeting deadlines.
Self‑motivated, proactive, and resourceful mindset, with the ability to anticipate needs, identify risks, and propose alternative solutions in response to evolving business, interpersonal, and travel requirements
Strong proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and SharePoint, with a general aptitude for information technology and learning new systems.
Outstanding organizational and time‑management skills, with strong attention to detail, quality, and clear communication
Fluent English (written and verbal)

Desirable Criteria:

Previous experience supporting Leaders globally.
AI fluency and digital mindset – interest and working knowledge of AI‑enabled tools (e.g. Microsoft Copilot, automation, and collaboration tools), with the ability to leverage technology to proactively improve efficiency, communication, and team effectiveness.
An interest in People and Organisation functions.

Accessibility and Accommodation:

Novartis is committed to work with and provide reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to perform the essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Benefits and Rewards: Learn about all the ways we’ll help you thrive personally and professionally.
Read our handbook (PDF 30 MB)

Division

People & Organization

Business Unit

Human Resources

Location

Mexico

Site

INSURGENTES

Company / Legal Entity

MX06 (FCRS = MX006) Novartis Farmacéutica S.A. de C.V.

Functional Area

Facilities & Administration

Job Type

Full time

Employment Type

Regular

Shift Work

Accessibility and accommodation

Postúlate ahora

Refina tu búsqueda

executive assistant empleos en quintana roo

EXECUTIVE ASSISTANT

Gerente de Recepcion

Discover related jobs

Quiero recibir la alerta de empleo más reciente para executive assistant en quintana roo

Summary

About the Role

Accessibility and accommodation

Herramientas para candidatos

Herramientas para empresas

Explorar

Mantente conectado