The Executive Assistant to the Director of Operations provides high-level administrative and operational support to ensure the efficient execution of daily business activities. This role acts as a key liaison between Operations and cross-functional teams including HR, Payroll, and Finance, managing coordination, communication, and administrative processes across the organization
Essential Duties & Responsibilities
Executive Support
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Manage calendar, scheduling, and meeting coordination for the Director of Operations
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Prepare correspondence, reports, presentations, and internal communications
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Coordinate meetings, including agendas, materials, and minutes
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Screen and prioritize incoming communications and requests
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Maintain organized records, files, and documentation systems
Operations & Cross-Functional Coordination
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Serve as a central point of coordination between Operations, HR, Payroll, and Finance
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Support onboarding logistics including scheduling and new hire setup
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Assist with expense management, purchasing, and budget tracking
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Coordinate employee-related administrative processes and documentation
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Track compliance items such as certifications, registrations, and required filings
Meetings, Events & Travel
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Coordinate internal meetings, leadership sessions, and operational reviews
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Arrange travel, accommodations, and logistics for Director
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Assist with coordination and planning of frontline employee events.
Employee Experience & Communications
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Support employee engagement initiatives and recognition programs
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Coordinate onboarding materials, welcome items, and internal communications
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Maintain internal directories, databases, and systems
Requirements
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2–5 years of experience supporting executives, directors, or senior leadership teams
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Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
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Excellent English communication and interpersonal abilities
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Strong organizational and time management skills
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Ability to manage multiple priorities in a fast-paced environment
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High attention to detail and strong problem-solving skills
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Professionalism, discretion, and sound judgment
Benefits
- Work remotely Monday - Friday, 40 hours a week (no weekends)
- Vacation: 10 business days a year
- Holidays: 5 National Holidays a year
- Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
- Parental Leave
- Health Care Reimbursement
- Active Lifestyle Reimbursement
- Quarterly Home Office Reimbursement
- Payroll Deduction Purchase Plans
- Longevity Bonus
- Continuous Learning Bonus
- Access to Training and Professional Development Platforms
- Did we mention it's REMOTE?!!
One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.
Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!
