Executive Assistant
About Peaksun
Peaksun is a fast-growing high-tech company with operations in China, the United States, and Mexico. We specialize in renewable energy and energy-saving solutions for commercial and industrial customers, with products including LED lighting, solar applications, lithium batteries, and energy storage systems.
Since launching operations in Mexico in 2019, we have continued expanding our presence nationwide. As our business grows, we are looking for an organized and proactive Executive Assistant to support our leadership team and contribute to the smooth operation of our business.
About the Role
This position is ideal for a professional who enjoys organization, communication, and problem-solving in a fast-paced environment.
The Executive Assistant will provide administrative and organizational support to company leadership, helping coordinate schedules, meetings, communications, travel arrangements, and various administrative projects. The role also offers the opportunity to work with modern productivity and AI-powered tools to improve efficiency and collaboration across the organization.
This is an excellent opportunity for someone early in their career who wants to gain exposure to business operations, executive support, and an international work environment.
Location
This position is based in Monterrey, Nuevo León, Mexico. The role follows a flexible work model, combining remote work and occasional office attendance as business needs require.
Key Responsibilities:
Executive Support
- Manage calendars, appointments, travel arrangements, and meeting schedules.
- Coordinate meetings and prepare agendas and supporting materials.
- Draft, edit, and review documents, emails, and presentations in English and Spanish.
- Take meeting notes and follow up on action items when needed.
- Support communication and coordination between management, employees, vendors, and external partners.
Administrative & Office Support
- Assist with day-to-day administrative activities and office coordination.
- Support expense tracking, purchase requests, and administrative documentation.
- Maintain organized files, records, and company documents.
- Assist in organizing company events, team meetings, and internal communications.
- Handle confidential information with professionalism and discretion.
Administrative Coordination
- Assist with document preparation and administrative processes.
- Support communication and coordination across departments.
- Help maintain organized records and company documentation.
- Provide administrative support for company projects and initiatives.
- Assist with basic reporting and information tracking as needed.
AI & Productivity Support
- Utilize AI-powered tools to assist with document preparation, meeting summaries, translations, and reporting.
- Support the adoption of digital productivity tools across the organization.
- Identify opportunities to improve administrative processes through technology and automation.
- Assist with simple workflow improvements and productivity initiatives.
Who We Are Looking For
We are looking for an organized, proactive, and detail-oriented professional who is eager to learn and grow in a dynamic international company.
The ideal candidate enjoys helping others stay organized, can manage multiple tasks efficiently, and is comfortable working in a fast-paced environment. They are resourceful, adaptable, and interested in leveraging technology to improve productivity and collaboration.
This role is a great opportunity for someone who wants to build a strong professional foundation while working closely with company leadership and various departments.
Qualifications:
Education
- Bachelor's degree in Business Administration, International Business, Communications, Law, Marketing, or a related field.
Experience
- 1-3 years of experience in administrative support, executive assistance, office coordination, customer service, or a similar role.
- Recent graduates with relevant internship or professional experience are encouraged to apply.
- Experience in multinational companies or industrial environments is a plus, but not required.
Skills
- Strong organizational and multitasking skills.
- Excellent attention to detail and ability to meet deadlines.
- Good written and verbal communication skills.
- Professional and positive attitude.
- Ability to manage multiple priorities effectively.
- Proficiency with Microsoft 365 and/or Google Workspace.
- Familiarity with productivity platforms such as Notion, Trello, Asana, or similar tools is a plus.
- Interest in learning and utilizing AI productivity tools.
- Ability to work independently while collaborating with different teams.
Language Requirements
- Advanced English proficiency (written and spoken) – required.
Compensation & Benefits
- Monthly salary between MXN $20,000 and $25,000, based on experience and qualifications.
- Performance-based bonus opportunities.
- Flexible work environment with remote and occasional office work.
- Professional development and learning opportunities.
- Exposure to an international business environment.
- Opportunity for career growth within a fast-growing organization.
Apply Today
Even if you do not meet every qualification listed above, we encourage you to apply. We value diverse experiences, perspectives, and backgrounds, and we are always excited to meet talented professionals who can contribute to our team's success.
If you are looking for an opportunity to learn, grow, and develop your career in an international company while supporting a dynamic team, we would love to hear from you.
Job Types: Full-time, Permanent
Pay: $20,000.00 - $25,000.00 per month
Work Location: In person
