20 publicaciones de empleo destacadas en executive assistant operations & hiring (¡Están contratando!)

Executive Assistant & Operations Coordinator - U.S. Clinic
Prime Staff Outsource Inc. —Desde casa
- $20,000 por mes
- Tiempo completo
- Home Office (Desde casa)
- Inglés
- QuickBooks
- Vacaciones adicionales o permisos con goce de sueldo
Postulación rápida
9d
Executive Assistant - Systematic Commodities Hedge Fund
Moreton Capital Partners —Ciudad de México, CDMX
- $420,000 a $550,000 por año
- Tiempo completo
- Microsoft Excel
- Administración de personal
- Inglés
Postulación rápida
Chief of Staff (Executive Operations)
Hire Overseas —Ciudad de México, CDMX
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Salesforce
- Inglés
- Vacaciones adicionales o permisos con goce de sueldo
Postulación rápida
FBS Senior Executive Assistant to Business Head
Capgemini —Ciudad de México, CDMX
- $1 por año
- Tiempo completo
- Trabajo híbrido
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Vacaciones adicionales o permisos con goce de sueldo
Postulación rápida
Executive Assistant , International Operations Finance
Servicios Comerciales Amazon Mexico S. de R.L. de C.V. —Ciudad de México, CDMX
- Tiempo completo
- Administración de personal
- Inglés
- Microsoft Office
Executive Assistant - LATAM
Assistant Launch —Ciudad de México, CDMX
- Tiempo completo
- Home Office (Desde casa)
- Inglés
- Microsoft Office
- Licenciatura
Postulación rápida
Executive Assistant (Claude AI)
Hire Overseas —Guadalajara, Jal.
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Inglés
- Habilidades de comunicación
- Vacaciones adicionales o permisos con goce de sueldo
Postulación rápida
Talent Partner
Viva Talent —Desde casa
- Tiempo completo
- Home Office (Desde casa)
- Inglés
- Mejora continua
- Reclutamiento
- Seguro dental
- Permiso de maternidad y paternidad
Postulación rápida
3d
Executive Assistant
Equivity —Ciudad Juárez, Chih.
- Administración de personal
- Inglés
- Microsoft Office
Postulación rápida
Career Success Coach (Mexico)
Correlation One —Ciudad de México, CDMX
- Home Office (Desde casa)
- Microsoft Outlook
- Inglés
- Licenciatura
Recruiting Coordinator, Associate
Capital One —Ciudad de México, CDMX
- Correo electrónico
- Administración de personal
- Servicio al cliente
- Microsoft Office
General Manager Assistant, Worldwide Operations
Servicios Comerciales Amazon Mexico S. de R.L. de C.V. —Cuautitlán Izcalli, Méx.
- Incluye fines de semana
- Administración de personal
- Microsoft Office
- Bachillerato
12d
Senior Agent Manager, Agentforce & Data 360
Salesforce —Ciudad de México, CDMX
- Tiempo completo
- Administración de personal
- Salesforce
- Inglés
Manager - Front Desk
Marriott International, Inc —Puerto Vallarta, Jal.
- Tiempo completo
- Bachillerato
- Recepción
- Servicios a huéspedes
1d
(Hostess Vacation Club) Tour Reception Representative
Vistana Aventuras, Inc. (Mexico Branch) —Cancún, QRoo.
- Bilingüe
- Microsoft Word
- Microsoft Excel
Operations Assistant | Executive Support & Special Projects
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Microsoft Excel
- Administración de personal
- Inglés
Postulación rápida
3h
Remote Executive Assistant - Operations & Hiring
FreedUp —México
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Licenciatura
Postulación rápida
Senior Executive Assistant
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Postulación rápida
Executive Assistant - Automotive Industry
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Microsoft Powerpoint
- Administración de personal
- Inglés
Postulación rápida
8d
Executive Assistant (LATAM)
Assistant Launch —México
- Tiempo completo
- Home Office (Desde casa)
- Microsoft Office
- Licenciatura
Postulación rápida

Quiero recibir la alerta de empleo más reciente para executive assistant operations & hiring

Al ingresar a tu cuenta, aceptas las Condiciones del servicio de SimplyHired y das tu consentimiento a nuestra Política de privacidad y Cookies.

Executive Assistant & Operations Coordinator - U.S. Clinic

Prime Staff Outsource Inc.
Desde casa

Postulación rápida

Información del empleo

Tiempo completo
$20,000 por mes
Hace 9 días

Beneficios

Vacaciones adicionales o permisos con goce de sueldo

Cualificaciones

Inglés
Pérdidas y ganancias
QuickBooks

Descripción completa del empleo

We are Prime Virtual: Recruitment Company based in Guadalajara, Jalisco, Mexico. You are applying for a full-time REMOTE job with us, all our employees are working from home!

We are hiring a highly organized and proactive Executive Assistant & Operations Coordinator to directly support the CEO of a fast-growing telehealth and regenerative medicine Clinic based in Utah. This role provides cross-functional support across key operational areas, including finance assistance, executive communications, calendar and scheduling, hiring coordination, and internal team operations.

You will act as a central point of coordination between executive leadership and daily business operations. This position is best suited for someone who thrives in fast-paced, multi-entity environments, is detail-oriented, comfortable with numbers, and able to manage shifting priorities with confidence.

Key Responsibilities

Assist with accounts payable and receivable across multiple business entities
Perform data entry, transaction coding, and reconciliations in QuickBooks
Track expenses, manage vendor invoices, and monitor payment activity (ACH/gateways)
Pull financial reports and prepare summaries for leadership review
Coordinate with external accounting partners and support P&L reporting
Manage daily triage of the CEO’s inbox, prioritizing and routing messages
Draft and send routine communications on behalf of leadership
Maintain organized inbox structures and manage time-sensitive compliance-related correspondence
Ensure no critical messages or deadlines are missed
Manage and protect the CEO’s calendar using Google Calendar
Coordinate meetings across internal teams, vendors, and external partners
Handle scheduling changes proactively and prepare meeting logistics
Support scheduling coordination across a distributed team
Draft and post job descriptions on relevant platforms
Screen resumes and track candidates through the hiring pipeline
Coordinate interviews and assist with onboarding documentation
Support compliance-related documentation for new hires as needed
Track action items, KPIs, and operational metrics
Coordinate payroll inputs (hours, PTO, bonuses) with accounting support
Assist with internal communications, updates, and documentation (SOPs, role outlines)
Support coordination across internal tools and communication platforms
Compile reports from Google Sheets, QuickBooks, and internal systems
Maintain basic dashboards and recurring reporting cadences
Identify data gaps or inconsistencies and escalate as needed
Use AI tools to support research, drafting, reporting, and analysis

Qualifications:

3+ years of experience as a Virtual Assistant, Executive Assistant, Operations Coordinator, or in a business operations role
Proficiency in QuickBooks (Online or Desktop), including data entry, reconciliations, and reporting
Strong command of Google Workspace (Gmail, Calendar, Sheets, Drive)
Demonstrated experience managing a high-volume executive inbox and calendar
Comfortable working across multiple business entities with distinct operational needs
Excellent written and verbal communication skills. (Advanced English level)
Strong organizational instincts with the ability to build and maintain effective systems
Ability to handle sensitive and confidential information with discretion; familiarity with HIPAA or regulated environments is a plus
Self-directed and proactive, able to identify needs and act without supervision
Proficiency with AI productivity tools (e.g., ChatGPT, Copilot, or similar)
Experience in healthcare, clinical, pharmacy, or similar industries is preferred
Exposure to HR coordination or recruiting processes
Familiarity with tools such as Intercom, payment gateways, ACH processing, or shipping systems is a plus
Ability to work 40 hours a week following US Mountain time zone.

PERKS:
100% Payroll (Benefits of law)
Superior benefits after 6th month:

Savings fund of 8%
30-day Christmas bonus
Sick leave
Major Medical insurance

-> Location: Anywhere in Mexico (Fully remote opportunity! - Must count with Intel Core i5 / Ryzen 5, and at least 8 GB RAM memory)

-> Able to work 40 hours per week (5 days a week, 8 hour shift + 1 hour lunch, US Mountain time zone)

If interested, please apply here at Indeed. Our Recruitment team at PVstaffing will then send you an email with the next steps. Kindly check your spam folder, as the initial email sometimes goes there.

_____________________________

Job Type: Full-time

Pay: $20,000.00 per month

Experience:

Executive Assistant: 3 years (Required)
QUICKBOOKS Software: 1 year (Preferred)

Language:

Advanced English (Required)

Work Location: Remote

Postulación rápida

Refina tu búsqueda

executive assistant operations & hiring empleos

Executive Assistant & Operations Coordinator - U.S. Clinic

Executive Assistant - Systematic Commodities Hedge Fund

Chief of Staff (Executive Operations)

FBS Senior Executive Assistant to Business Head

Executive Assistant , International Operations Finance

Executive Assistant - LATAM

Executive Assistant (Claude AI)

Talent Partner

Executive Assistant

Career Success Coach (Mexico)

Recruiting Coordinator, Associate

General Manager Assistant, Worldwide Operations

Senior Agent Manager, Agentforce & Data 360

Manager - Front Desk

(Hostess Vacation Club) Tour Reception Representative

Operations Assistant | Executive Support & Special Projects

Remote Executive Assistant - Operations & Hiring

Senior Executive Assistant

Executive Assistant - Automotive Industry

Executive Assistant (LATAM)

Quiero recibir la alerta de empleo más reciente para executive assistant operations & hiring

Herramientas para candidatos

Herramientas para empresas

Explorar

Mantente conectado