Who You Are
- You have a strong administrative foundation: calendar and inbox management, document organization, contracts, proposals, quotes, and invoices — and you follow through without being chased.
- You've coordinated logistics with vendors, venues, contractors, or third-party partners and can manage moving pieces across multiple stakeholders.
- You walk into ambiguous situations and create structure. You are proactive and detail-obsessed — you see what needs to happen and move on it before you're asked.
- You are warm, professional, and client-ready. You own your mistakes, fix them fast, and think in solutions rather than problems.
- Hint: On your first interview, mention which SCORE value you most align with at the end of the interview for huge bonus points.
Role Requirements:
- Minimum of 1 year experience in event coordination, event administration, or event operations, end-to-end, not just day-of execution.
- 2+ years working with clients from the United States, UK, Canada, or Australia
- Must speak and write fluent English
- Proficiency with CRM platforms and event management tools; ability to learn new systems quickly.
- Reliable internet connection with a backup; ability to work scheduled remote hours consistently. (Minimum: Download Speed +20 MB / Upload Speed 5 MB)
- A Computer:
- At least 8GB of RAM and an Intel Core 8th generation processor or higher, or AMD Ryzen 2000 series or higher
- Operating system: Windows 11 or higher / macOS 13 or higher
- Working camera and microphone
Responsibilities:
- Drive the full event pipeline: handle incoming inquiries, prepare quotes and proposals, send contracts, issue invoices, and manage follow-ups.
- Be the primary point of contact for clients throughout the event cycle
- Coordinate with vendors, venues, contractors, and internal teams to confirm logistics, timelines, and deliverables.
- Build and maintain detailed event timelines and run-of-show documents so every stakeholder knows exactly what's happening and when.
- Manage and keep the CRM up-to-date: leads, pipelines, client records, follow-up reminders, and event status.
- Track inventory, supplies, and equipment needed per event. Stay ahead of what's required so nothing is missing day-of.
- Manage inbox, scheduling, meeting notes, and day-to-day administrative tasks that keep the operation running smoothly.
- Support business development during slower seasons: lead sourcing, outreach, and light marketing coordination as needed.
Desired but not required:
- Background in a specific event vertical: weddings, corporate, AV/production, food & beverage, or similar.
- Experience building internal systems and SOPs from scratch in a growing business.
Perks & Benefits
Effective immediately
- 7 paid company holidays
- Company social events & game nights
- Bi-monthly team training
After 3 months
- 1 local holiday choice per year
- $100/year professional development allowance
- One-time $50 workspace reimbursement
- 10 days PTO / 3 sick days per year
After 1 year
- Healthcare reimbursement up to $50/month (eligible expenses)
- An additional one-time $50 workspace reimbursement
- Possible year-end bonus (company discretion)
Job Type: Full-time
Pay: $13,925.00 - $20,887.00 per month
Work Location: Remote
