Position Type: Part-Time (30 hours per week)
Schedule: Monday–Friday (schedule to be determined)
Location: Remote
Reports To: Director of Nursing
Position Summary
We are seeking a highly organized, detail-oriented, and proactive Virtual Assistant / Data Entry Specialist to support the Director of Nursing for a multi-facility nursing home organization. This role is responsible for collecting, organizing, validating, and maintaining critical operational and clinical data from multiple facilities, ensuring information is accurate, up to date, and properly classified.
The ideal candidate thrives in a fast-paced environment, enjoys working with data and reports, and can independently manage recurring tasks while maintaining a high level of accuracy and confidentiality.
Key Responsibilities
- Collect daily operational and clinical data from multiple nursing home facilities.
- Maintain spreadsheets, databases, and tracking logs with accurate and timely information.
- Review incoming data for completeness, accuracy, and consistency.
- Classify and organize new information according to established procedures.
- Create daily, weekly, and monthly reports for the Director of Nursing.
- Monitor data submissions from facilities and follow up on missing or incomplete information.
- Identify discrepancies and communicate with appropriate team members to resolve issues.
- Generate reports, dashboards, and summaries to support leadership decision-making.
- Maintain organized electronic files and documentation.
- Assist with administrative tasks, including document preparation, scheduling, and email management as needed.
- Ensure all work complies with HIPAA and company confidentiality policies.
- Continuously improve data organization processes and recommend workflow enhancements.
Qualifications
- 2+ years of experience in data entry, administrative support, virtual assistance, or a similar role.
- Exceptional attention to detail and accuracy.
- Strong organizational and time management skills.
- Ability to prioritize multiple recurring tasks and meet deadlines.
- Comfortable working independently with minimal supervision.
- Excellent written and verbal English communication skills.
- Strong analytical and problem-solving abilities.
- Ability to handle confidential information with professionalism.
Preferred Qualifications
- Previous experience supporting healthcare professionals or nursing home operations.
- Experience working with healthcare reports, quality metrics, or clinical documentation.
- Familiarity with HIPAA compliance.
- Experience using project management or task management software.
Technical Requirements
- Advanced proficiency in Microsoft Excel (sorting, filtering, formulas, pivot tables preferred).
- Proficiency with Microsoft Office Suite and Google Workspace.
- Strong computer and internet skills.
- Ability to learn new software systems quickly.
- Reliable high-speed internet connection.
- Quiet home office environment.
Key Competencies
- Outstanding attention to detail
- Strong organizational skills
- Data accuracy and integrity
- Critical thinking
- Dependability
- Initiative and accountability
- Excellent follow-through
- Ability to manage repetitive tasks without losing accuracy
- Effective written communication
What Success Looks Like
- Daily reports are completed accurately and submitted on time.
- Data is consistently organized, complete, and properly classified.
- Missing or incorrect information is identified and resolved proactively.
- Leadership can rely on accurate reporting to make operational decisions.
- Administrative support helps the Director of Nursing stay organized and informed.
This is an excellent opportunity for someone who enjoys working with data, creating organized reporting systems, and providing dependable administrative support in a healthcare environment. The ideal candidate is proactive, highly detail-oriented, and takes ownership of ensuring that information is always accurate, complete, and readily available for leadership.
Job Types: Full-time, Part-time
Pay: $14,000.00 - $15,000.00 per month
Application Question(s):
- What is your level of English? (B1, B2, C1, C2, Native)
- Have you worked in healthcare before? If so, please elaborate?
Work Location: Remote
