17 publicaciones de empleo destacadas en executive operations assistant (¡Están contratando!)

Remote Executive Operations Assistant (LATAM)
FreedUp —México
- Tiempo completo
- Home Office (Desde casa)
- Licenciatura
Postulación rápida
Remote Executive Assistant - CEO Support (Real Estate Focused)
FreedUp —México
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- QuickBooks
- Captura de datos
Postulación rápida
Remote Executive Assistant / Business Operations Support (LATAM)
FreedUp —México
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Gestión de redes sociales
- Salesforce
Postulación rápida
6d
Operations Assistant | Executive Support & Special Projects
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Microsoft Excel
- Administración de personal
- Inglés
Postulación rápida
4d
Remote Executive Assistant - Operations & Project Focus (LATAM)
FreedUp —México
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
Postulación rápida
Executive Assistant: Marketing & Communications Lead (Latin America)
Cloud Accountant Staffing —México
- Tiempo completo
- Home Office (Desde casa)
- Liderazgo
Virtual Assistant
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Salesforce
- Microsoft Office
Postulación rápida
Remote Executive Assistant (HR Background a Plus)
FreedUp —México
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Licenciatura
Postulación rápida
8d
Remote Executive Assistant - Operations & Communication Focus (LATAM)
FreedUp —México
- Tiempo completo
- Home Office (Desde casa)
Postulación rápida
Remote Executive Assistant to the President & CEO (Operation Focused)
FreedUp —México
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Licenciatura
- Negocios
- Vacaciones adicionales o permisos con goce de sueldo
Postulación rápida
Revenue Operations & Growth Systems Architect
Cooperidge Consulting Firm —México
- Tiempo completo
- Home Office (Desde casa)
- Experiencia en ventas
- Bachillerato
Postulación rápida
Remote Executive Assistant / Contracts & Operations Support (LATAM)
FreedUp —México
- Tiempo completo
- Home Office (Desde casa)
- Inglés
- Contratos
Postulación rápida
3d
Recruiter Contractor
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Experiencia en ventas
- Inglés
- Reclutamiento
Postulación rápida
5d
Sales Assistant
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Postulación rápida
GoHighLevel Marketing Operations Specialist
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Inglés
- Investigación
Postulación rápida
Account Executive - LATAM
ElevenLabs —México
- Tiempo completo
- Home Office (Desde casa)
- Experiencia en ventas
- Inglés
Medical Admin Assistant I (Entry Level Job)
ICON Plc —Ciudad de México, CDMX
- Tiempo completo
- Inglés
- Microsoft Office
- Licenciatura
- Seguro dental
- Seguro de la vista
2h

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Remote Executive Assistant - CEO Support (Real Estate Focused)
FreedUp —México
Business Support:Bookkeeping and accounting support (using QuickBooks), Contracting support for government compliance, Marketing assistance (as secondary…
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Remote Executive Operations Assistant (LATAM)

FreedUp
México

Postulación rápida

Información del empleo

Tiempo completo

Cualificaciones

Slack
Licenciatura

Descripción completa del empleo

We are seeking a highly organized, systems-oriented Executive Assistant (EA) to support CEO in a fast-growing, process-driven environment. This role is designed for someone who thrives in structured onboarding, values clarity and communication standards, and enjoys building efficient workflows that reduce executive overwhelm.

In the first month, you will take ownership of 3–5 high-impact processes — including inbox management, meeting note synthesis, calendar organization, and task tracking — with responsibilities expanding over time as trust, rhythm, and systems maturity are established.

You will work closely with the CEO and an EA Manager through a structured four-week onboarding program. Training includes documented SOPs, Loom-recorded walkthroughs, ClickUp and Notion certification, and weekly progress updates. The goal is to ensure you are confident and fully prepared before taking on full responsibility for ongoing workflows.

Location: This is a fully remote position.

Job Type: Full-Time

Salary: 1,000-1,600 (based on experience)

Requirements

3+ years as an Executive Assistant, Operations Assistant, or Client-Facing Project Manager
Excellent written communication skills (clear, structured, professional tone)
Strong note-taking ability with skill in synthesizing decisions and action items
High attention to detail in documentation, scheduling, and task tracking
Ability to maintain confidentiality and discretion in sensitive conversations
Strong organizational and prioritization skills
Comfort enforcing structure (calendar standards, inbox rules, task workflows)
Ability to work independently while receiving weekly feedback
Comfortable working in structured digital systems, including: G-mail, Slack, Notion, Loom, Toggl, ClickUp,
Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset

Key Responsibilities

Partner Communication & Meeting Support

- Attend weekly partner meetings as a listener and note-taker
- Capture decisions, action items, and key themes
- Create clear, high-level summaries for Slack or ClickUp
- Maintain confidentiality and discretion at all times
- Use recordings (when provided) to ensure accuracy and build documentation

Email Management & Inbox Organization

- Clean and manage Executive’s professional Gmail inbox
- Implement and maintain a four-folder triage system:
- - Action Needed
  - Follow-Up
  - Read Later
  - If Interested
- Conduct daily email sweeps:
- - Morning (by 9:30 AM)
  - End-of-day (4:15–4:30 PM)
- Maintain clear separation between professional and personal email

Calendar Management & Time Tracking

- Manage Executive’s Google Calendar
- Protect pre-scheduled time blocks
- Schedule meetings primarily through Slack coordination
- Ensure meetings follow quality standards:
- - Meaningful titles
  - Clear agendas
  - 15-minute increments
  - Structured descriptions
- Code time accurately for project tracking
- Improve calendar discipline across workflows

Task & Project Management (ClickUp)

- Manage tasks, onboarding checklists, and delegated projects in ClickUp
- Duplicate and maintain templates
- Create tasks from Gmail via integration
- Maintain public task lists to avoid silos
- Track progress and status updates
- Support onboarding documentation processes

Documentation & Systems Development

- Record repetitive processes using Loom to build SOPs
- Maintain documentation and workflows within Notion (“Assistant OS”)
- Track daily reports and task visibility
- Improve workflow clarity and reduce executive cognitive load
- Support gradual integration of systems into ClickUp

Compliance & Administrative Support (Future Expansion)

Assistance with annual/biennial small business recertification
Navigating government systems and uploading documentation
Supporting financial documentation processes
Reducing friction in compliance-heavy administrative tasks

Benefits

International experience
Opportunity to work remotely from anywhere
Supportive and collaborative team environment
Learning and development opportunities
Potential Performance Bonuses
PTO
HMO after 3 months

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