20 publicaciones de empleo destacadas en executive operations assistant (¡Están contratando!)

Executive Assistant (Startup Operations)
Hire Overseas —Ciudad de México, CDMX
- Home Office (Desde casa)
- Inglés
- Vacaciones adicionales o permisos con goce de sueldo
Postulación rápida
2h
AI Onboarding Specialist
Darwin AI —Ciudad de México, CDMX
- Tiempo completo
- Trabajo híbrido
- Inglés
- Vacaciones adicionales o permisos con goce de sueldo
Postulación rápida
Talent Partner
Viva Talent —Desde casa
- Tiempo completo
- Home Office (Desde casa)
- Inglés
- Mejora continua
- Reclutamiento
- Seguro dental
- Permiso de maternidad y paternidad
Postulación rápida
6d
Manager - Front Desk
Marriott International, Inc —Puerto Vallarta, Jal.
- Tiempo completo
- Bachillerato
- Recepción
- Servicios a huéspedes
5d
AI Prompting & Automation Executive (Jr/Semi Sr)
Darwin AI —Ciudad de México, CDMX
- Tiempo completo
- Trabajo híbrido
- Inglés
- Vacaciones adicionales o permisos con goce de sueldo
Postulación rápida
Embedded Security Manager - México City
Control Risks —Ciudad de México, CDMX
- Tiempo completo
- Administración de personal
- Mantenimiento
- Inglés
Postulación rápida
Executive Chef
Manny Catering SA de CV —San Pedro Totoltepec, Méx.
- $18,000 a $20,000 por mes
- Turno de 8 horas
- Administración de personal
- Preparación de alimentos
- Inglés
Postulación rápida
20h
Executive Butler-St. Regis
Marriott International, Inc —Punta de Mita, Nay.
- Tiempo completo
- Bachillerato
- Recepción
- Servicios a huéspedes
13h
Administrative Assistant for Family Medicine, Rural Primary Care & OB-GYN
VCOM —Las Carolinas, Dgo.
- Tiempo completo
- Microsoft Outlook
- Administración de personal
- Hospital
(Hostess Vacation Club) Tour Reception Representative
Vistana Aventuras, Inc. (Mexico Branch) —Cancún, QRoo.
- Bilingüe
- Microsoft Word
- Microsoft Excel
Executive Assistant / Operations Manager
Cooperidge Consulting Firm —México
- Tiempo completo
- Home Office (Desde casa)
- Microsoft Outlook
- Administración de personal
- Bachillerato
Postulación rápida
Remote Executive Assistant - Operations & Project Management Focus
FreedUp —México
- Tiempo completo
- Home Office (Desde casa)
- CRM software
Postulación rápida
Executive Assistant
Pavago —México
- Medio tiempo
- Home Office (Desde casa)
- Inglés
- Liderazgo
- Habilidades de comunicación
Postulación rápida
Senior Executive Assistant
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Postulación rápida
Remote Executive Assistant - CEO Support
FreedUp —México
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Captura de datos
- Liderazgo
Postulación rápida
Remote Executive Assistant - Operations & Hiring
FreedUp —México
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Licenciatura
Postulación rápida
Executive Assistant - Automotive Industry
Pavago —México
- Tiempo completo
- Home Office (Desde casa)
- Microsoft Powerpoint
- Administración de personal
- Inglés
Postulación rápida
3h
Remote Executive Assistant - Operations, Data & Project Support
FreedUp —México
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Licenciatura
- QuickBooks
Postulación rápida
Remote Executive Operations Assistant- CEO Support
FreedUp —México
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Inglés
Postulación rápida
Remote Operations & Business Development Executive Assistant (LATAM)
FreedUp —México
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Experiencia en ventas
- Apertura de nuevos negocios
Postulación rápida

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Executive Assistant (Startup Operations)

Hire Overseas
Ciudad de México, CDMX

Postulación rápida

Información del empleo

Hace 2 horas

Beneficios

Vacaciones adicionales o permisos con goce de sueldo

Cualificaciones

Slack
Inglés

Descripción completa del empleo

We're looking for an Executive Assistant (Startup Operations) to support the founder and team at a fast-moving AI marketing technology company. You will own calendar management, travel coordination, general operations, revenue tracking support, and RFP documentation across a lean, high-output team where no two days look exactly the same.

This is a broad, hands-on role. You will be booking flights and hotels one hour and chasing down a client invoice the next. If you are highly organized, proactive, comfortable operating across a wide range of administrative and operational tasks, and take pride in keeping a fast-moving founder and team running without friction, this role is a strong fit.

Why You'll Want to Join

You will be paid in USD (bi-monthly: every 15th and 30th)
Paid Time Off in accordance with company policy
Observance of Holidays per company guidelines
100% remote setup so you can work wherever you're most productive
This role requires availability during US business hours
Work directly with the founder of a high-growth AI technology company
High-ownership, high-variety role with real operational responsibility from day one

What You'll Work On

Travel Coordination

Book and manage flights, hotels, and ground transportation for the founder and team across multiple time zones
Build detailed travel itineraries that account for time zones, meeting schedules, and logistics
Handle last-minute changes, cancellations, and rebooking efficiently and without disrupting the team's schedule

Calendar and Meeting Management

Own the founder's calendar end to end including scheduling, conflict resolution, and meeting preparation
Coordinate internal team meetings, external partner calls, and client engagements
Ensure the calendar reflects the right priorities and that the founder is prepared for every commitment

General Operations Support

Manage recurring operational tasks including office rent, internet and utilities, insurance claims, and vendor relationships
Coordinate with external service providers and ensure operational needs are handled proactively
Support the team with ad hoc administrative and operational requests as they arise

Revenue Tracking and Billing Support

Oversee revenue tracking and ensure client invoices are accurate, complete, and sent on time
Follow up on outstanding invoices and flag billing discrepancies or delays to the appropriate team member
Maintain organized records of billing activity and payment status

RFP and RFI Document Support

Research, compile, and fill out required information fields for RFP and RFI submissions
Coordinate internally to gather the right information and ensure submissions are accurate and on time
Maintain a library of reusable content and standard responses to streamline future submissions

What You Bring

Proven experience as an Executive Assistant, Operations Assistant, or similar role supporting a founder, CEO, or senior executive
Strong organizational skills with the ability to manage multiple priorities across calendar, travel, operations, and finance simultaneously
Excellent written and verbal English communication skills with a professional and responsive tone
Comfortable managing vendor relationships, operational logistics, and administrative tasks independently
Detail-oriented with strong follow-through on billing, scheduling, and document accuracy
Self-directed and proactive with the ability to anticipate needs and act without being asked
Comfortable working in a fast-paced startup environment where scope evolves and priorities shift quickly

Nice to Have

Experience supporting a founder or executive at an early-stage or high-growth technology company
Background in revenue operations, billing coordination, or client invoicing
Experience managing RFP or RFI submissions in a B2B technology or services environment
Familiarity with tools such as Notion, Google Workspace, Slack, or similar productivity platforms
Prior experience coordinating international travel across multiple time zones

How to Apply

Please include:

Your updated resume
A short Loom video (1 to 2 minutes) introducing yourself, describing your experience supporting a founder or senior executive, and walking through how you manage competing priorities across calendar, travel, and operations simultaneously

Only candidates who submit a Loom video will be moved to the next step of the hiring process.

If you are organized, proactive, and want to be the operational backbone for a founder building something real in AI marketing technology, this role gives you the variety and the direct impact to do your best work.

Postulación rápida

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Quiero recibir la alerta de empleo más reciente para executive operations assistant

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