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Executive Assistant

OpsArmy
Ciudad de México, CDMX

Postulación rápida

Información del empleo

Tiempo completo

Cualificaciones

Inversión
Sin necesidad de experiencia
Inglés

Descripción completa del empleo

Founder Support (EA++) / Executive Assistant

Employment Type: Full-Time
Schedule: Monday–Friday, EST-aligned
Work Setup: Remote
Location: Flexible — Philippines, LATAM, or elsewhere
Availability: Early weekday coverage with occasional evening/off-hours responsiveness for rare, time-sensitive matters

Apply here: https://operationsarmy.com/application

About the Role

We are looking for a high-performing startup operator who happens to own Executive Assistant responsibilities to support the Founder of a fast-moving investment firm.

This is an EA++ / Founder Support role, not a traditional administrative EA position. The ideal candidate has worked directly with a founder or entrepreneur in a startup environment and is comfortable operating in a fast-moving, ambiguous setting where priorities can change quickly and wearing multiple hats is part of the job.

You will act as a trusted execution partner to the Founder—anticipating needs, protecting his time, staying ahead of priorities, and figuring things out independently without requiring constant direction.

As trust and context build, the role may expand beyond executive support into operations, project coordination, process improvement, and broader business support.

What You'll Do

Founder & Executive Support

Manage and prioritize the Founder's inbox, including filtering, drafting, follow-ups, and identifying what requires his attention
Own complex calendar management and proactively protect the Founder's time
Coordinate meetings across multiple time zones
Stay ahead of upcoming meetings, deadlines, commitments, and follow-ups
Prepare the Founder for meetings by ensuring relevant information, materials, and context are organized
Manage travel, accommodations, reservations, and related logistics
Provide light personal administrative support as needed
Seamlessly coordinate personal and professional commitments
Serve as a polished and professional representative of the Founder when communicating with external stakeholders

Communication & Stakeholder Management

Draft clear, polished, and professional emails and correspondence
Communicate with investors, partners, advisors, vendors, and other external stakeholders
Handle sensitive and confidential information with discretion
Understand when to act independently and when to escalate
Maintain a high standard of professionalism across all written and verbal communication
Follow through on commitments and ensure important conversations and tasks do not fall through the cracks

Startup Operations & Project Support

As you gain trust and context, your responsibilities may expand to include:

Supporting operational processes and documentation
Coordinating with internal team members and external partners
Managing follow-ups and keeping projects moving
Supporting events, meetings, and business initiatives
Assisting with PR coordination and internal workflows
Identifying opportunities to improve processes and make the Founder's work more efficient
Supporting the internal operations lead
Taking ownership of projects and driving them to completion

AI & Technology

Use AI tools and modern cloud-based software to work faster and more effectively
Leverage technology to research, organize information, automate repetitive tasks, and solve problems
Quickly learn new tools and systems as the business evolves
Be comfortable operating in a highly digital, technology-driven environment

What We're Looking For

Must-Haves

Direct experience supporting a founder, entrepreneur, startup leader, or senior executive
Strong startup experience in a fast-moving environment
Excellent written and spoken English with highly polished communication skills
Highly self-directed and proactive—you do not need constant hand-holding or step-by-step instructions
Strong business judgment, resourcefulness, and problem-solving ability
Comfortable with ambiguity, shifting priorities, and wearing multiple hats
Able to anticipate needs rather than simply react to requests
Strong organizational skills and exceptional attention to detail
Comfortable receiving direct feedback, pivoting quickly, and continuing to execute
Calm, composed, and reliable under pressure
Comfortable with AI tools, cloud-based software, and modern technology
Able to work early and stay ahead of the Founder, whose workday typically begins around 8:30 AM EST
Comfortable with occasional evening or off-hours responsiveness for rare, time-sensitive matters

Strong Plus

Chief of Staff experience
Startup operations or business operations experience
Experience working closely with entrepreneurs or high-growth companies
Experience managing projects or cross-functional initiatives
Experience improving processes or building systems from the ground up
Experience coordinating with external vendors, advisors, partners, or other stakeholders
Interest in growing into broader operations and project management responsibilities

Finance, private equity, venture capital, or investment experience is not required. We are primarily looking for someone with strong startup experience, excellent judgment, and the ability to operate as a true execution partner to a Founder.

Working Style

The Founder moves quickly, has a heavy meeting schedule, and may generate new work and messages throughout the evening. This role requires someone who can get online early, quickly catch up on what happened overnight, anticipate what is coming next, and stay ahead of the Founder throughout the day.

You should be comfortable working with someone who is direct, moves quickly, and expects a high level of ownership. You should be able to take feedback without being overly sensitive, adjust quickly, and keep moving.

Most importantly, you should be the type of person who thinks:

“I’ll figure it out.”

rather than waiting for someone to tell you exactly what to do.

What Success Looks Like

Success means becoming a trusted extension of the Founder.

You anticipate needs before they become urgent, protect the Founder's time, keep communication moving, ensure commitments are followed through, and handle important details without constant oversight.

Over time, you become someone the Founder can rely on to take a problem, figure out the best path forward, and execute.

This is an opportunity for a high-performing startup operator who wants to grow beyond traditional EA responsibilities and become a key part of a scaling investment firm.

If you're proactive, resourceful, tech-savvy, highly organized, and thrive in fast-moving startup environments, we'd love to hear from you.

Apply here: https://operationsarmy.com/application

Postulación rápida

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