20 publicaciones de empleo destacadas en executive assistant mexico (¡Están contratando!)

Executive Assistant & Operations Coordinator - U.S. Clinic
Prime Staff Outsource Inc. —Desde casa
- $20,000 por mes
- Tiempo completo
- Home Office (Desde casa)
- Inglés
- QuickBooks
- Vacaciones adicionales o permisos con goce de sueldo
Postulación rápida
11d
Career Success Coach (Mexico)
Correlation One —Ciudad de México, CDMX
- Home Office (Desde casa)
- Microsoft Outlook
- Inglés
- Licenciatura
EXECUTIVE ASSISTANT
Novartis —Insurgentes, QRoo.
- Tiempo completo
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Asistente Administrativo
Remote Online Notarization LLC —Desde casa
- Tiempo completo
- Home Office (Desde casa)
- Bilingüe
- CRM software
- Administración de personal
Postulación rápida
Oliver Wyman - Actuarial Consulting - Executive Assistant - Mexico City
Oliver Wyman —City, Hgo.
- Tiempo completo
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Executive Assistant Based in Tijuana
Advancio —Tijuana, B.C.
- Tiempo completo
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
ABL - Executive Vice Presidencial and Director Assistant
Capgemini —Aguascalientes, Ags.
- Microsoft Powerpoint
- Microsoft Excel
- Oracle
2d
Administrative Assistant
Bosch Group —Santa Fe, CDMX
- Tiempo completo
- Administración de personal
- Inglés
- Microsoft Office
Postulación rápida
1d
Technical Assistant Junior
EDAG Mexico —San Luis Potosí, S. L. P.
- Tiempo completo
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Postulación rápida
ABL - Executive Vice Presidencial and Director Assistant
Capgemini Sogeti —Aguascalientes, Ags.
- Microsoft Powerpoint
- Microsoft Excel
- Oracle
2d
Oliver Wyman - EA Manager - Mexico City
Oliver Wyman —City, Hgo.
- Tiempo completo
- Administración de personal
- Servicio al cliente
- Inglés
Project Manager – Blue Economy | IDB Lab Project - FUNDES
matteria —Ciudad de México, CDMX
- Administración de personal
- PMP
- Inglés
Postulación rápida
4d
Trainer
Viva Talent —Desde casa
- Tiempo completo
- Home Office (Desde casa)
- Inglés
- Seguro dental
- Permiso de maternidad y paternidad
Postulación rápida
4d
Auxiliar Tesorería y Contratos | Treasury & Contracts Assistant
PROMAN México —Los Mochis, Sin.
- Tiempo completo
- Microsoft Excel
- Administración de personal
- Inglés
- Oportunidades de crecimiento
Postulación rápida
Legal Virtual Assistant
Aventus LLC —Desde casa
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Inglés
Postulación rápida
Lead Attorney
Solstice Advanced Materials —Ciudad de México, CDMX
- Tiempo completo
- Administración de personal
- Liderazgo
- Negociación
Talent Partner
Viva Talent —Desde casa
- Tiempo completo
- Home Office (Desde casa)
- Inglés
- Mejora continua
- Reclutamiento
- Seguro dental
- Permiso de maternidad y paternidad
Postulación rápida
4d
Enterprise Account Executive
Emi Labs —Desde casa
- Tiempo completo
- Home Office (Desde casa)
- Experiencia en ventas
- Inglés
- Disponible para viajar
- Programa de bienestar
Postulación rápida
Infrastructure Engineering and Operations-P2
BSA-JLL - LaSalle Partners, MEX —Jalisco, Jal.
- Tiempo completo
- Administración de personal
- Mantenimiento
- Liderazgo
Postulación rápida
Embedded Security Manager - México City
Control Risks —Ciudad de México, CDMX
- Tiempo completo
- Administración de personal
- Mantenimiento
- Inglés
Postulación rápida

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Executive Assistant & Operations Coordinator - U.S. Clinic

Prime Staff Outsource Inc.
Desde casa

Postulación rápida

Información del empleo

Tiempo completo
$20,000 por mes
Hace 11 días

Beneficios

Vacaciones adicionales o permisos con goce de sueldo

Cualificaciones

Inglés
Pérdidas y ganancias
QuickBooks

Descripción completa del empleo

We are Prime Virtual: Recruitment Company based in Guadalajara, Jalisco, Mexico. You are applying for a full-time REMOTE job with us, all our employees are working from home!

We are hiring a highly organized and proactive Executive Assistant & Operations Coordinator to directly support the CEO of a fast-growing telehealth and regenerative medicine Clinic based in Utah. This role provides cross-functional support across key operational areas, including finance assistance, executive communications, calendar and scheduling, hiring coordination, and internal team operations.

You will act as a central point of coordination between executive leadership and daily business operations. This position is best suited for someone who thrives in fast-paced, multi-entity environments, is detail-oriented, comfortable with numbers, and able to manage shifting priorities with confidence.

Key Responsibilities

Assist with accounts payable and receivable across multiple business entities
Perform data entry, transaction coding, and reconciliations in QuickBooks
Track expenses, manage vendor invoices, and monitor payment activity (ACH/gateways)
Pull financial reports and prepare summaries for leadership review
Coordinate with external accounting partners and support P&L reporting
Manage daily triage of the CEO’s inbox, prioritizing and routing messages
Draft and send routine communications on behalf of leadership
Maintain organized inbox structures and manage time-sensitive compliance-related correspondence
Ensure no critical messages or deadlines are missed
Manage and protect the CEO’s calendar using Google Calendar
Coordinate meetings across internal teams, vendors, and external partners
Handle scheduling changes proactively and prepare meeting logistics
Support scheduling coordination across a distributed team
Draft and post job descriptions on relevant platforms
Screen resumes and track candidates through the hiring pipeline
Coordinate interviews and assist with onboarding documentation
Support compliance-related documentation for new hires as needed
Track action items, KPIs, and operational metrics
Coordinate payroll inputs (hours, PTO, bonuses) with accounting support
Assist with internal communications, updates, and documentation (SOPs, role outlines)
Support coordination across internal tools and communication platforms
Compile reports from Google Sheets, QuickBooks, and internal systems
Maintain basic dashboards and recurring reporting cadences
Identify data gaps or inconsistencies and escalate as needed
Use AI tools to support research, drafting, reporting, and analysis

Qualifications:

3+ years of experience as a Virtual Assistant, Executive Assistant, Operations Coordinator, or in a business operations role
Proficiency in QuickBooks (Online or Desktop), including data entry, reconciliations, and reporting
Strong command of Google Workspace (Gmail, Calendar, Sheets, Drive)
Demonstrated experience managing a high-volume executive inbox and calendar
Comfortable working across multiple business entities with distinct operational needs
Excellent written and verbal communication skills. (Advanced English level)
Strong organizational instincts with the ability to build and maintain effective systems
Ability to handle sensitive and confidential information with discretion; familiarity with HIPAA or regulated environments is a plus
Self-directed and proactive, able to identify needs and act without supervision
Proficiency with AI productivity tools (e.g., ChatGPT, Copilot, or similar)
Experience in healthcare, clinical, pharmacy, or similar industries is preferred
Exposure to HR coordination or recruiting processes
Familiarity with tools such as Intercom, payment gateways, ACH processing, or shipping systems is a plus
Ability to work 40 hours a week following US Mountain time zone.

PERKS:
100% Payroll (Benefits of law)
Superior benefits after 6th month:

Savings fund of 8%
30-day Christmas bonus
Sick leave
Major Medical insurance

-> Location: Anywhere in Mexico (Fully remote opportunity! - Must count with Intel Core i5 / Ryzen 5, and at least 8 GB RAM memory)

-> Able to work 40 hours per week (5 days a week, 8 hour shift + 1 hour lunch, US Mountain time zone)

If interested, please apply here at Indeed. Our Recruitment team at PVstaffing will then send you an email with the next steps. Kindly check your spam folder, as the initial email sometimes goes there.

_____________________________

Job Type: Full-time

Pay: $20,000.00 per month

Experience:

Executive Assistant: 3 years (Required)
QUICKBOOKS Software: 1 year (Preferred)

Language:

Advanced English (Required)

Work Location: Remote

Postulación rápida

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Executive Assistant & Operations Coordinator - U.S. Clinic

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