20 publicaciones de empleo destacadas en executive assistant (¡Están contratando!)

Legal Virtual Assistant
Aventus LLC —Desde casa
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Inglés
Postulación rápida
Executive Assistant to the CEO
Marco Morales —San Clemente de Lima, Nay.
- Desde $18,000 por mes
- Tiempo completo
- Microsoft Excel
- Experiencia en ventas
- Servicio al cliente
- Vacaciones adicionales o permisos con goce de sueldo
Postulación rápida
7d
Project Manager – Blue Economy | IDB Lab Project - FUNDES
matteria —Ciudad de México, CDMX
- Administración de personal
- PMP
- Inglés
Postulación rápida
1d
Executive Operations Coordinator
The Industry HUB —Desde casa
- $175 a $245 por hora
- Home Office (Desde casa)
- Administración de personal
- Inglés
- Microsoft Office
Postulación rápida
8d
Executive Virtual Assistant | CRM & Operations
Go Hire Virtual —Desde casa
- $8,000 a $13,000 por mes
- Tiempo completo
- Home Office (Desde casa)
- Bilingüe
- Administración de personal
- Inglés
Postulación rápida
1d
Trainer
Viva Talent —Desde casa
- Tiempo completo
- Home Office (Desde casa)
- Inglés
- Seguro dental
- Permiso de maternidad y paternidad
Postulación rápida
2d
Executive Assistant to GM(Chinese Required)
DiDi Global —Cuauhtémoc, CDMX
- Bilingüe
- Administración de personal
- Inglés
Executive Assistant
Community Sports Partners —Ciudad de México, CDMX
- Trabajo híbrido
- Administración de personal
- Microsoft Office
- Administración del tiempo
Postulación rápida
Especialista de Pre-facturación 2/ISP
Weatherford —Ciudad del Carmen, Camp.
- Tiempo completo
- Administración de personal
- Microsoft Office
- Matemáticas
Executive Assistant
Talent Sam —Edo. de México
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Microsoft Office
- Licenciatura
Postulación rápida
Executive Asst
Mattel —México, Zac.
- Tiempo completo
- Inglés
- Microsoft Office
- Maestría
Postulación rápida
Executive Assistant , International Operations Finance
Servicios Comerciales Amazon Mexico S. de R.L. de C.V. —Ciudad de México, CDMX
- Tiempo completo
- Administración de personal
- Inglés
- Microsoft Office
Oliver Wyman - Executive Assistant - Mexico City
Oliver Wyman —City, Hgo.
- Tiempo completo
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Nogales, MX Bilingual In-Office Executive Assistant
Global Advantage Employment —Heroica Nogales Centro, Son.
- $12,000 a $30,000 por mes
- Tiempo completo
- Bilingüe
- Inglés
- HVAC
- Vacaciones adicionales o permisos con goce de sueldo
Postulación rápida
General Manager Executive Assistant
Viatris —Ciudad de México, CDMX
- Tiempo completo
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
10d
Remote Executive Assistant Associate - Operations & Project Management (LATAM)
FreedUp —Ciudad de México, CDMX
- Tiempo completo
- Home Office (Desde casa)
- CRM software
Postulación rápida
Banamex - Panadero Repostero para Comedores Ejecutivos
Citi —Ciudad de México, CDMX
- Tiempo completo
- Preparación culinaria
- Preparación de alimentos
- Microsoft Office
Bilingual Executive Assistant
Keurig Dr Pepper —Miguel Hidalgo, Hgo.
- Tiempo completo
- Bilingüe
- Inglés
- Actividades administrativas
Oliver Wyman - EA Manager - Mexico City
Oliver Wyman —City, Hgo.
- Tiempo completo
- Administración de personal
- Servicio al cliente
- Inglés
Administrative Associate - Level IV - Facilities
Cummins Inc. —San Luis Potosí, S. L. P.
- Administración de personal
- Microsoft Office
- Licenciatura
14d

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Legal Virtual Assistant

Aventus LLC -
Desde casa

Postulación rápida

Información del empleo

Tiempo completo

Cualificaciones

Administración de personal
Inglés
Herramientas de automatización
VoIP

Descripción completa del empleo

Join the Aventus Team!

We are Aventus — a boutique customer experience BPO in Charleston, South Carolina, trusted by over 100 clients across industries, including e-commerce, real estate, and legal services.

We're seeking a Virtual Assistant to support one of our esteemed clients in the legal industry - a respected U.S. law firm recognized for its professionalism, responsiveness, and client-centric approach. This role combines executive support, legal administrative assistance, and client intake management - ideal for someone with a paralegal background who excels in a structured yet fast-paced environment.

What You'll Be Doing

As a Virtual Assistant, you'll act as the primary support for the Managing Partner and the first point of contact for potential clients. You'll manage communications, coordinate schedules, and guide leads through the intake process, ensuring every interaction reflects the firm's credibility and care.

Your Core Responsibilities

Executive Assistant Support
- Manage and organize the Managing Partner's inbox, flagging priority emails and drafting responses when appropriate.
- Handle inbound calls from clients, partners, and vendors in a professional and empathetic manner.
- Schedule meetings, consultations, and personal appointments to maintain calendar balance.
- Prepare agendas, gather case-related documents, and track follow-up actions.
- Support office administration and occasional internal initiatives.
Lead Qualification & Client Intake
- Answer inbound calls and messages from potential clients during business hours using Lawmatics and PracticePanther CRMs.
- Qualify leads through structured scripts and guided questions based on firm criteria.
- Schedule consultations directly with the Managing Partner or assigned team members.
- Collect and organize intake documents such as arrest reports, warrants, or case details.
- Follow up with leads who have not yet scheduled or completed documentation.
- Re-engage warm leads and ensure no potential client falls through the cracks.
Process Optimization & Tracking
- Create and refine client intake scripts that maintain both accuracy and natural flow.
- Track and report key metrics: calls handled, leads qualified, appointments booked, and show-up rates.
- Collaborate with the Aventus and law firm teams to streamline the process from inquiry to consultation.
- Support testing of AI answering or automation tools to enhance after-hours responsiveness.

What You'll Bring to the Table

Experience: Minimum 2 years as a Paralegal, Legal Assistant, or Executive Assistant (law firm experience preferred).
Client Management: Skilled in intake calls, lead qualification, and follow-up communication.
Organization: Excellent multitasking, scheduling, and documentation skills.
Communication: Strong English proficiency with a polished, professional phone presence.
Tech Fluency: Experience using CRMs (Lawmatics, PracticePanther), Google Workspace, and VoIP tools.
Professionalism: High discretion when handling confidential or sensitive legal information.

Your Key Competencies and Attributes

Empathy & Composure: Handles sensitive client inquiries with tact and understanding.
Proactivity: Anticipates needs, manages priorities, and acts with minimal supervision.
Attention to Detail: Ensures intake accuracy, proper documentation, and timely updates.
Reliability: Maintains consistent performance and availability across shifting priorities.
Continuous Improvement: Constantly looks for ways to streamline processes and improve client experience.

What's In It For You?

Competitive Pay: $8–$10/hour (USD), based on experience
100% Remote Work: Work from anywhere in Mexico
Growth Path: Potential to advance into client management or senior VA roles
Meaningful Work: Support a law firm that helps clients navigate critical moments in their lives

If you have a background in legal support, love structure, and want to play a key role in a growing US law firm, we'd love to meet you!

Postulación rápida

Refina tu búsqueda

executive assistant empleos

Legal Virtual Assistant

Executive Assistant to the CEO

Project Manager – Blue Economy | IDB Lab Project - FUNDES

Executive Operations Coordinator

Executive Virtual Assistant | CRM & Operations

Trainer

Executive Assistant to GM(Chinese Required)

Executive Assistant

Especialista de Pre-facturación 2/ISP

Executive Assistant

Executive Asst

Executive Assistant , International Operations Finance

Oliver Wyman - Executive Assistant - Mexico City

Nogales, MX Bilingual In-Office Executive Assistant

General Manager Executive Assistant

Remote Executive Assistant Associate - Operations & Project Management (LATAM)

Banamex - Panadero Repostero para Comedores Ejecutivos

Bilingual Executive Assistant

Oliver Wyman - EA Manager - Mexico City

Administrative Associate - Level IV - Facilities

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