Executive Assistant to the CEOAbout the Role
We are looking for a highly organized, proactive, and tech-savvy Executive Assistant to work directly alongside our CEO. This is much more than a traditional administrative role—you will be a trusted business partner, helping manage daily operations, support sales initiatives, improve processes through AI and automation, and ensure nothing falls through the cracks.
The ideal candidate is detail-oriented, resourceful, enjoys solving problems, and thrives in a fast-paced environment.
Key Responsibilities
- Manage the CEO's calendar, meetings, appointments, and priorities.
- Organize and prioritize emails, respond when appropriate, and ensure important communications are addressed promptly.
- Prepare meeting agendas, take notes, and track follow-up action items.
- Coordinate communication between departments including Sales, Marketing, Accounting, Operations, Logistics, and Inventory.
- Support sales activities by managing customer follow-ups, quotes, proposals, and documentation.
- Manage incoming website leads and assign them through the CRM.
- Monitor sales pipelines and ensure timely follow-up by the sales team.
- Maintain accurate customer information and perform data entry within HubSpot, Odoo, and other business systems.
- Create and update agreements, proposals, and templates using PandaDoc.
- Assist with CRM management, workflows, automations, and sales sequences.
- Use AI tools such as Claude, ChatGPT, and other platforms to improve productivity and streamline business processes.
- Identify opportunities to automate repetitive tasks and improve operational efficiency.
- Prepare reports, spreadsheets, and business documents as requested by the CEO.
- Handle confidential information with professionalism and discretion.
Qualifications
- 3+ years of experience supporting executives, business owners, or senior leadership.
- Experience in sales support, customer service, or
- business operations.
Preferred Experience
- HubSpot CRM
- Odoo ERP/CRM
- PandaDoc
- Microsoft Office 365
- Google Workspace
- Excel and Google Sheets
- AI tools (Claude, ChatGPT, Gemini, etc.)
- CRM workflows and automation platforms
- Sales pipelines and customer relationship management
What We're Looking For
We're looking for someone who takes ownership, enjoys learning new technologies, and wants to become an essential partner to the CEO. If you're highly organized, tech-forward, enjoy supporting sales and operations, and love finding smarter ways to get things done, we'd love to hear from you.
Job Type: Full-time
Schedule: Monday–Friday (9:00 am - 5:00 pm)
Work Location: On-site
Compensation: Competitive salary based on experience.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- High attention to detail and strong follow-through.
- Ability to work independently and manage multiple priorities.
- Strong problem-solving and critical-thinking skills.
- Professional, positive, and proactive attitude.
Sueldo: A partir de $18,000.00 al mes
Beneficios:
- Vacaciones adicionales o permisos con goce de sueldo
Puede trasladarse/mudarse:
- 63735, San Clemente de Lima, Nay.: Trasladarse al trabajo sin problemas o planear mudarse antes de comenzar a trabajar (Obligatorio)
Experiencia:
- como asistente personal: 2 años (Deseable)
Idioma:
Lugar de trabajo: Empleo presencial
