Job ID:43842
Location:LRQA - Puebla - Torre Inxignia
Position Category:Administration/Business Support
Position Type:Employee Regular
Who We Are
At LRQA, we offer a unique and impactful career journey designed to empower our teams to influence change. Join our team for a truly international experience. With 24+ offices globally (and still growing), you will have exposure to real issues that span the globe. Fasten your seatbelt for an energetic and dynamic experience where you will conduct a broad range of environmental and social supply chain audits to support impact-driven responsible sourcing programs. Supplier transparency is part of LRQA’s DNA to understand risk exposure associated with social compliance issues. We constantly develop innovative solutions to uncover and manage risk from social and environmental to building, electrical and fire safety. LRQA was the first firm to integrate anonymous worker surveys into the assessment process creating the industry’s first integrated assessment. LRQA has developed EiQ to create predictive models to assess risks of unauthorized subcontracting, human trafficking, labor unrest, and other key risk issues. LRQA has also developed the first KPI-based monthly monitoring program to show the links between business performance issues and social non-compliance. When a supplier needs more guidance our Capacity Building experts design holistic and custom improvement plans to create long-term solutions.
Job Overview at a Glance
LRQA is looking for a Regional Adminstrator to support the Americas Responsible Sourcing team.
Who You Are
Are you thrilled by the idea of working in a business that aims to tackle the world’s biggest challenges? Do you want to work:
- on environmental, social and governance issues
- with an amazing team of like-minded creative thinkers
- in a fast-paced dynamic environment
- for some of the biggest and most forward-looking brands in the world
Responsibilities
- Support gathering materials for the business license representative as needed
- Manage Payroll and statutory payment for the Responsible Sourcing Staff
- Calculate monthly estimation for funding to Mexico.
- Pay local tax/social security through bank portal.
- Process Mexico Payroll payment (bi-monthly basis).
- Process Food voucher payments (includes creation template for systems processing, processing new cards, settlements, etc.)
- Process Saving fund payments (includes creation template for systems processing, processing new cards, settlements, etc.)
- Maintain required quality and scheme required documentation (e.g. onboarding forms, annual shadows, contracts etc) for contractors and full-time personnel
- Request background check for contractors during onboarding
- Review and send for approval travel expenses for staff and contractors
- Proactively following up with finance to ensure staff and contractor travel expenses are being paid in a timely manner and troubleshooting as needed
- Conduct review of audit jobs weekly to ensure travel expenses have been submitted by all auditors (so we can charge in timely manner) and follow up appropriately with those auditors if not
- Review travel costs on a monthly basis and adjust estimated travel quotes for inside sales and coordinators
- Review and submit payments to vendors (Baker Tilly, Travel Agency, the Puebla office)
- Manage relationship with local travel agency
- Buy office supplies for the Puebla office
- Provide general administrative support to the team as needed
Qualifications
- 4-year college degree
- Minimum three (3) years of experience in adminstration
- Well Organized
- Strong business acumen
- Excellent Customer Service and results oriented
- Effective problem solving and negotiation skills
- Excellent verbal and written English and Spanish
- Ability to self-manage
- Adaptable and flexible
- High degree of proficiency with Microsoft Word, Excel, PowerPoint, Internet-research /reporting/analysis tools
- Maintains a global perspective and is culturally sensitive and aware
- Highest level of personal and professional integrity and ethics.
- Comfortable with confrontation, with a diplomatic and easy demeanor
- Ability to operate in a multi-cultural environment
- Ability to handle sensitive and confidential information
Diversity and Inclusion at LRQA:
We are on a mission to be the place where we all want to work and we are passionate about embracing different perspectives because we understand the value this brings to our business, our clients and each other. We are all about creating a safer and more sustainable future and our inclusive culture is right at the heart of our business.
Together our employees make our communities better and we want you to be part of our diverse team!
LRQA is a leading global assurance provider. The integrity and expertise we bring to our partnership with clients support their journey to a safer, more secure and more sustainable future. (Group entities).
