Real Estate Specialist (Transaction Coordinator, MLS & DocuSign) – Remote
Full-Time | Remote | U.S. Business Hours
About the Role
We’re hiring a highly organized and detail-oriented Real Estate Specialist to manage transaction coordination, MLS listings, compliance workflows, and real estate operations from contract to closing.
This is not a basic administrative role.
You’ll play a critical role in:
✅ transaction coordination
✅ MLS listing management
✅ contract & compliance tracking
✅ client communication
✅ closing coordination
✅ real estate operations support
You’ll work closely with:
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real estate agents
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brokers
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escrow officers
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title companies
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lenders
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clients
to ensure every transaction remains organized, compliant, and on track through closing.
If you thrive in:
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fast-paced real estate environments
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transaction management
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deadline-driven coordination
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documentation workflows
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operational organization
this role is a strong fit.
What You’ll OwnTransaction Coordination (Primary Focus)-
Manage 5–15+ active real estate transactions simultaneously from accepted offer through closing
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Maintain:
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transaction checklists
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timelines
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milestone tracking
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closing documentation
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Coordinate with:
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escrow companies
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title companies
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lenders
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inspectors
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appraisers
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agents
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clients
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Track:
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contingency deadlines
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inspections
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financing milestones
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closing dates
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Ensure no deadlines, documents, or approvals are missed
MLS Listing Management & Marketing Support-
Create, update, and manage listings on MLS platforms
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Syndicate listings across:
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Zillow
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Realtor.com
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Apartments.com
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brokerage platforms
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Maintain listing accuracy and compliance with MLS requirements
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Support creation of:
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flyers
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brochures
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social media posts
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open house materials
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Track listing activity and provide updates to agents
Compliance & Documentation-
Ensure all:
- contracts
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disclosures
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amendments
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addenda
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signatures
remain complete and compliant
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Maintain organized and audit-ready transaction files
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Ensure compliance with:
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brokerage procedures
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state regulations
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MLS requirements
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Manage DocuSign workflows and document execution processes
Client Communication & Coordination-
Provide proactive updates to:
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buyers
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sellers
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agents
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brokers
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Schedule:
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inspections
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appraisals
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showings
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closings
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Respond to inquiries professionally and promptly
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Maintain strong communication throughout the transaction lifecycle
Reporting & Administrative Support-
Prepare transaction and pipeline reports
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Track:
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commissions
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closing timelines
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transaction statuses
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Support brokerage operations and compliance audits
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Maintain organized records and operational workflows
RequirementsCore Requirements-
2+ years of experience in:
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transaction coordination
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real estate operations
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brokerage support
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real estate administration
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Strong hands-on experience with:
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MLS platforms
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DocuSign
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Dotloop, Skyslope, Brokermint, or similar transaction management systems
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Strong Google Workspace or Microsoft Office skills:
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Google Sheets / Excel
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Docs / Word
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calendar coordination
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Strong understanding of:
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real estate contracts
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disclosures
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transaction timelines
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compliance workflows
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Ability to manage multiple transactions simultaneously
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Excellent written and verbal English communication skills
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Highly organized with strong attention to detail
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Comfortable working remotely during U.S. business hours
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Active real estate license or Transaction Coordinator certification
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Experience managing:
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10+ concurrent transactions
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residential & commercial real estate deals
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Familiarity with:
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Canva
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InDesign
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real estate marketing tools
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Experience supporting:
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high-volume brokerages
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real estate investment teams
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property management operations
What Makes You a Strong Fit-
Extremely organized and deadline-driven
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Comfortable managing multiple moving transactions simultaneously
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Strong attention to compliance and documentation accuracy
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Proactive communicator with agents and clients
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Calm under pressure during high-volume transaction periods
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Strong operational follow-through and accountability
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Able to work independently in remote environments
What a Typical Day Looks Like-
Update and organize active transaction files
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Coordinate inspections, appraisals, and escrow timelines
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Manage MLS listings and syndication updates
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Send DocuSign documents and track signatures
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Follow up with agents, lenders, and title companies
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Monitor contingency and closing deadlines
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Prepare transaction reports and operational updates
In short:
You help ensure every real estate transaction stays organized, compliant, on schedule, and moving smoothly from listing through closing.
Key Metrics for Success (KPIs)-
Zero missed contingency or closing deadlines
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Accurate and compliant transaction documentation
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Smooth and timely transaction closings
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Organized MLS listings and transaction records
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Strong communication with agents, clients, and vendors
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High operational reliability and responsiveness
Why This Role Stands Out-
High-impact role supporting real estate transactions end-to-end
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Strong ownership across transaction coordination and compliance
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Opportunity to work closely with:
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brokers
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agents
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lenders
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title companies
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Exposure to:
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MLS systems
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transaction operations
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compliance workflows
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real estate coordination
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Fully remote role with structured workflows and clear responsibilities
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Growth opportunities into:
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Senior Transaction Coordinator
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Brokerage Operations
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Real Estate Operations Manager
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Compliance Management
Interview Process-
Initial Screening Call
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Recruiter Interview
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Client Interview
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Offer & Onboarding
Apply Now
If you:
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thrive in organized, deadline-driven environments
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enjoy coordinating real estate transactions and compliance workflows
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are experienced with MLS systems and transaction management
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can manage multiple deals without things slipping through the cracks
this role is a strong fit for you.
