At SiteMinder we believe the individual contributions of our employees are what drive our success. That’s why we hire and encourage diverse teams that include and respect a variety of voices, identities, backgrounds, experiences and perspectives. Our diverse and inclusive culture enables our employees to bring their unique selves to work and be proud of doing so. It’s in our differences that we will keep revolutionising the way for our customers. We are better together!
What We Do…
We’re people who love technology but know that hoteliers just want things to be simple. So since 2006 we’ve been constantly innovating our world-leading hotel commerce platform to help accommodation owners find and book more guests online - quickly and simply.
We’ve helped everyone from boutique hotels to big chains, enabling travellers to book igloos, cabins, castles, holiday parks, campsites, pubs, resorts, Airbnbs, and everything in between.
And today, we’re the world’s leading open hotel commerce platform, supporting 50,000 hotels in 150+ countries - with over 130 million reservations processed by SiteMinder’s technology every year.
About the role…
The Office Coordinator oversees all aspects of the Mexico office operations, cultivating an exceptional workplace experience, as well as ensuring an environment where employees can work safely, comfortably and productively.
What you’ll do…
Facilities & Building Management
Serve as primary liaison with Colony Spaces (office provider), promptly addressing and resolving any facilities issues, maintenance requests, or building-related concerns
Oversee health and safety compliance, including supporting fire safety procedures, first aid supplies, and emergency protocols.
Oversee meeting room bookings, ensuring spaces are properly equipped and maintained
Coordinate visitor access and registration through the Corporate Experience app.
Support the reception and internal distribution of packages received at Colony.
Employee Experience & Culture
Foster a positive office culture by creating a welcoming, inclusive, and engaging workplace environment
Act as the main point of contact for employees and managers regarding office-related needs, queries, and requests
Conduct office tours for new hires, providing essential information about facilities, amenities, and office protocols
Gather and act on employee feedback to continuously enhance the office experience
Office Services & Amenities
Manage the pantry replenishment vendor and identify employee preferences for snacks ensuring variety and catering to dietary preferences
Maintain office supply inventory and coordinate ordering of stationery, and other essentials
Coordinate with IT and the existing IT service provider regarding the delivery and handover of computer equipment to employees.
Events & Engagement
Lead and support "PeopleMinder" initiatives by planning, coordinating, and executing in-office events, team-building activities, and celebrations
Organise social events, lunch-and-learns, and wellness activities that strengthen team connection and morale
Act as the day-to-day coordination point for the existing pantry and events service provider.
Coordinate service requests, schedules, deliveries, and event-related requirements with the provider.
Follow up on service quality and escalate issues when required.
Support the coordination of in-office events and pantry logistics execution, or event production.
Vendor & Supplier Management
Manage relationships with external vendors and suppliers (office plants, SWAG merchandise, catering, etc.)
Negotiate contracts, monitor service quality, and ensure cost-effective procurement
Coordinate deliveries, installations, and regular service visits
Visitor & Guest Management
Welcome and support office visitors ensuring a professional first impression
Coordinate visitor logistics including meeting room preparation, catering arrangements, and access passes
Manage hot-desking and workspace allocation for visiting employees from other offices
Stakeholder Collaboration & Office Development
Work closely with senior leadership, HR, and other stakeholders to understand evolving business needs
Proactively identify opportunities to improve the office environment, space utilisation, and employee amenities
Support office expansion, reconfiguration, or relocation projects as needed
Administrative & Operational Support
Manage office budget and track spend for office-related purchases
Manage requirements regarding Health Insurance and Flexible Retribution platforms/ invoicing
Maintain office documentation including vendor contracts, invoices, building policies, and operational procedures
Coordinate mail and package handling and courier services
Ensure compliance with company policies and local regulations
Coordinate new employee enrollments and required follow-ups for major medical expense insurance.
Coordinate the enrollment process and requests for food voucher cards (vales de despensa)
What you have...
2+ years of experience in office management or similar administrative role
Proficiency in Google Workspace and spreadsheets
Budget management skills including expense tracking and vendor invoice processing
Basic understanding of health and safety regulations in office environments
Resourceful and adaptable, comfortable navigating ambiguity in a fast-paced environment
Excellent verbal and written communication skills in English and Spanish
Diplomatic and approachable demeanor with ability to build positive relationships at all levels
Highly organised and task orientated
Energetic and enthusiastic about creating exceptional workplace experiences
Team player who collaborates effectively while also working autonomously
Flexible and solution-oriented approach to challenges
Our Perks & Benefits…
Equity packages for you to share in SiteMinder's growth and successes
Investment in your personal growth with a structured and foreseeable career pathway
Private health insurance
Excellence-driven, collaborative culture
Referral bonus for bringing in new talent
Generous parental (including secondary) leave policy
Paid birthday, study and volunteering days off every year
Fun quarterly social and team events
Employee Resource Groups (ERG) to help you connect and get involved
This is a part time role, 20 hours per week (ideally 9am - 2pm Monday to Thursday)
Does this job sound like you? If yes, we'd love for you to be part of our team! Please send a copy of your resume and our Talent Acquisition team will be in touch.
When you apply, please tell us the pronouns you use and any adjustments you may need during the interview process. We encourage people from underrepresented groups to apply.
