10 publicaciones de empleo destacadas de executive & administrative project en jalisco (¡Están contratando!)

Remote Executive Assistant Associate - Operations & Project Management (LATAM)
FreedUp —Guadalajara, Jal.
- Tiempo completo
- Home Office (Desde casa)
- CRM software
Postulación rápida
Executive & Administrative Project Support
Infineon Technologies AG —Guadalajara, Jal.
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Remote Executive Assistant, Operations & Compliance Support (LATAM)
FreedUp —Guadalajara, Jal.
- Tiempo completo
- Home Office (Desde casa)
- Administración de personal
- Mantenimiento
- Licenciatura
- Vacaciones adicionales o permisos con goce de sueldo
Postulación rápida
Executive Office Assistant
GDL Connect S de RL de CV —Circunvalación Guevara, Jal.
- $25,000 a $26,000 por mes
- Tiempo completo
- Administración de personal
- Inglés
- Microsoft Office
- Permiso de maternidad y paternidad
- Programa de referidos
Postulación rápida
12d
Administrative Assistant
HP —Tlaquepaque, Jal.
- Tiempo completo
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Mexico Country Manager, Shared Services
Avnet —Tlaquepaque, Jal.
- Tiempo completo
- ERP systems
- Inglés
- Microsoft Office
- Seguro dental
- Vacaciones adicionales o permisos con goce de sueldo
Proposal Specialist
Averna —Zapopan, Jal.
- Tiempo completo
- Trabajo híbrido
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Postulación rápida
Program Administrator
Flex LTD —Guadalajara, Jal.
- Tiempo completo
- Microsoft Excel
- ERP systems
- Licenciatura
- Seguro de vida
12d
Recruiting Advisor
HP —Tlaquepaque, Jal.
- Tiempo completo
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Legal Practice Assistant
Sterlington, PLLC —Guadalajara, Jal.
- Home Office (Desde casa)
- Administración de personal
- Inglés
- Microsoft Office
Postulación rápida

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Executive & Administrative Project Support
Infineon Technologies AG —Guadalajara, Jal.
1-3 years experience with project and support oversight. Preparation of executive material and create and develop customer presentations, presentation for the…
Assistant to the Director
Bizee Powered by Incfile —Puerta Aqua, Jal.
Prior experience as a personal assistant, executive assistant, or in a trusted administrative role (preferred). 30 days of Christmas bonus (Aguinaldo).
$16,000 a $20,000 por mes
Postulación rápida
10d

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Remote Executive Assistant Associate - Operations & Project Management (LATAM)

FreedUp
Guadalajara, Jal.

Postulación rápida

Información del empleo

Tiempo completo

Cualificaciones

CRM software
Slack
Usabilidad
Smartsheet

Descripción completa del empleo

FreedUp is seeking a highly proactive and detail-oriented Executive Assistant Associate (EA) to support the Founder & CEO of a fast-growing, systems-driven organization. This role is ideal for someone who thrives on structure, accountability, and clarity — and who can act as a true extension of the executive by turning complexity into calm, repeatable execution.

We are a high-performance team built around ownership, responsiveness, and continuous improvement. The Executive Assistant will play a critical role in stabilizing and scaling the CEO’s day-to-day operations, acting as his “functioning memory,” improving written communication quality, and ensuring nothing slips through the cracks.

This role goes beyond traditional administrative support. You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.

This is a full-time, remote position requiring exceptional written communication, strong follow-through, comfort with sensitive information, and the ability to proactively manage both professional and limited personal tasks.

Location: Fully Remote- Mexico

Job Type: Full-Time

Salary: $1000 - $1,800 per month (based on experience)

Requirements

3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
Exceptional written communication skills — must be a stronger writer than the executive.
Proven ability to follow and replicate structured formats
Strong organizational and execution skills
Comfortable acting as a “memory system” for a fast-moving CEO.
Strong organizational instincts and follow-through.
Strong understanding of U.S. business culture and communication style
Ability to work with systems and SOPs (Standard Operating Procedures)
Capability to anticipate needs and provide context-based assistance
Able to handle confidential and sensitive information responsibly.
Tech-comfortable and adaptable to evolving systems and tools.
Thrives in high-accountability, high-clarity environments.
Technical Requirements: Reliable high-speed internet and a modern home office setup.

Key Responsibilities

Email & Communication Management

Triage emails twice daily (morning and afternoon)
Draft, edit, and manage emails in the founder’s voice and tone
Ensure all communication follows clear, repeatable formats and high standards
Coordinate client communication while maintaining professionalism and accuracy
Organize emails into four folders: "Action Needed," "Read Later," "If Interested," and "Follow Up"
Proofread and edit all outgoing communications to improve clarity and accuracy.

Meeting & Calendar Coordination

Act as a gatekeeper for Executive's calendar
Manage complex scheduling across client and internal meetings
Coordinate logistics, including confidential meeting arrangements
Prioritize high-value meetings and optimize calendar flow
Implement and protect Executive's ideal weekly calendar template with blocked time for deep work
Ensure Executive's schedule adheres to his template approximately 70-80% of the time
Account for Execuitive's in-person office time (2-3 days per week in Seattle)

CRM Management & Data Integrity

Maintain a clean, accurate, and fully up-to-date CRM system
Ensure all records include:
- Complete contact details
- Proper formatting and structure
- Correct hyperlinks and notes
Continuously improve CRM organization for usability and efficiency

Task Delegation & Tracking:

Consolidate insurance information
Organize personal documents and digital records
Create consent forms for medical appointments
Lead weekly check-ins to review progress and refine processes
Track task completion and ensure clear communication loops
Proactively identify inefficiencies and propose improvements
Manage outstanding personal administrative task
Consolidate and back up important digital personal files securely
Maintain organized digital folders for personal records

Data & File Management

Consolidate and back up important digital personal files securely
Organize personal documents (insurance cards, wills, power of attorney, etc.)
Maintain organized digital folders for personal records
Document and build standard operating procedures (SOPs) from day one
Turn recurring tasks into scalable, repeatable processes
Continuously refine workflows based on feedback and performance

Systems & Tools

Communicate daily via Slack with structured updates.
BuilderTrend (construction software with CRM and sales pipeline features)
Help expand Notion usage for SOPs, documentation, and a lightweight CRM.
Programs: Monograph, smartsheet, Buildertrend
Gemini (recently used for note-taking)
Fathom (previously used for note-taking)
Fireflies (meeting recording and transcription

Benefits

International experience
Opportunity to work remotely from anywhere
Supportive and collaborative team environment
Learning and development opportunities
Potential Performance Bonuses
PTO
HMO after 3 months

Postulación rápida

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executive & administrative project empleos en jalisco

Remote Executive Assistant Associate - Operations & Project Management (LATAM)

Executive & Administrative Project Support

Remote Executive Assistant, Operations & Compliance Support (LATAM)

Executive Office Assistant

Administrative Assistant

Mexico Country Manager, Shared Services

Proposal Specialist

Program Administrator

Recruiting Advisor

Legal Practice Assistant

Other jobs to consider

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