ABOUT THE ROLE
Primum Law Group, PC is a corporate and transactional law firm looking for a sharp, organized, and proactive Executive Assistant to support our Founder and CEO directly.
This is not a passive role. You will own the Founder's calendar and inbox, manage communications with clients and referral partners, keep the firm's case management systems current, and make sure nothing slips through the cracks. If you thrive in a fast-paced environment, take pride in getting the details right, and want to play a meaningful role in a growing firm; this is a strong fit.
WHAT YOU WILL DO
- Triage the Founder's email inbox every morning by 9:00 AM PST, prioritizing and routing messages.
- Manage calendars for the Founder and the broader team, resolve scheduling conflicts, and ensure meeting materials are ready 1 to 2 days in advance.
- Send all meeting invitations within 30 minutes of time confirmation.
- Maintain and update the case management system, document management system, and relationship tracking tools.
- Track and coordinate follow-ups with referral partners and clients; generate a weekly report to keep attorneys on schedule.
- Prepare outgoing legal correspondence and finalize attorney-drafted documents for delivery to clients, co-counsel, and opposing counsel.
- Take notes at weekly team meetings and follow up with team members on assigned tasks.
SCHEDULE
This is a remote position with a hybrid classification. You must be available Monday through Friday from 8:00 AM to 5:00 PM PST. Additional availability may occasionally be required.
WHAT WE ARE LOOKING FOR
- Prior experience in a law firm or legal setting (required).
- Legal secretarial experience preferred; experience as a file clerk, receptionist, or project assistant may be considered.
- Exceptional attention to detail in documents, dates, names, and formatting.
- Strong written and verbal communication skills.
- Ability to work independently, manage competing priorities, and stay calm under pressure.
- A self-starter mindset: you identify what needs to be done and act without waiting to be asked.
- High comfort level with technology and a willingness to learn new tools quickly.
TECHNICAL SKILLS
- Gmail, Outlook, Google Drive, and Calendly
- Microsoft Office 365 (Word, Excel, Teams, OneDrive)
- Case management software (MyCase or similar)
COMPENSATION
$19,000 to $22,000 USD Annually
YOU WILL THRIVE HERE IF
- You take ownership. You do not wait to be told twice.
- You are a fast learner who focuses on how to avoid repeating a mistake, not on explaining why it happened.
- You communicate proactively. You flag issues before they become problems.
- You hold yourself to a high standard and expect the same from the people around you.
- You genuinely want to be helpful, and that shows in your work.
ABOUT PRIMUM LAW GROUP
Primum Law Group, PC is a boutique corporate and transactional law firm serving startups, international companies, and emerging businesses. We work on the deals that matter and take pride in building a team that is responsive, competent, and genuinely invested in our clients' success.
To be considered for this position, please submit your resume in English.
Job Type: Full-time
Pay: $329,021.00 - $380,971.00 per year
Experience:
- Executive Assistant : 5 years (Required)
- Law Firm : 3 years (Required)
Work Location: Remote
