Amazon International Operations Finance Team is seeking a curious, resourceful, and proactive Executive Assistant to support two Finance Directors. This role is ideal for a dynamic individual who thrives in a fast-paced, global environment and enjoys partnering with other EAs and senior leaders.
This role demands a strong sense of urgency, the ability to work independently on assignments with sound judgment and knowing the right time to ask questions and request directions. The right candidate will be a detail oriented, with the demonstrated ability to respond effectively and efficiently while maintaining flexibility. The candidate will have a strong sense of ownership and bias for action, be customer-service oriented and have the ability to meet tight deadlines. Having great organization skills and the ability to switch gears at a moment’s notice will ensure success. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative.
At Amazon, we believe that in-person collaboration is essential to our culture and innovation. While we allow flexibility for personal circumstances, we generally expect employees to work from our offices five days a week. This approach has consistently shown that spontaneous interactions, rapid problem-solving, and the energy of in-person teamwork lead to better results for our customers. In particular, our data shows that teams working together in person are more effective at making complex decisions, onboarding new team members, and fostering the kind of creative collaboration that has driven Amazon's success. The serendipitous hallway conversations and impromptu whiteboarding sessions that happen naturally in an office environment have proven invaluable to our invention process and maintaining our high bar for excellence.
Key job responsibilities
Complex calendar management and scheduling of internal and external meetings
Manage domestic and international travel
Manage expenses in timely manner
Assist with key team activities (such as staff meeting agendas, townhall meetings and team offsites)
Track completion of key deliverables; follow up on items and projects as requested
Work closely with your leader’s team and other Executives Assistants to provide complete support
Management of team space, including moves and reconfiguration
Support annual operational planning process, business planning, and performance review cycles for your team.
A day in the life
As an Executive Assistant at amazon, no two days look the same. You'll manage complex calendars, orchestrate seamless travel, and build relationships across time zones — turning ambiguity into clarity, often before anyone realises there was a problem. You'll keep senior leaders focused on what matters most, anticipating needs before they're voiced and ensuring every day runs with precision and purpose. This is a role for someone who thrives on variety, takes pride in flawless execution, and understands that exceptional support is exceptional leadership in action.
About the team
Inclusive team culture
At Amazon we embrace our differences and we are committed to furthering our culture of inclusion. We host annual and ongoing learning experiences. Amazon’s culture of inclusion is reinforced within our 14 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.
Work Life Balance
We believe striking the right balance between your personal and professional life is critical to life-long happiness and fulfillment. We offer flexibility in working hours and encourage you to find your own balance between your work and personal lives.
Mentorship & Career Growth
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional.
- Experience with domestic or international travel coordination
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
- Experience in senior level leadership support, or experience at Amazon
- Bachelor's degree or equivalent
- Speak, write, and read fluently in English, and have the ability to take direction in English
- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars
- Experience in communication and presentation skills, both written and verbal in Portuguese & English
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
