Contracts Administrator (Contract Lifecycle Management & Legal Operations) – Remote | U.S. Business Hours
Position Type: Full-Time, Remote
About the Role
We’re hiring a highly organized and detail-driven Contracts Administrator to manage the full contract lifecycle — from intake and drafting through execution, storage, renewals, compliance tracking, and reporting.
This role is ideal for someone who:
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Thrives in structured, process-heavy environments
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Has a sharp eye for legal and commercial details
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Enjoys coordinating across multiple departments
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Can manage high-volume agreements without losing accuracy
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Understands how strong contract operations reduce business risk
You’ll work closely with:
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Legal
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Procurement
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Finance
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Sales
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Security & Compliance
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Executive stakeholders
to ensure contracts move efficiently while maintaining compliance, governance, and audit readiness.
What You’ll OwnContract Intake & Workflow Management-
Manage standardized intake for:
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NDAs
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MSAs
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SOWs
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DPAs
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Vendor agreements
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Amendments
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Renewals
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Route contracts through the correct approval workflows
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Set and manage SLA expectations for execution timelines
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Ensure requests contain:
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Complete business details
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Pricing information
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Compliance requirements
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Counterparties and jurisdiction data
Drafting, Review & Redlining-
Draft and format agreements using approved templates and clause libraries
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Redline agreements using:
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Microsoft Word Track Changes
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Legal playbooks
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Fallback language guidance
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Identify and escalate non-standard terms involving:
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Indemnification
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Limitation of liability
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IP ownership
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Data privacy/security
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Termination rights
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SLAs
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Maintain deviations logs documenting:
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Changes
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Approvals
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Rationale
Approvals & Governance-
Coordinate approvals across:
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Legal
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Finance
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Procurement
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InfoSec
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Privacy
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Leadership
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Verify:
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Pricing alignment
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Budget approvals
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Vendor onboarding documentation
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Compliance requirements
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Ensure all contracts follow internal governance policies and approval matrices
Execution & Repository Management-
Manage e-signature workflows through:
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Verify:
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Signer authority
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Signature blocks
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Fully executed copies
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Maintain contract repositories and CLM systems including:
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Ironclad
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Icertis
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Agiloft
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ContractWorks
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Conga
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SharePoint
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Ensure metadata accuracy for:
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Contract value
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Renewal dates
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Notice periods
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Jurisdictions
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Data processing requirements
Renewals, Obligations & Compliance-
Track:
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Renewals
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Auto-renewal clauses
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Notice windows
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Deliverable obligations
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Pricing escalators
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Maintain proactive reminder systems to avoid missed deadlines
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Ensure compliance with:
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GDPR
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CCPA
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HIPAA
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PCI-DSS
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Internal controls
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Keep contracts audit-ready with complete approval and signature trails
Reporting & Process Improvement-
Deliver dashboards and reporting on:
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Contract cycle time
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SLA adherence
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Standard-term usage
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Renewal pipelines
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Clause deviations
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Improve:
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Template governance
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Clause libraries
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Workflow automation
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CLM processes
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Support scalable legal operations and self-service contracting workflows
What We’re Looking ForCore Requirements-
2+ years of:
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Contracts administration
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Legal operations
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Procurement operations
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Contract lifecycle management experience
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Hands-on experience with:
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CLM systems
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Contract repositories
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E-signature workflows
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Strong proficiency with:
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Microsoft Word Track Changes
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Excel / Google Sheets
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PDF editing tools
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Strong understanding of:
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Indemnity
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Limitation of liability
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Confidentiality
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IP ownership
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DPAs
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SLAs
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Excellent organizational and communication skills
Nice-to-Have Experience-
Experience in:
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SaaS
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Technology
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Healthcare
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Finance
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Regulated industries
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Familiarity with:
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Vendor risk management
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Procurement workflows
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Security questionnaires
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Experience managing:
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Clause libraries
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Template governance
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Legal playbooks
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Exposure to:
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GDPR
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HIPAA
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PCI-DSS
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SOX compliance
What a Typical Day Looks Like-
Intake and route new contract requests
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Draft, review, and redline agreements
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Coordinate approvals across departments
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Manage DocuSign workflows and finalize execution
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Maintain CLM records and metadata accuracy
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Track renewals and obligation deadlines
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Publish reporting dashboards and contract metrics
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Improve workflows and automate repetitive processes
In short:
You ensure contracts are accurate, compliant, approved quickly, properly stored, and proactively managed throughout their lifecycle.
Success Looks Like-
Contracts executed within SLA timelines
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Zero missed renewal or notice deadlines
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Fully organized, searchable, audit-ready repositories
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Reduced contract cycle times and fewer deviations
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Strong stakeholder confidence in legal operations processes
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High metadata accuracy and workflow consistency
Why This Role Stands Out-
High-impact operational role supporting core business functions
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Strong exposure to:
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Legal
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Finance
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Procurement
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Executive Operations
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Opportunity to build scalable contract operations processes
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Remote flexibility with structured workflows
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Career growth into:
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Legal Operations Manager
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Procurement Operations
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Commercial Operations
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Contract Management leadership roles
Interview Process-
Initial Phone Screen
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Video Interview with Pavago Recruiter
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Practical Task:
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NDA redlining exercise
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Contract tracker creation
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Client Interview
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Offer & Background Verification
Apply Now
If you:
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Love structure, organization, and process accuracy
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Enjoy managing contracts and operational workflows
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Thrive in detail-oriented environments
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Want to help organizations reduce legal and operational risk
This role is a strong fit for professionals who excel at contract lifecycle management, legal operations coordination, and maintaining accurate, compliant, and scalable contracting processes.
