This position will work closely with Interior Designers and Senior FF&E Procurement Manager to maintain FF&E budgets, project procurement, supply chain, logistics and project installations.
We are seeking a highly organized and experienced FF&E Supply Chain Project Manager to oversee the full logistics, quality control, and delivery process for a luxury residential hospitality project in Brazil. This role is responsible for managing production follow-up, factory coordination, inbound logistics from multiple regions (Brazil and Europe), storage operations in Preá, and final-mile delivery into Jericoacoara—an area with challenging access conditions.
The ideal candidate has strong project management skills, experience in complex supply-chain environments, and the ability to work collaboratively with vendors, factories, construction teams, installers, and logistics partners.
At a glace:
- Mid–Senior role overseeing end-to-end FF&E supply chain for a luxury hospitality project in Brazil
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Responsible for factory supervision, quality control, and production sign-off (Brazil & Europe)
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Manages storage operations in Preá and all inbound logistics
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Coordinates last-mile delivery into Jericoacoara with specialized 4x4/off-road vehicles
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Oversees inventory accuracy, documentation, dispatch & receiving
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Plans and supervises loading/unloading, equipment rental, and batch delivery scheduling
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Works closely with Construction for delivery timelines, site readiness, and installation planning
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Supervises Utopia-hired installers to ensure deadlines, quality standards, and contractual commitments
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Must be highly organized, proactive, and experienced in complex or remote logistics environments
Responsibilities
Production Oversight & Quality Control
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Supervise FF&E production at each factory (Latam & Europe).
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Conduct detailed quality checks and approve inventory before packing and sign-off.
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Ensure all items meet Utopia’s standards for quality, specifications, and finishes.
Inbound Logistics & Storage Management
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Monitor and confirm the arrival of goods at the Preá storage facility.
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Arrange and oversee loading/unloading operations at all locations.
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Hire necessary local equipment or machinery as required.
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Maintain a full, accurate, and continuously updated inventory of all items.
Documentation & Compliance
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Handle all dispatch, receiving, and transport paperwork.
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Ensure complete documentation for internal controls and auditing.
Delivery Coordination & Final-Mile Logistics
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Oversee delivery schedules from factories to locations, ensuring timely arrivals.
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Plan and manage logistics —including batch deliveries due to access restrictions (large trucks cannot cross dunes).
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Hire and coordinate appropriate 4x4 or off-road trucks capable of operating in sandy conditions.
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Supervise all loading/unloading operations for the transfers.
On-Site Coordination & Installation Support
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Coordinate delivery timelines and equipment needs with the Construction team.
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Organize and supervise unpacking activities.
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Oversee Utopia-hired installation teams to ensure full compliance with contract requirements, deadlines, and quality standards.
Requirements
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Professional Experience
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5+ years of experience in FF&E logistics, supply chain management, project management, or procurement—preferably in hospitality or high-end residential projects.
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Proven experience supervising factory production, performing quality checks, and managing sign-off processes.
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Demonstrated ability to coordinate international and domestic logistics (Brazil + Europe preferred).
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Experience managing storage facilities, inventory systems, and warehouse operations.
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Solid track record overseeing loading/unloading operations, equipment rental, and transport coordination.
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Hands-on experience with remote or difficult-access job sites (desert, beach, island, jungle environments are a strong plus).
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Experience coordinating with construction teams, installers, and multiple vendors simultaneously.
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Prior responsibility for delivery scheduling, documentation, and compliance.
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Experience supervising installation teams is highly desirable.
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English a must - any other language a plus
Technical Skills
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Strong knowledge of FF&E manufacturing processes, materials, finishes, and quality standards.
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Proficiency in inventory management tools, tracking systems, and documentation workflows.
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Understanding of logistics planning, especially final-mile or off-road delivery constraints.
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Familiarity with transport regulations, customs basics, and dispatch/receiving procedures.
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Strong reporting and documentation skills (photos, checklists, receiving logs, QC reports).
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Ability to read technical documents (spec sheets, shop drawings, BOQs).
Benefits
Salary and benefits are competitive and based on candidate experience.
Note: Please submit your CV in English.
