A snapshot of your day
This role is a replacement for business continuity within the Order Management team at the Queretaro Switchgears facility. The primary objective is to administer and control all operational and production documentation, ensuring its integrity and availability to support daily business operations and guarantee timely production shipments. To meet these objectives, the position focuses on three core areas: comprehensive document lifecycle management, direct operational and shipment support, and system administration and compliance. This structure ensures that all documents are properly stored, versioned, and distributed, while also supporting critical production timelines and adhering to corporate and regulatory standards. Given the focus on these areas, the ideal candidate will possess proven experience in document control within a manufacturing or logistics environment. Key requirements include proficiency with document management systems, strong organizational skills, and the ability to support internal and external audits effectively.
How You’ll Make an Impact
- 50% Document Lifecycle Management & Control
- Manage the storage, control, classification, and indexing of all organizational documents.
- Maintain and update physical and electronic records to ensure accuracy and integrity.
- Control document versions, changes, and approval processes according to established procedures.
- Track, locate, and retrieve records to ensure full traceability across systems.
- Convert physical documentation into electronic formats as required to improve accessibility.
- 30% Operational & Shipment Support
- Ensure all necessary documentation for daily production shipments is accurate, complete, and available on time.
- Guarantee the correct distribution and availability of documentation for all relevant operational areas.
- Serve as the primary point of contact for operational teams regarding documentation needs.
- 20% System Administration & Compliance
- Administer document repositories and electronic document management systems (EDMS).
- Support internal and external audits by providing required documentary evidence and process explanations.
- Ensure compliance with corporate policies for document management and record retention.
What you bring
Education
- Bachelor's degree in Business Administration, Industrial Engineering, Logistics, or a related field.
- 0-2 years of experience in document control, records management, or administrative support, preferably in a manufacturing or supply chain environment.
- Intermediate English proficiency (B1-B2 level)
Skills
- Document & Quality Management
- Document Control
- Document Management Systems
- Record Keeping
- Version Control
- Change Control
- Quality Management Systems
- Process & Systems
- Process Improvement
- SAP Applications
- Microsoft Office Suite
- Behavioral Competencies
- Analytical Skills
- Accountability
- Troubleshooting (Problem Solving)
- Attention to Detail
- Proactive
- Self-directed
Who is Siemens Energy?
At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.
Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation. Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo
Our Commitment to Diversity
Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, gender identity, sexual orientation or disability. We energize society, all of society, and we do not discriminate based on our differences.
Rewards/Benefits
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Career growth and development opportunities
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Supportive work culture and a healthy work- life balance
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Company paid Health and wellness benefits
- Paid Time Off and paid holidays
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Savings Fund
- Above the law benefits
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Family building benefits
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Parental leave
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Competitive base salary
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Annual performance bonus
- Competitive total rewards package
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Parental leave
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Contribute to our social responsibility initiatives.
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Diversity and inclusivity focused
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