The CTO Representative & IMMEX Program Coordinator is responsible for managing international shipments and end-to-end IMMEX operations across the NLAR region, ensuring full compliance with Mexican customs regulations (IMMEX, Annex 24/30), AEO/CTPAT requirements and applicable trade agreements (USMCA). This role coordinates with customs brokers, logistics providers, procurement, production and finance to guarantee on-time clearances, accurate documentation, traceability of temporary imports, cost visibility and readiness for internal/external audits.
Key Responsibilities IMMEX Program Management:
- Manage and execute IMMEX import operations (temporary and permanent) including regimes IN, AF, V1, A3, F4, RT.
- Prepare, validate and maintain Annex 24 documentation (BOMs, consumption) and generate the required Annex 30 TXT files.
- Monitor and control virtual operations and changes of customs regime; ensure documentary evidence and approvals.
- Maintain IMMEX consumption and inventory records; reconcile variances and support adjustments.
Customs & Regulatory Compliance:
- Prepare and review customs documentation (pedimentos), certificates of origin, shipping manifests and other trade documentation.
- Coordinate and validate customs declarations with customs brokers and authorities.
- Ensure compliance with Mexican Customs Law, VAT rules, USMCA provisions, and regional trade requirements.
- Support and maintain requirements for AEO/CTPAT (or equivalent) certifications, including process controls and security profiles.
Logistics & Shipment Coordination:
- Coordinate shipments import & export : freight negotiation, booking, tracking, and resolution of transport issues.
- Evaluate and propose alternative transportation modes and solutions for cost/time optimization.
- Support setup and management of bonded/bounded warehouses and related customs procedures.
Operational Controls & Vendor Management:
- Control and monitor customs brokers, freight forwarders and transport suppliers; hold regular alignment meetings and KPI reviews.
- Validate customs duties, taxes and other customs-related expenses; ensure accurate cost recording.
- Maintain control over import/export inventories (material, scrap, adjustments) and support cycle/inventory audits.
Information Management, Reporting & Analysis:
- Reconcile and analyze data between systems (e.g., Data Stage, STX, SAP or equivalent ERP).
- Prepare and deliver monthly IMMEX & trade compliance reports for management and auditors.
- Maintain KPIs for compliance, cost visibility and operational performance.Audits, Documentation & Internal Controls:
- Prepare and organize documentation for internal and external audits; ensure 100% audit readiness.
- Document processes, maintain traceability of temporary imports and keep records accessible per security profiles.
- Participate in risk assessments, identify compliance exposures and propose mitigation actions.
