Executive Assistant to the C-Suite / Mexico-Based / Remote position for Global Company
This Remote position offers the flexibility to work from anywhere in Mexico. Occasional travel may be required for key meetings, conferences, or team events, to México, US and Asia.
The Executive Assistant to the C-Suite provides high-level administrative, operational, and strategic support. This role requires exceptional organizational skills, discretion, strict confidentiality, proactive problem-solving, and the ability to manage competing priorities in a fast-paced environment. The ideal candidate is a trusted partner who can anticipate needs, streamline operations, and act as a liaison between the C-Suite and internal and external stakeholders.
Key Responsibilities
Executive Support
- Manage complex calendars, scheduling meetings, travel, and logistics with accuracy and foresight
- Serve as a gatekeeper and primary point of contact
- Prepare agendas, presentations, reports, and briefing materials for meetings and board-related activities
- Track follow-ups, action items, and deadlines to ensure timely execution
Operational & Strategic Support
- Support operational initiatives by coordinating cross-functional meetings and projects
- Assist with data gathering, analysis, and reporting for operational metrics and performance reviews
- Help improve internal processes, workflows, and documentation scope & help document these processes
- Maintain the confidentiality of sensitive company and personnel information
Communication & Coordination
- Draft, review, and manage internal and external communications on behalf of senior leadership
- Coordinate with senior leaders, department heads, and external partners
- Represent senior leadership with professionalism and sound judgment in meetings and correspondence
Administrative Management
- Manage expense reports, invoices, and budget tracking as needed
- Maintain organized digital and physical filing systems
- Assist with onboarding, offboarding, and special projects as assigned
Qualifications
Required
- 5+ years of experience supporting senior executives, preferably in an operations or C-suite environment
- Proven ability to manage complex schedules and multiple priorities
- Exceptional written and verbal communication skills in English
- High level of professionalism, discretion, and integrity
- Strong proficiency in Microsoft Office and/or Google Workspace
- Passport / American Visa up to date, or willing to apply if necessary (traveling to United States, Mexico, Asia)
Preferred
- Experience supporting operations-focused senior leadership
- Familiarity with project management tools (e.g., Asana, Monday, Notion)
- Experience in [industry, if applicable]
- Bachelor’s degree or equivalent experience
Key Competencies
- Strategic thinking and anticipatory support
- Excellent time management and attention to detail
- Strong interpersonal skills and emotional intelligence
- Ability to work independently and adapt to changing priorities
- Problem-solving mindset with a proactive approach
Why Join Us
- Opportunity to work closely with senior leadership and influence company operations
- Fast-paced, collaborative, and growth-oriented environment
- Competitive compensation and benefits package
- Professional development and career growth opportunities
WE OFFER:
USD 1800 per month (as a contractor)
Travel Opportunities
WORKING HOURS:
Monday to Friday, 7:00 AM to 5:00 PM
COMPANY CULTURE:
Working with us is an incredible experience. You’ll have the opportunity to grow in a global company with a dynamic, fast-paced environment and culture. Collaborate with talented people from all over the world and enjoy the chance to travel to our headquarters in Miami, etc.
As part of our team, you might be invited to different events as our annual convention, which takes place in a different international location every year, where you'll meet amazing people and expand your global network.
What’s even better? You'll be joining a fantastic team that values communication, trust, and hard work. While we take pride in delivering excellent results, we also know how to have fun and celebrate our successes together!
Job Type: Full-time
Pay: From $32,000.00 per month
Experience:
- Assistant for C-level executives: 2 years (Preferred)
Language:
- English (High Advanced, C1 C2, Native) (Required)
Willingness to travel:
Work Location: Remote
