This role is a replacement to ensure business continuity and provide critical administrative support for the growing Oil & Gas business in Latin America. As an Experienced Professional (P2) within the Order Management team, this position is integral to the financial execution of field service projects. To meet these objectives, the role is structured around three core areas: Financial Order & Invoice Management, Procurement & Vendor Coordination, and Financial Reporting & Compliance. This focus ensures the complete and accurate management of the financial lifecycle for field service outages, from initial order to final invoicing and audit support. Given the focus on financial integrity and process efficiency, the ideal candidate will possess proven experience in financial administration, particularly with SAP systems. A degree in Finance or a related field, combined with strong analytical and communication skills, will be essential for success in this fast-paced environment.
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50% Financial Order & Invoice Management
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Generate complex field service invoices for both internal and external customers, ensuring accuracy and timeliness.
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Manage and maintain service order structures within SAP throughout the project lifecycle.
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Acknowledge and verify customer purchase orders against existing service contracts, identifying and resolving any inconsistencies.
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Act as the primary liaison between the Field Service Operations team and the Finance team regarding the financial performance of service outages.
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30% Procurement & Vendor Coordination
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Process vendor purchase requisitions in SAP Ariba to support outage procurement needs.
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Manage and apply appropriate purchase order boilerplate language to protect company interests in vendor contracts.
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Diligently track the status of open vendor purchase orders and ensure their timely closure upon completion of services.
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20% Financial Reporting & Compliance
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Develop and provide structured billing and cost reports to Operations Management and Long-Term Service Agreement Managers.
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Maintain and update the monthly financial forecast for billing and margin recognition.
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Organize and maintain comprehensive financial job files for all service outages to ensure readiness for internal and external audits.
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Provide direct support for financial audits of field service projects by preparing necessary documentation and explanations.
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Associate's or Bachelor's degree in Finance, Business Administration, or a related field, or equivalent professional experience.
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Proven experience in a financial administration, order management, or project controlling role, preferably within an industrial or energy sector.
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Demonstrated proficiency with SAP systems (e.g., PS, PD, PT, Ariba) and the MS Office Suite is required.
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Financial & Order Administration
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Billing
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Record Keeping
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SAP Financial & Procurement Modules (e.g., PS, Ariba)
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Customer Relationship Management
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Account Management
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Analytical & Process Management
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Analytical Skills
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Process Improvement
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Continuous Improvement Process
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Interpersonal & Professional Effectiveness
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Accountability
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Active Listening
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Negotiation
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Proactivity
