Overview
Join a dynamic commercial real estate development firm as an Executive Assistant dedicated to supporting our executive team and ensuring the smooth operation of our office. This role offers a unique opportunity to be at the heart of high-impact projects, while coordinating administrative functions and acting as an unofficial Cheif of Staff for 17 other remote team members. You will be instrumental in managing schedules, facilitating communication, and handling a variety of administrative tasks that keep our firm moving forward with momentum. If you have a strong financial, analytical, and organizational skills, this position is your chance to contribute to exciting real estate career.
Responsibilities
- Provide comprehensive executive administrative support, including calendar management using Microsoft Outlook Calendar and Google Workspace, ensuring all appointments, meetings, and deadlines are organized efficiently.
- Coordinate project-related activities by assisting with document preparation, proofreading, transcription, and data entry to support ongoing development initiatives.
- Manage office operations seamlessly by overseeing filing systems, handling phone etiquette on multi-line phone systems, and maintaining office supplies and equipment.
- Plan and execute company events, meetings, and client engagements through detailed event planning and logistics coordination.
- Utilize Appfolio for basic financial tasks such as extracting financial statements, invoicing, expense tracking, and financial record keeping to support the firm’s financial health.
- Provide exceptional customer service for incoming office calls, greeting visitors professionally and directing inquiries promptly.
- Support personal assistant duties for executives including travel arrangements, personal scheduling, and confidential correspondence.
- Maintain organized records through filing systems and ensure all documentation complies with company standards and confidentiality requirements.
- Assist with office management tasks such as overseeing office supplies inventory, managing office equipment maintenance, and supporting team communication efforts.
Qualifications
- Proven experience as an executive assistant or in an administrative role within a professional office environment; experience in commercial real estate or project coordination is a plus.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for electronic signatures.
- Skilled in event planning, calendar management, data entry, proofreading, transcription, and clerical support functions.
- Experience using Appfolio
- Exceptional phone etiquette skills with experience managing multi-line phone systems.
- Ability to handle confidential information discreetly while demonstrating strong attention to detail.
- Effective communication skills—both written and verbal—and a customer service-oriented mindset.
Job Type: Full-time
Pay: $20,000.00 - $30,000.00 per month
Application Question(s):
- What is your understanding of Cap Rate, Net Operating Income, and Interest Rate, Debt Service?
Education:
Experience:
- Banking, Real Estate, Finance: 5 years (Required)
Language:
Work Location: Remote
