We are looking for a highly organized, proactive, and trustworthy Personal & Executive Assistant to support the owner
of a fast-paced international business. This role combines executive support, operations coordination, and personal
assistance. The ideal candidate is detail-oriented, resourceful, discreet, and able to keep both business and personal matters running smoothly.
Executive & Business Support
- Prepare and organize finance and operational reports
- Assist with inventory control and tracking
- Coordinate with clients, vendors, and suppliers
- Follow up on payments, invoices, deliveries, and ongoing projects
- Maintain organized records, spreadsheets, and internal systems
- Help prioritize tasks, schedules, and business operations
- Ensure day-to-day business activities stay structured and on track
Personal Assistance
- Manage reservations, appointments, and travel arrangements
- Handle gifting, errands, and personal tasks as needed
- Coordinate schedules and reminders
- Assist with lifestyle management and day-to-day logistics
- Support the owner with administrative and personal organization
Requirements
- Based in Mexico City
- Must have a valid U.S. visa and ability to travel when needed
- Strong organizational and communication skills
- High level of discretion and professionalism
- Ability to multitask and work independently
- Fluent in English and Spanish preferred
- Strong knowledge of Excel/Google Sheets and general business tools
- Experience in executive assistance, operations, administration, or client management preferred
Ideal Candidate
- Highly reliable and detail-oriented Calm under pressure and solution-focused
- Naturally organized and proactive
- Comfortable working in a dynamic entrepreneurial environment
- Takes ownership and keeps things moving without constant oversight
Job Type: Full-time
Pay: $25,000.00 - $30,000.00 per month
Application Question(s):
- Do you have a valid US visa?
Education:
Experience:
- assistant: 3 years (Preferred)
Language:
Work Location: In person
