Senior Marketing Coordinator (GoHighLevel, Social Media & Executive Support) – Remote | PST Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours — PST Required
About the Role
At Pavago, one of our clients is hiring a highly organized and execution-driven Senior Marketing Coordinator to support marketing execution, executive operations, content coordination, CRM management, and program administration.
This is a hands-on, multi-functional role — not a strategic marketing leadership position. You’ll be responsible for making sure content gets published, campaigns and follow-ups are executed, CRM records stay organized, program materials remain current, and day-to-day priorities move forward without things falling through the cracks.
This role is ideal for someone who combines marketing coordination + executive support + strong operational execution and is comfortable working independently in an entrepreneurial environment.
What You’ll OwnMarketing Execution & Social Media Management
Manage day-to-day social media execution across:
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LinkedIn
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Facebook
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Instagram
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Online community groups
You’ll:
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Create, design, schedule, and publish social content
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Write and format captions and posts
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Manage comments, DMs, and community interactions
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Monitor engagement and audience activity
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Maintain organized performance tracking
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Support advertising campaigns for programs and events
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Ensure content is published consistently and on schedule
Content Creation & Marketing Materials
Create and organize marketing and program assets, including:
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Short-form videos
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Social graphics
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Scripts
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Guides
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Workbooks
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Cheat sheets
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Program documents
Use tools such as:
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Canva
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Veed
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OpusClip or similar video editing platforms
Maintain consistent branding, formatting, messaging, and presentation across materials.
GoHighLevel, Email Marketing & CRM
Build and manage marketing workflows using GoHighLevel (GHL).
Responsibilities include:
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Email campaign setup
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Automated workflows
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Prospect outreach
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Follow-up sequences
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Pipeline updates
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Contact management
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CRM data maintenance
Keep records accurate and ensure no lead, prospect, or participant follow-up is missed.
Executive & Operational Support
Support leadership with day-to-day coordination, including:
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Calendar organization
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Scheduling
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Inbox management
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Communication workflows
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Administrative coordination
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Task tracking
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Follow-ups
Maintain structured project trackers and ensure priorities continue moving forward.
Proactively identify:
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Missing follow-ups
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Workflow gaps
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Delayed tasks
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Process inefficiencies
Program & Membership Administration
Support the operational side of digital programs and memberships.
You’ll:
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Organize program materials
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Maintain and update digital resources
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Track participant or member progress
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Support participant communication
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Coordinate program-related follow-ups
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Troubleshoot minor technical issues within online platforms
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Ensure resources remain organized and accessible
Research, Lead Generation & Digital Support
Conduct research to support marketing and business development, including:
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Ideal Client Profile (ICP) research
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Prospect research
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Lead list building
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Market research
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Outreach preparation
Support lead generation campaigns and compile findings into clear, organized reports.
You may also assist with:
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Minor website updates
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Account setup
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Digital platform administration
Documentation & Organization
Maintain organized systems across:
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Google Drive
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Google Docs
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Google Sheets
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Shared files
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Marketing assets
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CRM records
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Program documentation
Ensure information is easy to find, current, and accurately maintained.
What Makes You a Strong Fit
You:
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Are exceptionally organized and reliable with follow-through
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Enjoy execution more than high-level strategy
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Can manage marketing and administrative priorities simultaneously
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Notice small errors before they become larger problems
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Are comfortable supporting founders or entrepreneurial leaders
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Can independently move work forward without constant supervision
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Communicate clearly and professionally
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Learn digital tools quickly
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Take ownership of tasks through completion
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Thrive in fast-moving environments where priorities can change
Required Experience & Skills-
Proven experience in:
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Marketing coordination
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Executive assistance
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Digital operations support
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Or a closely related role
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Strong hands-on experience with Google Workspace, including:
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Google Docs
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Google Sheets
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Google Drive
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Google Calendar
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Experience with GoHighLevel (GHL) or a similar CRM/marketing automation platform
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Proficiency with Canva
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Experience with video editing tools such as:
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Veed
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OpusClip
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Similar short-form video tools
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Strong understanding of:
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LinkedIn
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Facebook
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Instagram
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Strong written English communication skills
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Strong calendar, task, and workflow management ability
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Excellent attention to detail
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Ability to manage multiple priorities simultaneously
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Self-motivated and comfortable working independently
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Ability to consistently work U.S. Pacific Time (PST) business hours
Nice to Have-
Experience supporting:
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Founders
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Coaches
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Entrepreneurs
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Small business leadership
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Experience managing online programs or memberships
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Lead generation and prospect research experience
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Experience creating email automation workflows
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Community management experience
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Experience with digital advertising support
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Basic website editing experience
Tools & Platforms-
GoHighLevel (GHL)
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Google Workspace
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Google Sheets
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Google Drive
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Google Calendar
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Canva
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Veed
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OpusClip
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LinkedIn
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Facebook
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Instagram
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Email marketing and automation platforms
What a Typical Day Looks Like
You might:
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Review leadership priorities, inboxes, and calendars
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Update project and task trackers
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Create and schedule social media content
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Respond to comments, DMs, and community activity
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Edit a short-form video or create graphics in Canva
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Build or update a GoHighLevel email workflow
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Follow up with prospects or program participants
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Update CRM records and pipeline stages
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Organize program materials and digital assets
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Research prospects and build lead lists
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Handle minor website or platform updates
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Flag overdue tasks or workflow gaps to leadership
In short: You keep marketing, content, CRM, programs, and executive support workflows organized and moving forward consistently.
Key Metrics for Success-
Consistent and timely social media publishing
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Clean and accurate CRM records
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Reliable GoHighLevel and email workflows
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Zero missed prospect or participant follow-ups
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Strong community responsiveness and engagement
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Well-organized program materials and digital assets
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Accurate project and task tracking
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Timely completion of executive support priorities
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Strong leadership confidence in execution and reliability
Why This Role Stands Out-
High ownership across marketing and operations
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Direct exposure to entrepreneurial leadership
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Hands-on experience across:
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Social media
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GoHighLevel
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Content
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CRM
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Email marketing
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Executive operations
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Opportunity to work across multiple areas rather than one narrow marketing function
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Fully remote environment
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Clear growth opportunities into:
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Marketing Operations Manager
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Senior Marketing Specialist
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Digital Marketing Manager
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Operations Manager
Interview Process-
Initial Screening Call
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Spark Hire Intro Video
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Marketing & Systems-Focused Interview
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Practical Task – Content or Workflow Exercise
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Final Interview
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Internal Review & Approval
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Offer & Onboarding
Apply Now
If you:
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Are highly organized and execution-focused
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Have experience with GoHighLevel and digital marketing
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Can manage social media, content, CRM, and administrative workflows
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Enjoy supporting founders or entrepreneurial teams
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Have exceptional attention to detail and follow-through
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Can reliably work PST business hours
This is a strong opportunity to take ownership of marketing execution, digital operations, content coordination, and executive support in a fast-moving remote environment.
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