NovaDeck is seeking a reliable and highly organized Office Manager to support our growing operations. This role focuses on managing daily administrative operations, organizing client and sales information, maintaining CRM and lead follow-up, and supporting accounting and contract administration.
The Office Manager plays a key role in keeping sales activities, documentation, and internal operations organized, allowing leadership and project teams to focus on execution and growth.
This is a remote position working Pacific Time hours.
Key Responsibilities
Administrative & Office Coordination
- Manage day-to-day administrative operations and documentation
- Maintain organized digital filing systems and workflows
- Coordinate communications between clients, vendors, and internal teams
- Support preparation and tracking of contracts and project documentation
- Support scheduling and internal coordination
Sales & CRM Support
- Manage incoming leads and inquiries
- Maintain CRM accuracy and sales pipeline tracking
- Ensure timely follow-up with prospects and clients
- Support proposal and contract preparation
- Assist sales coordination and customer communications
Accounting & Contract Support
- Assist with invoicing and payment tracking
- Coordinate administrative documentation with accounting partners
- Support preparation and tracking of commercial agreements
Required Qualifications
- 3+ years of experience in office management, administrative coordination, or sales support roles
- Experience managing CRM systems and sales pipelines
- Strong organization and multitasking abilities
- Excellent communication and client coordination skills
- Comfortable working remotely with distributed teams
Preferred Qualifications
- Sales coordination or customer support experience strongly valued
- Experience in construction or contracting industry is a plus
What We Offer
- Remote flexibility
- Stable role in a growing company
- Opportunity to grow with the organization
Job Type: Full-time
Pay: From $900.00 per day
Application Question(s):
- Have you ever managed inbound leads and followed up with potential customers until an appointment was booked?
- Do you have at least 2 years of experience working as a remote office manager, executive assistant, or administrative coordinator?
- Are you available to work full-time during Pacific Time (Los Angeles) business hours (8:00 AM–5:00 PM PST/PDT)?
- Do you have reliable high-speed internet and a quiet home office suitable for professional phone calls and video meetings?
- How comfortable are you speaking with high-end clients over the phone and via email?
- Describe a situation where you had to juggle multiple urgent tasks at once. How did you prioritize them?
- How would you rate your English communication skills (written and spoken)?
- This role requires exceptional attention to detail. Please type the phrase "hidden pool" at the beginning of your answer to this question, and tell us why you'd be a great fit for NovaDeck.
- Why do you want to work for NovaDeck, a company specializing in luxury movable pool floors and sliding deck systems?
Work Location: Remote
