Location: Mexico City, CDMX
Work Model: Hybrid
Salary: $1,000 - $1,200 USD per month
Employment Type: Full-time | International Contractor
About the Role
We’re looking for a smart, highly organized, and resourceful Personal Assistant to work directly with a CEO in Mexico City.
This is a hands-on role combining personal assistance, executive support, scheduling, research, travel coordination, errands, and day-to-day problem solving.
You do not need years of experience as a Personal Assistant or Executive Assistant.
We care much more about finding someone who communicates extremely well, learns quickly, has great judgment, and knows how to take a request and run with it.
If you're the person friends, coworkers, or managers rely on when something needs to get organized, researched, booked, fixed, or figured out, you'll probably do well in this role.
What You'll Do
- Manage the CEO's calendar, appointments, meetings, and personal commitments
- Coordinate travel, including flights, hotels, transportation, reservations, and itineraries
- Make restaurant reservations and schedule personal and professional appointments
- Research products, services, vendors, travel options, and other requests
- Contact vendors and service providers by phone, email, or WhatsApp
- Coordinate purchases, deliveries, repairs, appointments, and services
- Handle occasional errands and in-person tasks around Mexico City
- Organize important information, documents, confirmations, and receipts
- Track open tasks and follow up until they're completed
- Help manage changing priorities and last-minute requests
- Anticipate what needs to happen next and take action without waiting to be reminded
What We're Looking For
We're looking for someone who is:
- Resourceful.
- If you've never done something before, you'll research it, make the calls, ask questions, and figure it out.
- Highly organized.
You're naturally good at keeping track of appointments, details, deadlines, and follow-ups.
You don't need someone constantly telling you what to do next. You notice what needs attention and take action.You're comfortable writing professional emails, making phone calls, and communicating confidently with different types of people.You double-check dates, addresses, reservations, names, prices, and important information.You're comfortable learning new apps and tools and using technology to stay organized and work efficiently.You'll have access to personal and professional information, so trust, confidentiality, and good judgment are essential.Requirements
- A strong communicator.
- Detail-oriented.
- Tech-savvy.
- Reliable and discreet.
- Currently based in Mexico City
- Fluent or near-fluent English
- Native or fluent Spanish
- Excellent written and verbal communication skills
- Strong organization and attention to detail
- Strong research and problem-solving skills
- Comfortable making phone calls and speaking with vendors, businesses, and service providers
- Comfortable using Google Workspace, Microsoft Office, Slack, calendars, and similar tools
- Able to work independently and manage multiple priorities
- Available for a hybrid work arrangement and occasional in-person tasks around Mexico City
- Experience in administration, communications, hospitality, customer service, office management, operations, recruiting/HR, or executive support is a plus.
Job Type: Full-time
Pay: $17,053.00 - $20,463.00 per month
Experience:
- Personal Assistant: 1 year (Required)
Language:
Location:
- Ciudad de México, CDMX (Required)
Work Location: Hybrid remote in Ciudad de México, CDMX
