Descripción:
POSITION SUMMARY STATEMENT:
The Vendor Data Management Analyst is responsible for the accurate and timely data review and entry of new vendors information, vendors update and required or modifications to the company’s vendor master data in Oracle System; in compliance with corporate policies, procedures, and country regulations for the countries within the Americas region. Perform annual massive vendor deactivation; review of proper vendor creation within master data supported by documentation provided by requestor users or GSS; liaison with vendors for reference and data validation; Liaison with Corporate and Regional Controllership for generation of metrics and analysis. This role also requires running initial and on-going OFAC vendor screenings that must be concluded on a timely basis, vendor data validation calls for bank information updates, as well as other compliance validation as per required in the company’s policies. Support data management for employees and distributor outside of the regular interphases in place.
DETAILED RESPONSIBILITIES:
- Validation of vendor requests submitted through mySupport or e-mail against templates and supporting documents, ensuring completeness and accuracy of data.
- Creation/modification and deactivation of vendors in the Oracle System.
- Performing initial and recurring vendor screenings against OFAC listing through Exiger system.
- Following through and adjudicating any OFAC matches (through Exiger system), concluding on whether they are true or false.
- Immediately escalating true OFAC matches to Global Compliance team.
- Function as a liaison with vendors for data validation and reference purposes.
- Able to effectively and timely communicate with different levels of the Co. to not delay the payments cycle.
- Performing periodic deactivation of vendors (stand-alone or in bulk).
- Understanding and adhering to policies and procedures to maintain effective internal controls.
- Having a controls-based mindset and ensuring SOD guidelines are met without exception.
- Addressing requests for information from Internal & External Auditors.
- Assist with other related tasks and deliverables on an as-needed basis.
- Support continuous improvements projects and systems testing and implementation.
SUPERVISORY RESPONSIBILITIES:
None
Calificaciones:
REQUIRED QUALIFICATIONS:
Skills:
- Microsoft Excel intermediate level
- Ability to be a team player
- Ability to adapt to who evolves the Organization
- Strong client orientation.
- Attention to details
Languages:
- Intermediate English over to 60% (spoken and written)
Experience:
- 2 year as administrative analyst or call center.
- Experience on Microsoft Excel.
- Experience on ERPs Oracle (desirable).
Education:
- Bachelor´s degree in administrative career or related.
PREFERRED QUALIFICATIONS:
- Experience in GBS environment.
- Experience in multinational companies.
