ADMINISTRATIVE ASSISTANT – Sweet Retreats at Casa Chango Mexico
Casa Chango Mexico is an eco retreat center in Puerto Escondido, Oaxaca centered around performance arts, movement, wellness, circus, community and environmental awareness. Sweet Retreats are physical and artistic training intensives offered at Casa Chango year round. We're looking for a heart-centered, organized, professional Administrative Assistant (virtual or local) to support management behind the scenes.
ABOUT THE ROLE
This is a part-time position (full time may eventually be an option) supporting the day-to-day administrative operations of Sweet Retreats and Casa Chango. You'll work directly with the director to manage communications, bookings, promotion, and other administrative tasks.
This is a chance to become a core part of a small, but growing business centered around arts, movement, community, healthy lifestyle and ecological education. We are looking for someone who is excited to learn, grow, and be a part of our amazing project for the long term. We hope that this position will eventually become an executive administrative and/or management role. Please do not apply if you are only looking for temporary work.
We are prioritizing applicants who live in or close to Puerto Escondido or are willing to travel there at least twice per year. Relocation stipend may be available. This job can be done virtually after a period of on-site training.
ESSENTIAL JOB RESPONSIBILITIES
The Administrative Assistant provides administrative support to the director and manager in order to enhance client communication, registrations, promotion, organization, and recruiting new teachers and participants.
- Monitor and respond to emails daily assisting participants, teachers, retreat leaders, and potential clients by answering questions thoroughly and generously
- Manage Instagram DMs and comments for @SweetRetreatsMX and @casachangomexico
- Create and schedule professional quality posts, stories, reels on social media
- Assist with program scheduling, bookings, and calendar management
- Handle administrative, registration, and data entry tasks
- New client recruitment, follow up, and onboarding
- Create, organize, and upkeep promotional material including
- graphic design (canva)
- website (wordpress)
- Newsletters (mailchimp)
- video content and editing (capcut)
- photo content organization
- Prioritize tasks daily to ensure that everything gets done in a timely manner.
- Present ideas and systems for improvement. Has an eye for the whole picture, not just assigned tasks.
- Help grow affiliate advertising and collaborators
- Meets regularly with the director, attends meetings, drafts agendas, takes and distributes minutes, tracks action items and deadlines.
- Industry research and strategy
- Learn systems thoroughly and grow toward full independent operations
HOURS & SCHEDULE
- Starts at 15-25 hours per week, Monday–Friday
- Flexible daily schedule, with a minimum 2 hours of work each day
- Must keep track of work hours and tasks done.
- Training
- First 2 weeks of training at Casa Chango full time M-F 9am-5pm
- After initial training, hours can be flexible. There may be additional training sessions M–F, between 12-4pm Mexico City time.
START DATE
September 2026 (some flexibility for the right person)
COMPENSATION
- The starting hourly rate for this position is $125 MXN pesos per hour.
- This job begins as a part time contractor.
- Annual evaluations and pay raises.
- For a Mexican (or person legally permitted to work in Mexico) living locally and working on site, there is a possibility to become a full time employee with benefits.
MINIMUM QUALIFICATIONS
- Speak and write English fluently
- Excellent verbal and written communication.
- Seeking a long term job in which you can grow personally and professionally.
- Ability to organize an array of tasks into a system that can be executed efficiently and professionally.
- Impeccable organizational, time management and interpersonal skills.
- Ability to prioritize work and multi-task with many interruptions and some unpredictability of work situations.
- Reliable and responsive during agreed-upon hours
- Works well with minimal supervision.
- Are committed to growing as a person, compassionate communicator, and professional, and excited to grow with a small, passionate team
- Strong problem solving skills
- Experience as an Administrative Assistant or equivalent
- Professional and generous customer service skills via email responses
- Experience with and interest in improving on
- Google Suite Workspace (sheets, docs, forms, calendar, photos, drive)
- Graphic design using canva
- Social Media management
- Content gathering and organization
- Scheduling/organizing posts
- Creating engaging videos/reels using Capcut
- Attention to branding
- Awareness of trends.
- Take initiative to do jobs that need to be done and communicate ideas for improvement.
- Ability to see the whole picture and not just focus on assigned tasks
- Great at asking clarifying questions even when you think you know.
- Are passionate about life, interested in wellness, human rights, and making the world a better place.
PREFERRED QUALIFICATIONS
- Experience creating newsletters using Mailchimp
- Experience with Wordpress
- Experience and interest in online marketing
- Experience with non-violent communication and/or equivalent
- Has a self-reflection and mindfulness practice
- Has team management skills
JOB PERKS / BENEFITS
- Be a part of a team at a small business run by artists, dreamers, and people who truly care about our planet and all of its beings.
- The on site version of the job includes meals during work hours.
- The remote version of the job may include travel to Casa Chango once or twice annually.
- Learn about environmental preservation.
- Gain tools to be a more aware and well rounded person
- Be a part of the Casa Chango events, community, and creative mission.
- Interact with creative, caring, dynamic people.
- Opportunities for training in circus arts, fitness, embodied awareness, and more.
- Learning and growing professionally towards more management, business, and interpersonal skills
- In the case of a full time position for a Mexican employee may offer health benefits, paid time off, and bonuses.
TO APPLY
https://forms.gle/nYF1pMbbTYfbWEFJ7
Applications will be accepted through. Interviews will be conducted in July and August.
Job begins in September.
Job Types: Part-time, Contract, Permanent
Pay: $125.00 per hour
Application Question(s):
- Are you looking for a long term job in which you can grow as a person, professional, and be a part of a creative team?
- Are you looking for a short term contract?
- Are you excited to travel to and/or move to Puerto Escondido?
Experience:
- administrative: 2 years (Required)
Language:
Work Location: Hybrid remote in Puerto Escondido, Oax.
