Supports the execution of invoice processing and purchase order (PO) creation within Lease Administration & Finance Operations for Real Estate, Facilities, and Physical Security across the Americas (LATAM & North America).
Ensures accurate, timely, and compliant handling of lease-related financial transactions and supports the maintenance of high-quality data in lease management systems (e.g., Visual Lease). Works within defined processes and contributes to operational efficiency, data accuracy, and compliance.
Acts as a reliable operational contributor and first point of contact for day-to-day lease administration and invoicing topics.
Invoice Processing & Validation (Execution Focus)
- Review and validate vendor invoices against lease agreements, PO data, and system records
- Support accurate coding and allocation of costs (cost centers, categories)
Assist in preparing and coordinating timely monthly rent and utility payments and Critical date tracking
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Purchase Order (PO) Support
- Create and maintain Purchase Orders (POs) in line with defined processes and guidelines
- Ensure invoices are correctly linked to POs where applicable
Track PO status and support resolution of mismatches or issues
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Data Maintenance & System Accuracy
- Maintain lease-related financial data in systems (e.g., Visual Lease, ERP) with high accuracy
- Identify and flag discrepancies between invoices, contracts, and system data
- Support data quality checks and corrections
Support process standardization and automation initiatives as assigned
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Team & Stakeholder Support
- Provide day-to-day support to the Operational Real Estate, Facilities, and Physical Security Teams team
- Respond to internal inquiries related to invoices, payments, and lease data
Collaborate with Accounting, Procurement, and vendors to resolve operational issues
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Compliance & Documentation
- Maintain accurate documentation for audit and compliance purposes
