We want to empower you to own your role. Once trained, our expectation is that you'll identify priorities that need attention daily and keep us informed, rather than waiting for direction.We don't want to ask what youre working on; we want the confidence of knowing everything is being managed. If you need guidance, resources or support, we trust that you'll proactively ask us.
Key Responsibilities
- Answering Incoming Calls & Outbound Calls to Leads and Clients: Proactively call all appointments using our script to ensure we arrive to their home prepared. Follow up with leads to book appointments. Take notes of calls, schedule appointments in Outlook & GHL accordingly.
- Calendar & Inbox Management: Own and optimize the CEO’s calendar and inbox to ensure efficient scheduling, focus time, and timely communication. Coordinate meetings, manage follow-ups, flag priorities, and respond on behalf of the CEO when appropriate. Maintain alignment between professional and personal calendars.
- Project & Task Management: Track daily and weekly tasks across the CEO’s business and personal operations. Monitor progress, set reminders, and ensure accountability for ongoing initiatives, travel coordination, and family logistics.
- Process Optimization & SOPs: Document, organize, and improve company workflows and Standard Operating Procedures (SOPs). Support the creation of internal systems for accountability, task tracking, and delegation across operations and team structure.
- Administrative & Financial Support: Handle recurring administrative finance processes such as client billing setup, monthly invoices, commissions, and reimbursements. Maintain organized digital records, ensuring accuracy and timeliness in monthly cycles.
- Communication & Coordination: Serve as the central communication link between clients and our team. Maintain a professional tone and ensure clear, timely updates across all channels (Whatsapp, Outlook, GoHighLevel).
- Reporting & Accountability: Provide structured updates and summaries on priorities, progress, and deadlines. Support time-blocking and productivity systems to help the CEO stay focused on strategic work.
- Preferred Communication: Whatsapp (daily), Teams (weekly check-ins), email summaries
If you are a dependable, tech-savvy professional who thrives in a support role and enjoys helping leaders stay organized and effective, we’d love to hear from you!
About us:
We believe great people build great companies.
Our team is made up of people who take ownership, solve problems, and genuinely care about doing exceptional work. We don’t wait to be told what to do. When challenges come up, we find solutions. We communicate, follow through, and keep each other informed every step of the way.
We’re always looking for better ways to work. If you enjoy learning, researching new ideas, and improving how things are done, you’ll fit right in. We value people who are curious and bring ideas to the table.
We work in our clients’ homes, so respect is non-negotiable. We show up when we say we will, treat every home as if it were our own, communicate professionally, work hard, and leave the space cleaner than we found it. Our goal is for every client to say, “The experience was even better than we expected.”
We also believe work should be enjoyable. We laugh together, encourage one another, celebrate wins, and genuinely care about each other and our families. Our leadership team is approachable. There aren’t layers of management or endless bureaucracy. If you have a good idea, we want to hear it. If you need help, we’ll be there. If you’ve earned responsibility, you’ll get it.
This isn’t a place to punch a clock until Friday. It’s a place to build a career.
We’re looking for someone who wants to be part of our team for years—not months. Someone who wants to grow alongside us, continually improve, and become someone our clients and teammates can count on every single day.
If you’re dependable, coachable, positive under pressure, and willing to take ownership without being asked, you’ll probably love it here.
This is a full-time, remote position that requires strong written communication, organizational excellence, and accountability.
Location: Fully Remote
Job Type: Full-Time 40hrs
Hours: Arizona, USA time zone 8:30am-5pm
Salary: $1,400 - $2,000 per month (based on experience)
Requirements
- 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership or a business owner.
- Excellent written and verbal communication skills.
- Tech-savvy and comfortable working in digital ecosystems (Go High Level (GHL), Excel, QuickBooks, WhatsApp, OneNote, etc.).
- Strong organizational and prioritization abilities.
- Proactive, self-directed, and thrives in an environment with evolving needs.
- Experience managing both business and personal responsibilities for a founder or executive.
- Basic knowledge of bookkeeping, reporting, or data entry preferred.
- Technical Requirements: Computer with reliable high-speed internet and a modern home office setup.
Job Types: Full-time, Permanent
Pay: $155.00 - $217.00 per hour
Work Location: Remote
