Job Overview
We are seeking a dynamic and highly organized Executive Assistant to join our Real Estate team! In this vital role, you will serve as the right hand to senior leadership, ensuring smooth daily operations and efficient management of schedules, communications, and administrative tasks. Your energetic approach and attention to detail will help foster a productive environment, allowing executives to focus on strategic priorities. The ideal candidate is proactive, resourceful, and excels in multitasking within a fast-paced office setting. This paid position offers an exciting opportunity to develop your administrative expertise while also learning the business of Real Estate.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate meetings with precision and efficiency.
- Handle incoming calls using multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette.
- Prepare, proofread, and distribute correspondence, reports, and presentations using Microsoft Office and Google Workspace tools.
- Maintain organized filing systems—both digital and physical—and ensure data entry accuracy for records management.
- Support office management tasks such as supply ordering, equipment maintenance, and front desk duties including greeting visitors.
- Assist with bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices.
- Provide exceptional customer service by supporting clients and internal teams with their inquiries and needs promptly.
- Perform clerical duties such as data entry, proofreading documents, managing email correspondence, and scheduling travel arrangements.
- Coordinate personal assistant responsibilities including calendar management for executives and handling confidential information discreetly.
- Coordinate tenant maintenance requests and any lease renewals for long terms leases
- Manage social media account to deploy content
- Repurposing content & dripping emails to our existing database
- Handle multiple property logistics
- Process light financial payments and bookkeeping activities – opening and organizing mail, making payments, etc.
- Manage inbound seller data and leads in our CRM
- Willing to learn the industry and help us maintain and grow our marketplace position
Experience
- 2-4 years of previous experience as an Executive Assistant or in a similar administrative role within Real Estate.
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills.
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy setting.
- Demonstrated experience managing multi-line phone systems and front desk operations.
- Bilingual abilities are highly desirable to support diverse client interactions.
- Previous experience with bookkeeping software like QuickBooks is a plus.
- Exceptional customer service skills combined with professional phone etiquette and proofreading capabilities.
- Familiarity with office management procedures including filing systems, calendar management, and clerical support functions.
- Self-motivated and results driven with proven ability to succeed – wants to grow both professionally and personally
- Ability to work some nights and weekends as needed
- Enthusiastic about best possible customer service for clients and customers
- A role up your sleeves, and all hands-on deck mentality to cross functional tasks and assignments
- Strong relationship management and the ability to drive multiple tasks to completion successfully
- Resourceful team player and a positive “can-do” attitude
- Ability to work in a fast-paced environment
Join us to be part of an energetic team committed to excellence! Your organizational prowess combined with your proactive attitude will make a meaningful impact every day—helping our leaders succeed while advancing your career in a vibrant office environment!
Job Type: Part-time
Pay: From $105.00 per hour
Experience:
- Executive Assistant : 2 years (Required)
Language:
Work Location: Remote
