Office Administrator
Location: Nuevo Laredo, Tamaulipas, Mexico
Company: Wheel King Transhaul Inc.
Position Summary
Wheel King Transhaul Inc. is seeking a highly organized and detail-oriented Office Administrator to support our logistics and transportation operations in Nuevo Laredo. The successful candidate will play a key role in maintaining administrative efficiency, managing documentation, preparing reports, and supporting operational teams. This position is ideal for an individual who possesses strong Microsoft Office skills and is eager to learn new logistics processes, technologies, and industry-specific software.
Key ResponsibilitiesAdministrative Support
- Provide day-to-day administrative support to operations and management teams.
- Maintain organized filing systems for operational, customer, and employee records.
- Prepare correspondence, reports, presentations, and business documents.
- Coordinate meetings, schedules, and internal communications.
- Manage office supplies and ensure smooth office operations.
Data Management & Reporting
- Create, maintain, and update spreadsheets, reports, and databases using Microsoft Excel.
- Analyze and organize operational data to support business decisions.
- Prepare daily, weekly, and monthly operational reports.
- Develop professional presentations using Microsoft PowerPoint.
- Draft business letters, memos, and documentation using Microsoft Word.
Logistics & Operational Support
- Assist with maintaining shipment records and transportation documentation.
- Support dispatch and operations teams with administrative tasks.
- Monitor and update customer and shipment information in company systems.
- Ensure accurate and timely data entry into logistics software platforms.
- Assist with compliance documentation and operational reporting requirements.
Process Improvement
- Learn and adapt to new logistics processes and transportation technologies.
- Participate in training programs related to transportation and logistics operations.
- Support implementation of new software and operational procedures.
- Recommend improvements to administrative workflows and office processes.
QualificationsRequired
- Diploma or Bachelor's Degree in Business Administration, Logistics, Commerce, or a related field.
- Minimum 1-2 years of office administration experience.
- Strong proficiency in:
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- High attention to detail and accuracy.
Preferred
- Previous experience in transportation, logistics, warehousing, or supply chain operations.
- Experience with ERP, TMS, CRM, or logistics software systems.
- Bilingual English and Spanish communication skills.
- Experience handling transportation and shipping documentation.
Key Competencies
- Data Analysis & Reporting
- Administrative Coordination
- Time Management
- Problem Solving
- Attention to Detail
- Professional Communication
- Adaptability & Continuous Learning
- Customer Service Orientation
- Team Collaboration
Job Types: Full-time, Permanent
Pay: $20,000.00 - $24,000.00 per month
Work Location: In person
