We are seeking a highly organized, proactive, and independent Executive Operations Assistant to provide direct support to senior leadership and staff. This role is responsible for coordinating key administrative and operational activities, enabling effective communication, and ensuring the efficient execution of executive-level initiatives.
Key Responsibilities
- Coordinate executive visits, including scheduling, logistics, itineraries, arrivals, and stakeholder alignment.
- Manage administrative tasks, including petty cash control and internal process support.
- Assist in the preparation of executive presentations (clear, structured, and results-oriented).
- Coordinate and support the operational needs of leadership and staff.
- Maintain ongoing communication via email and WhatsApp with internal and external teams.
- Ensure proper organization, prioritization, and follow-up of critical tasks.
- Handle confidential information with a high level of discretion.
- Make operational decisions within scope once processes are understood.
Requirements
- Location: Must be based in Tijuana, Baja California (required).
- Bachelor’s degree.
- Minimum of 3 years of experience supporting a Director, Plant Manager, or similar executive role.
- Experience in the manufacturing/maquiladora industry.
- Bilingual (English/Spanish) with strong written and verbal communication skills.
- Highly organized, detail-oriented, and systematic.
- Ability to work independently and exercise sound judgment.
- Strong sense of confidentiality and professionalism.
- Valid U.S. visa (preferred).
- Open to all genders.
Core Competencies
- Organization & Planning
- Effective Communication
- Proactivity & Initiative
- Attention to Detail
- Discretion & Professional Ethics
- Adaptability & Problem-Solving
Job Type: Full-time
Pay: $700.00 - $800.00 per day
Work Location: In person
