Aurora has an exciting opportunity to join our fast paced, growing company as the Office Manager based in Mexico City. In this role, you will be responsible for overseeing the smooth and efficient running of the office, providing strong and reliable support to company operations and delivering operational excellence. This role is key to ensuring a well-functioning workplace, supporting employees and fostering a positive office environment.
You will have excellent interpersonal and communication skills and be confident dealing with individuals at all levels with sensitivity, tact, and diplomacy. You will be able to remain calm under pressure, work to tight deadlines, and demonstrate a pro-active approach to planning, delegating and prioritizing work.
The role formally reports into the Head of Business Infrastructure and Operations and sits within the wider Core department, comprising of the Business Infrastructure and Operations, People & Culture, Finance and Legal teams.
To be successful in this role, you must be able to think bigger picture but at the same time you are not afraid to roll your sleeves up and get involved in the day-to-day operational work. In addition, you will need to be organised, efficient and have great attention to detail. Due to the nature of this role, the position requires on-site presence five days per week, with flexibility to review this working pattern in future.
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Act as the main point of contact for all office-related queries
- Oversee the day-to-day running of the office to ensure a smooth and efficient working environment
- Manage all aspects of the office’s space/infrastructure planning (including but not limited to office moves, & desk/workstation layout) providing solutions as needed
- Ensure compliance with local health & safety regulations and company policies
- Act as a representative of Core in the local office, supporting with central processes, with the ability to triage and refer queries to relevant Core departments for specialist attention
- Identify and fulfil office supply & equipment needs, cultivating and managing supplier relationships
- Manage and report on budget for local office activities and purchasing
- Provide administrative support to the local office, senior management and wider BIO team as needed, including but not limited to scheduling appointments, meetings, booking travel, printing and shipping packages
- Define & maintain local office policies in line with company procedures
Required attributes:
- Previous experience in an international company in an operational role, ideally in a professional services industry
- Relevant experience across multiple operational disciplines, ideally in project management, finance, consulting, start-ups, or other relevant industry track
- Attention to detail, excellent coordination, time management and organisational skills.
- The ability to draft correspondence and to produce well-presented reports, guidance, and instructions
- Strong team player with excellent interpersonal skills and the ability to build effective relationships at all levels
- Adept at managing a varied workload with the ability to multi-task and re-prioritise in a fast-paced and demanding environment
- Ability to use initiative, forward think and work under pressure, with a willingness to proactively take on new tasks
- Advanced Microsoft Office skills, particularly Outlook (diary management), MS PowerPoint, Excel & Word
- Written and spoken fluency in Spanish (C2 level)
- Proficiency in English (C1 level) - To apply, please submit your CV in English
Desirable attributes:
- Proven work experience managing an end-to-end office move and refurbishment project
- Experience with spreadsheets, database management, or financial reporting
- Knowledge of local employment law and practices
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The opportunity to contribute to a rapidly growing international business.
- A dynamic, intellectually stimulating and demanding yet supportive environment.
- A fun, informal and international work culture.
- A competitive salary package.
- Access to the Aurora Academy, our in-house learning and development programme, and a range of opportunities to develop your skills.
The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership and pregnancy and maternity.
To apply, please submit your CV in English, your salary expectations and state your earliest possible start date.
From its academic roots, Aurora Energy Research is a thriving, rapidly growing company, currently serving over 1000 of the world’s most influential energy sector participants, including utilities, investors, and governments.
While we constantly strive to reach new markets and diversify our product portfolio, we are already active across the globe in Asia-Pacific, Latin America, Europe, South Africa and North America, working with leading organisations to provide comprehensive market intelligence, bespoke analytic and advisory services, and cutting-edge software.
We are a diverse team of experts with vast energy, financial, and consulting backgrounds, covering power, hydrogen, carbon, and fossil commodities. With this, we provide data-driven intelligence to fuel strategic decisions in the global energy transformation.
