Senior Executive Assistant to CEO & Business Operations Coordinator
About the Position
We are seeking an exceptionally organized, proactive and dependable Senior Executive Assistant to work directly with the CEO of two established Los Angeles-based companies: Runway Influence, an influencer marketing and digital growth agency, and Runway Waiters, a luxury event staffing company.
This is a high-trust, long-term position for someone who does more than complete assigned tasks. The right candidate anticipates problems, follows through without repeated reminders, exercises excellent judgment and helps transform the CEO’s ideas into organized execution.
Location: Remote — candidates must reside in Mexico
Schedule: Monday–Friday, 9:00 AM–6:00 PM Pacific Time, including Los Angeles daylight-saving time changes
Lunch: One-hour unpaid lunch break
Compensation: MXN 34,000–51,000 gross monthly (approximately USD $2,000–$3,000), depending on experience and qualifications
Primary Responsibilities
- Manage and organize the CEO’s email inboxes, identify priorities and draft professional responses
- Manage the CEO’s calendar, meetings, reminders and scheduling conflicts
- Prepare a concise morning priority report and end-of-day progress update
- Track clients, prospects, influencers, vendors, event personnel, contracts, payments and deliverables
- Follow up consistently until every important matter is completed
- Turn voice notes and general instructions into organized tasks, emails and project plans
- Maintain a central business tracker with deadlines, responsible parties, next steps and potential risks
- Communicate professionally with clients, creators, vendors and team members on behalf of the CEO
- Create and improve standard operating procedures for recurring company activities
- Assist with research, recruiting, proposals, onboarding and special business projects
- Identify potential problems early and recommend practical solutions
- Handle confidential company and personal information with complete discretion
Required Qualifications
- At least five years of professional administrative, executive-support or business-operations experience
- At least three years directly supporting a founder, CEO or senior executive
- Exceptional written and spoken English, preferably C1 or C2 proficiency
- Experience working remotely with a United States-based company or executive
- Excellent judgment, attention to detail, organization and follow-through
- Ability to manage multiple urgent priorities without becoming overwhelmed
- Strong knowledge of Google Workspace, spreadsheets, calendars, project-management platforms, CRM systems and AI tools
- Ability to write polished, natural and professional client communications
- Reliable high-speed internet, a professional workspace and a backup plan for internet or power interruptions
- Complete availability during the required working hours, without other overlapping employment or clients
- Verifiable references from at least two former supervisors
Preferred Experience
Experience in marketing, public relations, influencer marketing, hospitality, luxury services, events, talent management, social media or another fast-paced client-service business is strongly preferred.
What Success Looks Like
Within the first 90 days, the successful candidate should establish a reliable system for tracking all major commitments, prevent important deadlines from being missed, take ownership of routine communications and follow-ups, document key company procedures and independently coordinate selected business projects.
Growth Opportunity
This position offers the opportunity to become a trusted long-term partner to the CEO and potentially advance into an Executive Business Partner or senior business-operations position as the companies continue growing.
Selection Process
Selected candidates will complete an English-language interview, a paid practical assessment and professional reference checks. The assessment will evaluate written communication, judgment, prioritization, organization and problem-solving ability.
To Apply
Please submit:
- A short introduction describing your experience supporting founders or executives
- An example of a problem you anticipated and resolved before your executive needed to become involved
- Confirmation that you are available Monday–Friday from 9:00 AM–6:00 PM Pacific Time
Job Type: Full-time
Pay: $30,000.00 per month
Work Location: Remote
