Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.
We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.
At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.
At AMS, we recognize that great talent isn’t defined by titles but by skills and mindset.
We focus on skills, potential, and the ability to grow. We are looking for a Coordinator – Recruitment Administration (Hiring Assistant) who brings strong capability in stakeholder communication and recruitment administration, and is motivated to contribute to real, measurable results.
You’ll support the hiring process in a fast-paced environment, work closely with recruiters and stakeholders, and help deliver a positive candidate experience through timely, accurate, and professional coordination.
What you’ll do:
- Support offer extension, video interviewing, help desk support, applicant tracking system updates, and pre-employment screening to keep the recruitment process running smoothly.
- Manage ad-hoc administrative activities to support the effective day-to-day delivery of hiring activity.
- Collaborate on daily, weekly, monthly, and quarterly reporting, ensuring tasks are completed accurately and within agreed deadlines.
- Build and maintain strong working relationships with recruiters, client partners, interviewers, and other stakeholders to support an efficient and well-connected hiring process.
- Provide timely updates to stakeholders so they remain informed on relevant processes, progress, and next steps.
- Manage day-to-day queries related to your area of responsibility, resolving issues effectively and escalating when appropriate.
- Contribute to continuous improvement initiatives within the immediate team to enhance service delivery and operational efficiency.
- Use technology and new process rollouts effectively to support consistency, compliance, and team performance.
- Apply strong attention to detail to maintain data accuracy, process integrity, and compliance with client and AMS standards.
- Support a positive candidate experience by providing professional, timely, and accurate communication across the hiring journey.
- Demonstrated ability in recruitment administration, coordinator support, or other process-driven administrative work.
- Strong communication skills, including strong English communication both written and verbal.
- Ability to work effectively in a high-volume, fast-paced environment while managing multiple priorities and deadlines.
- Ability to follow processes and guidelines consistently while maintaining service quality and compliance.
- Confidence using MS Office and technology to support daily work, alongside a service-focused and responsive approach.
- Familiarity with applicant tracking systems or other recruitment process technology.
- Exposure to offer management, interview coordination, pre-employment screening, or help desk support.
- Strength in reporting and handling recurring operational data accurately.
- A proactive, growth-oriented approach to continuous improvement, learning, and stakeholder collaboration.
At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.
Beyond our standard benefits package, you’ll have the flexibility, autonomy, and trust to work in a way that fits you. Our focus is on enabling meaningful collaboration and support, so you can do your best work - your way.
We offer
- Growth and development focused on your strengths
- The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions.
- A team that values being Passionate, Bold, and Authentic
- Supportive communities such as our Employee Resource Groups (ERGs)
- Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
- A competitive reward and benefits package*
- Flexibility in how and where you work*
- Details may vary slightly depending on your location, local labour law, etc.
Our statement
We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.
If you require any accommodations or have any accessibility needs, please reach out via email [email protected] or make a member of our Talent Acquisition team aware at any time.
If you’re ready to bring your skills, curiosity, and passion, click Apply and let’s explore what we can achieve together!
