About the Role
We are seeking a highly organized, proactive, and AI-proficient professional to serve as the right hand to our CEO. In this pivotal role, you will bridge the gap between executive leadership, the broader team, and our clients. Beyond traditional project management, this role acts as an Operations Manager dedicated to simplifying operational steps and driving continuous process improvement through AI across all departments (Marketing, Admin, and Operations). You will ensure smooth daily operations by managing projects, overseeing administrative tasks, and preparing the CEO for critical client interactions. If you have a background in marketing and thrive in an autonomous, fast-paced environment, this role offers a unique opportunity to drive impact from the top down and transform our business intelligence
Benefits
- Monthly salary range: $16,150 MXN - $19,500MXN
- Major and minor medical expense insurance
- Christmas bonus (Aguinaldo)
- Mental health support
- Up to 3 days of sick leave with full pay
- Vacation bonus equivalent to 25% of the corresponding vacation days
- Professional Growth & Upskilling Opportunity
Key Responsibilities
- Executive Support & AI Insights: Proactively monitor and manage the CEO’s workflow while leveraging tools like Claude to autonomously generate valuable, ongoing business insights once the AI is trained.
- Process Improvement & Automation: Spearhead the simplification of operational steps by automating systems, actions, and business intelligence across all departments.
- AI Agent Development: Build and deploy AI Agents using existing, no-code tools to streamline workflows, enhance content creation, and execute marketing strategies.
- Meeting Management & Delegation: Attend client meetings, accurately document discussions, and extract clear action items to distribute to the relevant team members for execution.
- Lead Intelligence: Conduct comprehensive background research on prospective leads before meetings, equipping the CEO with actionable insights and briefing documents.
- Administrative Operations: Execute essential daily administrative duties (strictly non-financial) to ensure the executive office runs efficiently.
Key Requirements
- Role Experience: 2+ years of proven experience in Project Management or Operations Management.
- AI Mastery: Demonstrated experience creating AI agents with existing tools, utilizing Claude for executive insights, and automating business systems and intelligence.
- Technical Expertise: 2+ years of hands-on experience using Monday.com for task, project tracking, and campaign management.
- Language Proficiency: C1 English level (advanced written and verbal communication skills).
Desired Skills
- Background: Professional experience in a marketing-related field.
- Critical Thinking: Ability to connect the dots, anticipate bottlenecks, and solve problems proactively.
- Autonomy: A self-starter who requires minimal supervision and can confidently drive initiatives forward.
- Integrity: High ethical standards with the ability to handle sensitive executive information with strict confidentiality.
- Responsibility: A deep sense of ownership over tasks, deadlines, and team deliverables.
Work Conditions
- Schedule: Part-time (80 hours per month)
- Environment: Remote and highly autonomous work structure.
Why Join Us?
- Direct Impact: Work directly alongside the CEO, gaining high-level visibility into business strategy and company operations.
- Career Growth: A unique opportunity to leverage your marketing and project management background in a role that constantly evolves.
- Innovative Culture: Join a forward-thinking team that embraces AI and modern tools to maximize efficiency and output.
- Collaborative Environment: Be the linchpin of a team that values your critical thinking and trusts you with true autonomy.
Job Type: Part-time
Pay: $16,150.00 - $19,500.00 per month
Application Question(s):
- What is your English level from 1 to 5, with 5 being advanced?
Experience:
- Project Management: 2 years (Required)
- Monday.com for task and project tracking: 2 years (Required)
- creating AI agents: 1 year (Required)
Work Location: Remote
