About DHL and CRE:
DHL Group the logistics provider of the world with over 580,000 employees in more than 220 countries and territories. We are an organization that is not just moving goods around, we have a very clear purpose, and we are: Connecting People. Improving Lives. We provide challenges and opportunities for personal and professional development, we recognize the difference you bring to our business and together we share the pride of building one of the largest world leaders in logistics and supply chain.
Corporate Real Estate (CRE) at DHL Group is responsible for more than 12,000 properties across all DHL business units worldwide. This portfolio covers an area of more than 30 million m2 and is managed by around 1700 dedicated real estate experts worldwide.
Corporate Real Estate - that's us! Together with our global colleagues, we offer excellent services along the property lifecycle Commercial, Construction and Facility Management for all DHL properties in a sustainable way. We ensure that DHL develops and grows in the future.
Ready to immerse yourself in the exciting world of CRE? Join the team and bring your expertise on board! As part of DHL, you will be working with a global network of CRE colleagues and benefit from a wide range of development opportunities.
Job Purpose:
Complete lease administration including payment process. Manage multiple projects/activities that include tracking for all the BU requests. Consolidate data, create, and provide reporting to senior management. First line of support to Site Managers, Accounting, Asset management, and property owners. Monitor compliance of corporate programs and processes. Fully understand corporate real estate responsibilities and functions, real estate strategies, and the blending of these with functional and corporate objectives.
Your tasks:
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Communication with sites for notices from landlords.
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Look for the correct administration of lease agreement.
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Give visibility for next expirations and important appointments inside and outside CRE
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Creation of reports to describe usage, cost or other information.
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Develop and maintain a central repository of facility data and information.
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Lead cost savings initiatives program, submitting ideas, supporting the implementation of initiatives and tracking savings.
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Develop and deploy consolidated reporting, analyze reports and provide summary to end-user and senior management.
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Other duties may be assigned by manager.
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Add-hoc Reporting
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LL & Vendor Notices
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Participates in Project Meetings
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Monitor CREA Landlord mailbox & process requests
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Responsible for Lease abstract & data quality
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Process Commencement certificates
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Process Estoppel & SNDA
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Support savings & avoidance reporting
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Give support to the team members in accounting process
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Prepare & distribute monthly reports
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Support lease interpretation & analytical reviews
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Maintain and validate documentation: SOP's, job aids, process flows, contingency plans, and Period-end timetables.
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Ensure the financial accounts (balance sheets, P&L and Notes) are kept in line with IFRS16, LEAP Coordinators, Deutsche Post DHL policy and guidelines, and the DHL Regional Business Unit Operating Model.
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Invoices amounts vs lease agreement verifications.
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Support the audit process (internal and external) in the most efficient way
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Additional tasks/projects may vary according with annual KPI’s & customer centricity feedback.
Stakeholders
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Influence others outside of own job area regarding policies, practices, and procedures.
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Develop strong, trusting relationships with regional FM leads and executives.
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Stakeholders include: senior management, FM Team, Construction Team and other CRE and corporate teams
Your profile:
Education Level
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Bachelor’s degree in administration or related.
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Technical and maintenance training/knowledge
Experience Level
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1-3 years of relevant Commercial, Lease Administration, Corporate Real Estate experience
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Proven record of providing excellent internal and external customer service.
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Excellent interpersonal skills and problem-solving ability
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Excellent verbal/written communication skills.
We offer:
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Great opportunity to work for the biggest logistics company in the world
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International and virtual environment
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Flexibility and great opportunity to learn
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Tempting Compensation and benefits
DHL is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. The EEO is the Law poster is available here: https://www.eeoc.gov/employers/eeo-law-poster
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
