The AP Associate plays a crucial role in ensuring accurate and timely processing of accounts payable transactions. This involves handling invoice processing, expense tracking, payment authorization, and maintaining compliance with financial regulations.
Invoice Processing:
o Receive and file AP invoices
o Register AP invoices in SAP
o Register journal entries in CONTPAQ/ SAP for customs fees, tolls, etc.
o Receive, review, and register merchandise purchase invoices for MIRO processing.
o Receive, review, and register merchandise purchase invoices with customs declarations in CONTPAQ & SAP.
Expense Management:
o Receive, file, and classify travel expenses from TCE and AMEX.
o Individually register AMEX travel expenses in SAP.
o Compile and register individual AMEX and TCE travel expenses in CONTPAQ, considering cut-off dates and liabilities.
o Register travel expenses paid in cash for reimbursement in SAP
Payment Processing:
o Compensate Customs Fees Invoices that enter through MIRO in SAP (against advances and pending guarantees).
Reconciliation & Reporting:
o Review VAT accounts (Cross-checking of DIOT records and workpapers).
o Review and reconcile affected accounts in CONTPAQ against prepared workpapers (Inventories, suppliers, expenses, and complementary accounts).
o Prepare customs declaration report in Excel for audit.
o Prepare RESICO report in Excel for audit.
Other:
o Send Statements and Credit Card Statements (TCE - 30 users)
o Filing of CONTPAQ Journal Vouchers and MIRO records.
