Indeed Job PostingExecutive Operations Coordinator — Real EstateCompany
Grand Haven Realty
Location
Remote — Mexico
Must be available during U.S. Central Time business hours.
Job Type
Full-time / Contract
30-day trial period with opportunity for continued work based on performance, communication, workload, and company needs.
Pay
$10–$14 USD per hour, based on experience
Recommended starting range: $10–$12 USD per hour during the first 30-day trial
Higher range may be considered for candidates with strong real estate operations, executive support, CRM, transaction coordination, or brokerage support experience.
About the Role
Grand Haven Realty is seeking a highly organized Executive Operations Coordinator to support real estate operations, executive follow-up, CRM organization, lead tracking, scheduling, documentation, and business development support.
This role will support leadership with daily priorities, calendar coordination, task tracking, communication follow-up, real estate pipeline organization, recruiting support, marketing coordination, and administrative systems. The right person must be organized, proactive, detail-oriented, professional, and comfortable helping bring structure to a growing real estate business.
This is a strong opportunity for someone who has supported a real estate broker, real estate investor, property manager, business owner, executive, or growing service-based company.
What You Will Do
- Support executive scheduling, calendar coordination, reminders, and follow-up.
- Help organize daily priorities, open tasks, deadlines, and pending items.
- Maintain CRM, lead lists, contact records, and follow-up trackers.
- Help organize buyer, seller, investor, owner, and property management leads.
- Assist with real estate pipeline tracking and deal follow-up.
- Support agent recruiting, onboarding checklists, and internal coordination.
- Help organize documents, notes, meeting follow-ups, and action items.
- Assist with property research, market research, ownership research, and basic data entry.
- Support marketing and business development follow-up across email, phone, social media, and CRM.
- Help track tasks in Monday.com or similar project/task management systems.
- Prepare daily or weekly updates for leadership.
- Support communication across email, Slack, WhatsApp, CRM, and project management tools.
- Assist with special projects connected to real estate operations, property management, acquisitions, business development, and company growth.
What We Are Looking For
We are looking for someone who can help leadership stay organized, reduce missed follow-ups, and keep the real estate business moving forward.
The ideal candidate is:
- Highly organized and dependable.
- Strong with follow-up and task completion.
- Professional in written communication.
- Comfortable managing details, deadlines, and multiple priorities.
- Able to work independently after receiving direction.
- Comfortable asking clear questions when information is missing.
- Able to support a busy executive and growing real estate operation.
- Interested in real estate, brokerage operations, property management, acquisitions, or business development.
- Available during U.S. Central Time business hours.
Required Qualifications
- Prior experience as an executive assistant, operations assistant, administrative coordinator, real estate assistant, transaction coordinator, CRM assistant, or business support assistant.
- Strong English communication skills, written and verbal.
- Experience with email, calendars, spreadsheets, and online work tools.
- Strong attention to detail and ability to follow instructions.
- Reliable internet, computer, and professional remote work setup.
- Ability to maintain confidentiality and handle business information professionally.
- Availability during U.S. Central Time business hours.
Preferred Qualifications
- Experience supporting a real estate broker, investor, property manager, or real estate business owner.
- Experience with CRM tools, lead tracking, transaction coordination, or real estate pipeline management.
- Experience using Monday.com, Slack, Google Workspace, Microsoft Office, Canva, CRM systems, or similar tools.
- Experience coordinating appointments, documents, follow-ups, marketing tasks, or client communication.
- Startup, small business, or fast-growing company experience.
Schedule
Monday–Friday during U.S. Central Time business hours.
Some flexibility may be available, but the role requires reliable availability for communication, task updates, scheduling, meetings, and follow-up during the workday.
Trial Period
This role will begin with a 30-day paid trial period. Continued work, schedule, hours, and long-term opportunity will be based on performance, reliability, communication, workload, company needs, and mutual fit.
How to Apply
Please submit your resume and answer the screening questions.
Qualified applicants may be asked to complete a short interview and provide professional references.
Indeed Screening Questions
- How many years of experience do you have supporting an executive, business owner, real estate professional, or operations team?
- Are you available to work during U.S. Central Time business hours?
- Have you worked in real estate, brokerage, property management, acquisitions, leasing, or transaction coordination?
- What CRM, project management, calendar, email, or spreadsheet tools have you used?
- Please describe one example of how you helped an executive, broker, investor, or business owner stay organized and complete important follow-up.
- Are you comfortable following up with leads, clients, agents, vendors, or internal team members by email, phone, chat, or task management tools?
- Are you comfortable helping maintain lead lists, CRM notes, reminders, and pipeline updates?
- Can you provide professional references upon request?
- What hourly rate are you seeking in USD or MXN?
- When would you be available to start?
Suggested Indeed Must-Have Filters
Mark these as must-have where Indeed allows:
- Available during U.S. Central Time business hours.
- Prior executive assistant, administrative coordinator, real estate assistant, operations assistant, or CRM support experience.
- Strong English communication skills.
- Reliable computer and internet.
- Able to provide professional references.
Job Types: Full-time, Part-time
Pay: $175.00 - $245.00 per hour
Work Location: Remote
