Descripción General:
Job Summary
Provide project accounting support to our Finance Sales and Operations departments as they relate to job set up invoicing and the month-end close process
Essential Duties and Responsibilities
Maintain monthly operating reports project review meetings and special projects as requested
Coordinate with Revenue Operations on Project Service and Product Billing to ensure timely project set up and billings
Manage relationships with internal and external customers to resolve project billing issues, invoicing discrepancies, and account-related inquiries in a timely and professional manner.
Report financial data and provide updates on unbilled projects and accounts receivable for office location
Support the revenue and bill forecasting process
Act as primary point of communication for project accounting activities between Finance Sales and Operations (Project Managers) teams
Participate in job reviews with Project Managers
Update and communicate project budgets and estimated time to completion
Support Finance department by assisting in driving required account reconciliations
Enter/Submit new jobs change orders sales orders Sub Contractor PO's and/or RMA's
Maintain project documents on network shared drive
Prepare and review progress billings based on percentage of completion, project milestones, or contractual billing schedules, ensuring compliance with customer contracts and company policies.
Request certificates of insurance bid bonds and/or performance bonds as needed
Update Project Managers on PO tracking equipment and billing
Coordinate with AP on subcontractor invoices
Other duties assigned as needed
Skills and Abilities
Ability to balance multiple tasks with changing priorities
Ability to work and think independently and ensuring to meet deadlines
Strong organizational skills and excellent attention to detail
Must have clear and professional communication skills (written and oral) both internally and externally
Effective communication and interaction with employees clients and colleagues and the ability to work effectively with all levels of the organization
Ability to communicate effectively with Project Managers, Sales teams, customers, and subcontractors regarding project financial performance and billing matters.
Demonstrated customer service focus and client communication skills.
Ability to handle sensitive and confidential information
Experience with progress billing, percentage-of-completion accounting, milestone billing, and construction/project-based invoicing is required.
Proven experience supporting both internal business partners and external customers in a project-based environment.
Education and/or Experience
Bachelors in Accounting Finance Business or related field is required.
Minimum 4 years of accounting experience preferably in a construction or government contracting environment.
Experience in the AV industry is a plus.
Demonstrated experience with Project Accounting, revenue recognition, WIP management, and progress billing in a project-based environment..
Intermediate/Advanced proficiency in PC/Microsoft applications (Excel Access Word Powerpoint).
